OCG - User contributions [en-gb]

ETSI Standards Making Process Guide

2026-06-03T14:31:12Z

Martinn: /* ETSI Standard and ETSI Guide */

='''ETSI Deliverables'''=
Work in ETSI is done on the basis of ETSI work items, approved by the Technical Body and adopted by the ETSI membership.
A work item results in one deliverable (sometimes more than one), which can be a European Standard or a Technical Specification, an ETSI Guide or a Technical Report.
ETSI has a suite of specifications, standards and reports that fulfil the various needs of the market:

* ETSI EN (European Standard) - adopted by ETSI National Standards Organizations (NSOs) (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI European standardisation deliverables – adopted by ETSI National Standardisation Bodies (NSBs).
* ETSI TS (ETSI Technical Specification) and ETSI TR (ETSI Technical Report) - adopted by the responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI ES (ETSI Standard) and ETSI EG (ETSI Guide) - adopted by ETSI Members (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI SR (ETSI Special Report) - adopted by the ETSI responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI GS (ETSI Group Specification) and GR (ETSI Group Report) - adopted the responsible Industry Specification Group.

:::NOTE: The skeletons of each specification are available [https://portal.etsi.org/Services/editHelp/Standards-development/Drafting/Skeletons here].

This suite of deliverables fulfils the needs for:
* Deliverable intended to meet needs specific to Europe and requiring transposition into national standards - ETSI EN.
* Deliverable intended to meet needs specific to the Europe Economic Area (EEA), required under a Standardisation Request (SReq) from the European Commission (EC)/European Free Trade Association (EFTA) – ETSI EN and European standardisation deliverable.
* Deliverable providing technical requirements or explanatory material or both – ETSI GS.
* Deliverable containing only informative elements – ETSI GR.
* High quality specifications delivered early to the market - ETSI TS.
* High quality standards supported by the whole ETSI global membership - ETSI ES.
* Deliverable containing explanatory material – ETSI TR.
* Information document used for various purposes, including giving public availability to information not produced within a Technical Group – ETSI SR.
* Document elaborated by ETSI partners and adopted by ETSI, to become an ETSI Technical Specification (TS) or an ETSI Technical Report (TR) - Publicly Available Specification (PAS).

:::NOTE: For more information, please read about PASs in our [https://www.etsi.org/about/our-partnerships Partnerships section].

The numbering convention used by ETSI to link related documents at these various "levels" simplifies their market application.

='''Process'''=

[[File:Figure1_SMP.jpeg|center|caption]]

The Standards Making Process (SMP) is the process applied for the Technical Organization's production of standards and deliverables and the Secretariat's involvement in and interaction with the Technical Organization, the ETSI members and the ETSI National Standards Organizations.
The general conditions for the SMP are defined by the ETSI Directives, in particular the Technical Working Procedures. The Secretariat's tasks and activities in SMP are primarily defined in the Quality Management System (QMS) documentation of ETSI Operations (OPS) Division.

==Process overview==
''[process - a structured, measured set of activities designed to produce a specified output]''

The objective of the ETSI Standards Making Process (SMP) is to convert market needs for standardization in the ICT area into ETSI deliverables (specifications, standards, norms, guides, reports) used in the market place.
The input to the process is an existing (as yet known or unknown) market need for standardization. The output is the broad application of the produced deliverables in the market place.
The SMP consists of five main elements, sub-processes, with their own distinct objectives, inputs and outputs. Each sub-process is defined to the level of which operational tasks are performed, and where in the ETSI organization they are performed.
The whole ETSI organization is in one way or the other involved in either operation of the SMP or in direct or indirect support of it. The main technical activities are performed in the Technical Groups of the Technical Organization. The main direct support to those activities is provided by ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions of the ETSI Secretariat.
The operation of the SMP in the Technical Organization is governed by the ETSI Directives, in particular the Technical Working Procedures, and the ETSI Drafting Rules. The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System documentation, notably that of ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions.

==Inception==
''[inception - an act, process, or instance of beginning (as of an institution, organization, or concept)]''

The times when initiatives to standardization were taken only when products and services were already available are since long gone. This is particularly the case for telecommunications where standardization precedes or goes hand in hand with the design and development processes.
The input to this sub-process is "what's going on in the marketplace", with "marketplace" having a broad interpretation, including development in the research and academic circles.
The output is a new standardization area, given to an existing or a new Technical Group. The formal output is the Terms of Reference (ToR) and/or a Project Requirements Definition (PRD) document, approved by the ETSI Board or, in the case of an ETSI Partnership Project with an external organization, approved by the ETSI General Assembly.

==The process itself consists, in broad terms, of:==
*Identifying needs for standardization in the subject areas defined by the ETSI Statutes and Rules of Procedure.
*Defining the suitable organization for such standardization within ETSI.
==There are various actors in this process:==
* Experts in the Technical Bodies, Special Committees and ISGs.
* ETSI Members.
* Supported by OPS Technical Officers and staff from Innovation.

==Conception==
''[conception - the capacity, function, or process of forming ideas or abstractions or of grasping the meaning of symbols representing such ideas or abstractions; an idea or general notion; the originating of something (as an idea or plan) in the mind].''

The creation of a new standardization area or ISG is manifested by the establishment of the new Technical Group or the amendment of the Terms of Reference of the Project Requirements Definition of an existing.
The identification, definition, approval and adoption of work items are the main elements of the conception phase (even if work items may have been envisaged already during the inception process).
The input is identified standardization needs in the area. These work items may either be entirely new, leading to new deliverables, or a new version of an existing deliverable ("maintenance work item").
The output is a work item, adopted by the ETSI Membership for ETSI deliverables created on proposal for Full or Associate members.
A proposal for a work item may come from inside or outside the Technical Group. The Technical Group may approve the work item, if at least four ETSI Members volunteer to support the work (except those in response to a Standardisation Request (WISR)). The adoption is formally done by the ETSI Membership, except those in response to a Standardisation Request (WISR). The existence of new work items is made known via the ETSI Web site and Members who disagree with the item may within a 30-day period oppose its adoption into the ETSI Work Programme.
ETSI may elaborate European Standards and European standardisation deliverables in response to Standardisation Requests to support the European legislation or policies, in accordance with the amended Regulation (EU) No 1025/2012.
As per Article 20.4 of the Rules of procedure, it is the responsibility of the National Standardisation Bodies (NSB) to adopt a new WISR created by the responsible Technical Group in response to a Standardisation Request (SReq).
For full details see clauses 1.6.3 (Adoption of a Work Item) and 1.7 (Decision-making in a Technical Group of the Technical Working Procedures.
==Drafting==
''[drafting - to make a preliminary or tentative version, sketch, or outline (as of a literary composition or other document)].''

A work item in the ETSI Work Programme is intended to lead to one (or more) ETSI deliverable(s).
A Technical Group is free to organize its work in any way it wishes, within the rules of the Technical Working Procedures, including create Working Groups to which the tasks of drafting parts of the Technical Group's work programme are given.
The drafting usually takes place in a small team (Rapporteur group) led by a Rapporteur. The work is largely done by "correspondence", i.e. by exchange of documents via the ETSI DocBox server and LISTSERV email exploder facilities.
When the draft by the Rapporteur group is considered ready, the draft deliverable is handed over to the Working Group (when it exists) for approval. The formal approval for further processing or, in the case of ETSI Technical Specifications or ETSI Technical Reports, approval and adoption can only be done by the Technical Group, either at a meeting or by correspondence.
Some drafting activities for a Technical Group are performed by Specialist Task Forces (STF)/Testing Task Forces (TTF) located at the ETSI Secretariat.
The adaptation of specifications from external bodies (Publicly Available Specifications (PAS)) to the ETSI deliverable structure follows the same rules, but will normally be performed by the PAS provider, as defined in the Guidelines for adoption of Publicly Available Specifications.
==Adoption==
''[adoption - the act or process of adopting someone or something, such as: the act or process of giving official acceptance or approval to something]''

While the drafting process is, in principle, the same for all ETSI deliverables, the process elements of the adoption process depend on the type of deliverable being processed.

==='''ETSI Group Specification, ETSI Group Report, ETSI Special Report, ETSI Technical Specification and ETSI Technical Report''' ===
*'''For ETSI Group Specification (GS), ETSI Group Report (GR), ETSI Special Report (SR), ETSI Technical Specification (TS) and ETSI Technical Report (TR) elaborated on proposal from Full and Associate members:'''
:The Technical Group draft approval and adoption take place at the same time (one combined decision).
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:PUB .gif|center|500x500px|Flowchart of the publication process as explained above.]]

:For full details see clauses 2.2.4 (TS and TR approval procedures), 2.2.6 (SR approval procedure) and 2.2.7 (GS and GR approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

*'''For ETSI Technical Specifications (TS), ETSI Special Report (SR) and ETSI Technical Reports (TR) elaborated in response to a Standardisation Request (SReq), also called European standardisation deliverables:'''
:They shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in clause 2.2.2.1.1 of the ETSI Technical Working Procedures contained in the ETSI Directives.
:After the Technical Group draft endorsement, the NSBs shall perform a combined Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) through the Web browser interface (e-Approval application), over a period of 90 calendar days. If this vote is successful, and if no substantial comments are received as a result of this consultation, the European standardisation deliverable is published.
:The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:PUB SRdAP.gif|center|600x600px]]

==='''ETSI Standard and ETSI Guide'''===
After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) '''elaborated on proposal from Full and Associate members''' is made available to the ETSI Membership (Full and Associate members) for voting in accordance with the Membership Approval Procedure (MAP) defined in clause 2.2.3 (ES – EG approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

Voting is done via a Web browser interface (e-Approval application). The voting period is 60 calendar days (in compliance with World Trade Organization timing requirement).
The deliverable is adopted if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:MAP without WI creation.gif|center|600x600px]]

After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) '''elaborated in response to a Standardisation Request (SReq)''' is made available to the ETSI Membership (Full and Associate members) for endorsement by ETSI Membership Approval Process (MAP) defined in in clause 2.2.3 Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]. Voting is done via the Web browser interface (e-Approval application).
The consultation and voting period is 60 calendar days (in compliance with World Trade Organization timing requirement). The deliverable is endorsed if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).

After the Technical Group draft endorsement, the NSBs shall perform in a combined Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) through the Web browser interface (e-Approval application), over a period of 90 calendar days. If the vote is successful, and if no comments are received as a result of this consultation, the European standardisation deliverable is published.

The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:MAP SRdAP without WI creation.gif|center|660x660px]]

==='''ETSI European Standard (EN)'''===

European Standards (ETSI EN) elaborated on proposal from Full and Associate members, shall be adopted by application of the European Standard Approval Process (ENAP) specified in clause 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].
After Technical Group draft approval, the draft ETSI EN is made available to the by the eligible members of the National Standards Organizations Group (NSOG) as per Article 13.2.1 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] for adoption.

The NSOs shall perform in a combined Public Enquiry and a Weighted National Voting procedure (see Article 13.4 and 13.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), through the Web browser interface (e-Approval application), over a period of 90 calendar days.
Without any technical comment and after successful Vote (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure), the draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days.

In the event that technical comments have been submitted, the result of the Weighted National Voting procedure shall be ignored, and the comments shall be discussed by the responsible Technical Group during the planned resolution meeting, within a period of 30 days. If significant changes have been made, the TG Chair may decide that the revised draft shall be submitted to another combined Public Enquiry and Weighted National Voting procedure procedure, otherwise it may be presented for direct use of a Weighted National Voting procedure (60 calendar days) of the ENAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:ENAP without creation box.gif|center|thumb|900x900px]]

European Standards (ETSI EN) '''elaborated in response to a Standardisation Request (SReq)''', shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in Article 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]

After Technical Group draft approval, the draft ETSI EN is made available to the NSBs (National Standardisation Bodies) for adoption.

The NSBs shall perform a combine Public Enquiry and a Weighted National Voting procedure (see Articles 21.4 and 21.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), through the Web browser interface (e-Approval application), over a period of 90 calendar days.

The deliverable is adopted if no technical comments have been submitted, at least 71 % of the weighted NSBs’ votes cast are in favour, and at least a quorum of fifty percent (50%) participation of NSBs is reached (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure). The draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days following the Vote.

If technical comments are received, the Technical Group Chair shall, within a period of 30 days, organize the resolution of the comments received, the preparation of a revised draft, approval of the revised draft at TG level, and submission of the revised draft and resolution report to the ETSI Secretariat. If significant changes have been made, the TB Chair may decide that the revised draft shall be submitted to another combined Public Enquiry and a Weighted National Voting procedure otherwise it may be presented for direct use of the Weighted National Voting procedure (60 days) of the SRdAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:SRdAP without creation box.gif|thumb|935x935px|Flowchart representing the process explained above.|center]]

In order to make the results of the work of the Technical Group available to the market at an early stage, some of the above processes may be combined in such a way that two deliverables with identical content are processed/published in parallel.

For example, if the intention is to publish the draft as an ETSI EN, but only after application of the EN Approval Procedure (ENAP) or Standardisation Request deliverables Approval Process (SRdAP), the editing of the ETSI EN (sub-process Editing prior to Public Enquiry) also covers the Publication of an ETSI TS with identical contents.

Parallel ETSI ES and ETSI TS processing is also possible, but the time gain in this case is less pronounced.

:::NOTE: Detailed rules for the approval procedures described above may be found in the Technical Working Procedures (TWP).

='''Promotion'''=
''[promotion - the act of setting up or furthering a business enterprise; active furthering of sale of merchandise through advertising or other publicity]''

The promotion activities address three main objectives to attract new:
* standardization areas
* work items
* active members
in three main time frames:
* prior to start of standardization work (inception and conception)
* during standardization work (drafting and adoption)
* after publication

='''Process management'''=

''[management - the conducting or supervising of something (as business), esp. the executive function of planning, organizing, co-ordinating, directing, controlling, and supervising any industrial or business project or activity with responsibility for results]''

The operations of ETSI and its bodies are governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] (containing ETSI Statutes, ETSI Rules of Procedure, ETSI Board Working Procedures, Powers and Functions of the Board, Terms of Reference of the Operational Co-ordination Group, and ETSI Technical Working Procedures).
The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System.

='''Process performance'''=

''[performance - the capacity to achieve a desired result]''

==The main performance characteristics of interest for the Standards Making Process are:==
* timeliness
* deliverable quality
* cost
* production

==Timeliness addresses mainly two time-to-market aspects:==

* just-in-time availability, availability of the Technical Body approved deliverable in the optimal moment, not too early, not too late.
* adoption delay, the time it takes to run the deliverable through the approval process.

The first aspect is difficult to quantify, except when it's too late, and thus difficult to improve.

The second is within ETSI a matter for continuous follow-up (and improvement). Requirements are given by the Technical Working Procedures, complemented by annually reviewed objectives for the process elements operated by OPS.

Deliverable quality is a many-faceted concept, ranging from absence of spelling and document layout mistakes to acceptance as a useful standard in the marketplace.
Cost is also difficult to estimate. It is estimated that the total cost for the ETSI standardization activities is of the order of 10 times the budget for the ETSI Secretariat.
Process costs are only followed on the level of OPS activities in relation to the Technical Organization.

Production, i.e. the process output at three stages in the Adoption process, viz. Publication, Editing prior to Member Voting and Public Enquiry, and Editing prior to Voting (ENAP) is continuously recorded in terms of number of deliverables and size of deliverables (number of pages when the corresponding files are printed).

Monthly statistics for production (per process stage as indicated above, Technical Body and type of deliverable), adoption delays (moving averages for process cycle (lead) times) for the various types of deliverables, and prediction of the production for the next twelve months is made available to the ETSI membership.

==Monitoring of the conception, drafting and adoption sub-processes address for the Technical Bodies==

* composition of the work programme
* production of deliverables (number of deliverables and their size)
* activity level
* delays
* cost elements

==Process reengineering==

''[reengineering - the fundamental rethinking and radical redesign of processes to achieve dramatic improvements in critical measures of performance]''

Reengineering of the processes are either part of a continuous improvement programme (which addresses both changes to the formal procedures as described by the Technical Working Procedures and changes to internal OPS working procedures) or change actions that take place (in OPS Division or in the Technical Organization) when new information tools and technologies are mature for implementation.

='''Working methods'''=

The work in the Standards Making Process is governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives], which consists of:

* ETSI Statutes
* ETSI Rules of Procedure
* ETSI Board Powers and Functions, and Working Procedures
* ETSI Technical Working Procedures
* ETSI Drafting rules
* The terms of reference for the operational co-ordination group (OCG) between the Technical Body Chairmen and the Secretariat.

The Chair of a Technical Body (TB), nominated by the TB and appointed by the Board, is responsible for the overall management of the TB, its working groups and its work programme.

Representatives of full and associate members can participate in the work of a TB and its working groups. Representatives of non-members may participate on an "exceptional and temporary" basis, if the TB Chair agrees. Working documents are usually available only to members of ETSI (while the resulting TB approved output is available in the public domain, for free of charge [https://www.etsi.org/standards-search#Pre-defined%20Collections download].

Each TB establishes and maintains a work programme, consisting of Work items. The various TB work programmes together constitute the [https://portal.etsi.org/webapp/WorkProgram/Expert/QueryForm.asp ETSI Work Programme]. The responsibility for a Work item is usually given to small group of experts, chaired by a Rapporteur.

A work item is approved by the TB and then formally adopted by the whole membership (via a web based procedure).

Most of the technical work in such Rapporteur groups, in working groups and in the TB as a whole is done via electronic means, email, email exploders, and the ETSI server (ftp or http). TBs and working groups also arrange physical meetings (with a frequency of 2 - 6 meetings per year). Such meetings take place either at the ETSI Secretariat meeting facilities in Sophia Antipolis or are hosted by ETSI members, in the majority of cases in continental Europe.

Decisions in a TB are taken either by consensus or by a weighted vote (where a proposition passes if at least 71% of the votes cast are in favour).

The TB approves the output from its work on work item, an ETSI Deliverable. In the case of ETSI Technical Specifications and ETSI Technical Reports, the TB also adopts the deliverable for publication; for the other deliverables adoption takes place after application of the relevant approval Process.

ETSI Standards Making Process Guide

2026-06-03T14:30:17Z

Martinn: /* ETSI European Standard (EN) */

='''ETSI Deliverables'''=
Work in ETSI is done on the basis of ETSI work items, approved by the Technical Body and adopted by the ETSI membership.
A work item results in one deliverable (sometimes more than one), which can be a European Standard or a Technical Specification, an ETSI Guide or a Technical Report.
ETSI has a suite of specifications, standards and reports that fulfil the various needs of the market:

* ETSI EN (European Standard) - adopted by ETSI National Standards Organizations (NSOs) (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI European standardisation deliverables – adopted by ETSI National Standardisation Bodies (NSBs).
* ETSI TS (ETSI Technical Specification) and ETSI TR (ETSI Technical Report) - adopted by the responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI ES (ETSI Standard) and ETSI EG (ETSI Guide) - adopted by ETSI Members (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI SR (ETSI Special Report) - adopted by the ETSI responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI GS (ETSI Group Specification) and GR (ETSI Group Report) - adopted the responsible Industry Specification Group.

:::NOTE: The skeletons of each specification are available [https://portal.etsi.org/Services/editHelp/Standards-development/Drafting/Skeletons here].

This suite of deliverables fulfils the needs for:
* Deliverable intended to meet needs specific to Europe and requiring transposition into national standards - ETSI EN.
* Deliverable intended to meet needs specific to the Europe Economic Area (EEA), required under a Standardisation Request (SReq) from the European Commission (EC)/European Free Trade Association (EFTA) – ETSI EN and European standardisation deliverable.
* Deliverable providing technical requirements or explanatory material or both – ETSI GS.
* Deliverable containing only informative elements – ETSI GR.
* High quality specifications delivered early to the market - ETSI TS.
* High quality standards supported by the whole ETSI global membership - ETSI ES.
* Deliverable containing explanatory material – ETSI TR.
* Information document used for various purposes, including giving public availability to information not produced within a Technical Group – ETSI SR.
* Document elaborated by ETSI partners and adopted by ETSI, to become an ETSI Technical Specification (TS) or an ETSI Technical Report (TR) - Publicly Available Specification (PAS).

:::NOTE: For more information, please read about PASs in our [https://www.etsi.org/about/our-partnerships Partnerships section].

The numbering convention used by ETSI to link related documents at these various "levels" simplifies their market application.

='''Process'''=

[[File:Figure1_SMP.jpeg|center|caption]]

The Standards Making Process (SMP) is the process applied for the Technical Organization's production of standards and deliverables and the Secretariat's involvement in and interaction with the Technical Organization, the ETSI members and the ETSI National Standards Organizations.
The general conditions for the SMP are defined by the ETSI Directives, in particular the Technical Working Procedures. The Secretariat's tasks and activities in SMP are primarily defined in the Quality Management System (QMS) documentation of ETSI Operations (OPS) Division.

==Process overview==
''[process - a structured, measured set of activities designed to produce a specified output]''

The objective of the ETSI Standards Making Process (SMP) is to convert market needs for standardization in the ICT area into ETSI deliverables (specifications, standards, norms, guides, reports) used in the market place.
The input to the process is an existing (as yet known or unknown) market need for standardization. The output is the broad application of the produced deliverables in the market place.
The SMP consists of five main elements, sub-processes, with their own distinct objectives, inputs and outputs. Each sub-process is defined to the level of which operational tasks are performed, and where in the ETSI organization they are performed.
The whole ETSI organization is in one way or the other involved in either operation of the SMP or in direct or indirect support of it. The main technical activities are performed in the Technical Groups of the Technical Organization. The main direct support to those activities is provided by ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions of the ETSI Secretariat.
The operation of the SMP in the Technical Organization is governed by the ETSI Directives, in particular the Technical Working Procedures, and the ETSI Drafting Rules. The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System documentation, notably that of ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions.

==Inception==
''[inception - an act, process, or instance of beginning (as of an institution, organization, or concept)]''

The times when initiatives to standardization were taken only when products and services were already available are since long gone. This is particularly the case for telecommunications where standardization precedes or goes hand in hand with the design and development processes.
The input to this sub-process is "what's going on in the marketplace", with "marketplace" having a broad interpretation, including development in the research and academic circles.
The output is a new standardization area, given to an existing or a new Technical Group. The formal output is the Terms of Reference (ToR) and/or a Project Requirements Definition (PRD) document, approved by the ETSI Board or, in the case of an ETSI Partnership Project with an external organization, approved by the ETSI General Assembly.

==The process itself consists, in broad terms, of:==
*Identifying needs for standardization in the subject areas defined by the ETSI Statutes and Rules of Procedure.
*Defining the suitable organization for such standardization within ETSI.
==There are various actors in this process:==
* Experts in the Technical Bodies, Special Committees and ISGs.
* ETSI Members.
* Supported by OPS Technical Officers and staff from Innovation.

==Conception==
''[conception - the capacity, function, or process of forming ideas or abstractions or of grasping the meaning of symbols representing such ideas or abstractions; an idea or general notion; the originating of something (as an idea or plan) in the mind].''

The creation of a new standardization area or ISG is manifested by the establishment of the new Technical Group or the amendment of the Terms of Reference of the Project Requirements Definition of an existing.
The identification, definition, approval and adoption of work items are the main elements of the conception phase (even if work items may have been envisaged already during the inception process).
The input is identified standardization needs in the area. These work items may either be entirely new, leading to new deliverables, or a new version of an existing deliverable ("maintenance work item").
The output is a work item, adopted by the ETSI Membership for ETSI deliverables created on proposal for Full or Associate members.
A proposal for a work item may come from inside or outside the Technical Group. The Technical Group may approve the work item, if at least four ETSI Members volunteer to support the work (except those in response to a Standardisation Request (WISR)). The adoption is formally done by the ETSI Membership, except those in response to a Standardisation Request (WISR). The existence of new work items is made known via the ETSI Web site and Members who disagree with the item may within a 30-day period oppose its adoption into the ETSI Work Programme.
ETSI may elaborate European Standards and European standardisation deliverables in response to Standardisation Requests to support the European legislation or policies, in accordance with the amended Regulation (EU) No 1025/2012.
As per Article 20.4 of the Rules of procedure, it is the responsibility of the National Standardisation Bodies (NSB) to adopt a new WISR created by the responsible Technical Group in response to a Standardisation Request (SReq).
For full details see clauses 1.6.3 (Adoption of a Work Item) and 1.7 (Decision-making in a Technical Group of the Technical Working Procedures.
==Drafting==
''[drafting - to make a preliminary or tentative version, sketch, or outline (as of a literary composition or other document)].''

A work item in the ETSI Work Programme is intended to lead to one (or more) ETSI deliverable(s).
A Technical Group is free to organize its work in any way it wishes, within the rules of the Technical Working Procedures, including create Working Groups to which the tasks of drafting parts of the Technical Group's work programme are given.
The drafting usually takes place in a small team (Rapporteur group) led by a Rapporteur. The work is largely done by "correspondence", i.e. by exchange of documents via the ETSI DocBox server and LISTSERV email exploder facilities.
When the draft by the Rapporteur group is considered ready, the draft deliverable is handed over to the Working Group (when it exists) for approval. The formal approval for further processing or, in the case of ETSI Technical Specifications or ETSI Technical Reports, approval and adoption can only be done by the Technical Group, either at a meeting or by correspondence.
Some drafting activities for a Technical Group are performed by Specialist Task Forces (STF)/Testing Task Forces (TTF) located at the ETSI Secretariat.
The adaptation of specifications from external bodies (Publicly Available Specifications (PAS)) to the ETSI deliverable structure follows the same rules, but will normally be performed by the PAS provider, as defined in the Guidelines for adoption of Publicly Available Specifications.
==Adoption==
''[adoption - the act or process of adopting someone or something, such as: the act or process of giving official acceptance or approval to something]''

While the drafting process is, in principle, the same for all ETSI deliverables, the process elements of the adoption process depend on the type of deliverable being processed.

==='''ETSI Group Specification, ETSI Group Report, ETSI Special Report, ETSI Technical Specification and ETSI Technical Report''' ===
*'''For ETSI Group Specification (GS), ETSI Group Report (GR), ETSI Special Report (SR), ETSI Technical Specification (TS) and ETSI Technical Report (TR) elaborated on proposal from Full and Associate members:'''
:The Technical Group draft approval and adoption take place at the same time (one combined decision).
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:PUB .gif|center|500x500px|Flowchart of the publication process as explained above.]]

:For full details see clauses 2.2.4 (TS and TR approval procedures), 2.2.6 (SR approval procedure) and 2.2.7 (GS and GR approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

*'''For ETSI Technical Specifications (TS), ETSI Special Report (SR) and ETSI Technical Reports (TR) elaborated in response to a Standardisation Request (SReq), also called European standardisation deliverables:'''
:They shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in clause 2.2.2.1.1 of the ETSI Technical Working Procedures contained in the ETSI Directives.
:After the Technical Group draft endorsement, the NSBs shall perform a combined Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) through the Web browser interface (e-Approval application), over a period of 90 calendar days. If this vote is successful, and if no substantial comments are received as a result of this consultation, the European standardisation deliverable is published.
:The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:PUB SRdAP.gif|center|600x600px]]

==='''ETSI Standard and ETSI Guide'''===
After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) '''elaborated on proposal from Full and Associate members''' is made available to the ETSI Membership (Full and Associate members) for voting in accordance with the Membership Approval Procedure (MAP) defined in clause 2.2.3 (ES – EG approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

Voting is done via a Web browser interface (e-Approval application). The voting period is 60 calendar days (in compliance with World Trade Organization timing requirement).
The deliverable is adopted if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:MAP without WI creation.gif|center|600x600px]]

After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) '''elaborated in response to a Standardisation Request (SReq)''' is made available to the ETSI Membership (Full and Associate members) for endorsement by ETSI Membership Approval Process (MAP) defined in in clause 2.2.3 Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]. Voting is done via the Web browser interface (e-Approval application).
The consultation and voting period is 60 calendar days (in compliance with World Trade Organization timing requirement). The deliverable is endorsed if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).

After the Technical Group draft endorsement, the NSBs shall perform in a combined Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) through the Web browser interface (e-Approval application), over a period of 90 calendar days. If the vote is successful, and if no comments are received as a result of this consultation, the European standardisation deliverable is published.

The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:MAP SRdAP without WI creation.gif|center|660x660px]]

==='''ETSI European Standard (EN)'''===

European Standards (ETSI EN) elaborated on proposal from Full and Associate members, shall be adopted by application of the European Standard Approval Process (ENAP) specified in clause 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].
After Technical Group draft approval, the draft ETSI EN is made available to the by the eligible members of the National Standards Organizations Group (NSOG) as per Article 13.2.1 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] for adoption.

The NSOs shall perform in a combined Public Enquiry (PE) and a Weighted National Voting procedure (see Article 13.4 and 13.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), through the Web browser interface (e-Approval application), over a period of 90 calendar days.
Without any technical comment and after successful Vote (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure), the draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days.

In the event that technical comments have been submitted, the result of the Weighted National Voting procedure shall be ignored, and the comments shall be discussed by the responsible Technical Group during the planned resolution meeting, within a period of 30 days. If significant changes have been made, the TG Chair may decide that the revised draft shall be submitted to another combined Public Enquiry (PE) and Weighted National Voting procedure procedure, otherwise it may be presented for direct use of a Weighted National Voting procedure (60 calendar days) of the ENAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:ENAP without creation box.gif|center|thumb|900x900px]]

European Standards (ETSI EN) '''elaborated in response to a Standardisation Request (SReq)''', shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in Article 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]

After Technical Group draft approval, the draft ETSI EN is made available to the NSBs (National Standardisation Bodies) for adoption.

The NSBs shall perform a combine Public Enquiry (PE) and a Weighted National Voting procedure (see Articles 21.4 and 21.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), through the Web browser interface (e-Approval application), over a period of 90 calendar days.

The deliverable is adopted if no technical comments have been submitted, at least 71 % of the weighted NSBs’ votes cast are in favour, and at least a quorum of fifty percent (50%) participation of NSBs is reached (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure). The draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days following the Vote.

If technical comments are received, the Technical Group Chair shall, within a period of 30 days, organize the resolution of the comments received, the preparation of a revised draft, approval of the revised draft at TG level, and submission of the revised draft and resolution report to the ETSI Secretariat. If significant changes have been made, the TB Chair may decide that the revised draft shall be submitted to another combined Public Enquiry and a Weighted National Voting procedure otherwise it may be presented for direct use of the Weighted National Voting procedure (60 days) of the SRdAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:SRdAP without creation box.gif|thumb|935x935px|Flowchart representing the process explained above.|center]]

In order to make the results of the work of the Technical Group available to the market at an early stage, some of the above processes may be combined in such a way that two deliverables with identical content are processed/published in parallel.

For example, if the intention is to publish the draft as an ETSI EN, but only after application of the EN Approval Procedure (ENAP) or Standardisation Request deliverables Approval Process (SRdAP), the editing of the ETSI EN (sub-process Editing prior to Public Enquiry) also covers the Publication of an ETSI TS with identical contents.

Parallel ETSI ES and ETSI TS processing is also possible, but the time gain in this case is less pronounced.

:::NOTE: Detailed rules for the approval procedures described above may be found in the Technical Working Procedures (TWP).

='''Promotion'''=
''[promotion - the act of setting up or furthering a business enterprise; active furthering of sale of merchandise through advertising or other publicity]''

The promotion activities address three main objectives to attract new:
* standardization areas
* work items
* active members
in three main time frames:
* prior to start of standardization work (inception and conception)
* during standardization work (drafting and adoption)
* after publication

='''Process management'''=

''[management - the conducting or supervising of something (as business), esp. the executive function of planning, organizing, co-ordinating, directing, controlling, and supervising any industrial or business project or activity with responsibility for results]''

The operations of ETSI and its bodies are governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] (containing ETSI Statutes, ETSI Rules of Procedure, ETSI Board Working Procedures, Powers and Functions of the Board, Terms of Reference of the Operational Co-ordination Group, and ETSI Technical Working Procedures).
The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System.

='''Process performance'''=

''[performance - the capacity to achieve a desired result]''

==The main performance characteristics of interest for the Standards Making Process are:==
* timeliness
* deliverable quality
* cost
* production

==Timeliness addresses mainly two time-to-market aspects:==

* just-in-time availability, availability of the Technical Body approved deliverable in the optimal moment, not too early, not too late.
* adoption delay, the time it takes to run the deliverable through the approval process.

The first aspect is difficult to quantify, except when it's too late, and thus difficult to improve.

The second is within ETSI a matter for continuous follow-up (and improvement). Requirements are given by the Technical Working Procedures, complemented by annually reviewed objectives for the process elements operated by OPS.

Deliverable quality is a many-faceted concept, ranging from absence of spelling and document layout mistakes to acceptance as a useful standard in the marketplace.
Cost is also difficult to estimate. It is estimated that the total cost for the ETSI standardization activities is of the order of 10 times the budget for the ETSI Secretariat.
Process costs are only followed on the level of OPS activities in relation to the Technical Organization.

Production, i.e. the process output at three stages in the Adoption process, viz. Publication, Editing prior to Member Voting and Public Enquiry, and Editing prior to Voting (ENAP) is continuously recorded in terms of number of deliverables and size of deliverables (number of pages when the corresponding files are printed).

Monthly statistics for production (per process stage as indicated above, Technical Body and type of deliverable), adoption delays (moving averages for process cycle (lead) times) for the various types of deliverables, and prediction of the production for the next twelve months is made available to the ETSI membership.

==Monitoring of the conception, drafting and adoption sub-processes address for the Technical Bodies==

* composition of the work programme
* production of deliverables (number of deliverables and their size)
* activity level
* delays
* cost elements

==Process reengineering==

''[reengineering - the fundamental rethinking and radical redesign of processes to achieve dramatic improvements in critical measures of performance]''

Reengineering of the processes are either part of a continuous improvement programme (which addresses both changes to the formal procedures as described by the Technical Working Procedures and changes to internal OPS working procedures) or change actions that take place (in OPS Division or in the Technical Organization) when new information tools and technologies are mature for implementation.

='''Working methods'''=

The work in the Standards Making Process is governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives], which consists of:

* ETSI Statutes
* ETSI Rules of Procedure
* ETSI Board Powers and Functions, and Working Procedures
* ETSI Technical Working Procedures
* ETSI Drafting rules
* The terms of reference for the operational co-ordination group (OCG) between the Technical Body Chairmen and the Secretariat.

The Chair of a Technical Body (TB), nominated by the TB and appointed by the Board, is responsible for the overall management of the TB, its working groups and its work programme.

Representatives of full and associate members can participate in the work of a TB and its working groups. Representatives of non-members may participate on an "exceptional and temporary" basis, if the TB Chair agrees. Working documents are usually available only to members of ETSI (while the resulting TB approved output is available in the public domain, for free of charge [https://www.etsi.org/standards-search#Pre-defined%20Collections download].

Each TB establishes and maintains a work programme, consisting of Work items. The various TB work programmes together constitute the [https://portal.etsi.org/webapp/WorkProgram/Expert/QueryForm.asp ETSI Work Programme]. The responsibility for a Work item is usually given to small group of experts, chaired by a Rapporteur.

A work item is approved by the TB and then formally adopted by the whole membership (via a web based procedure).

Most of the technical work in such Rapporteur groups, in working groups and in the TB as a whole is done via electronic means, email, email exploders, and the ETSI server (ftp or http). TBs and working groups also arrange physical meetings (with a frequency of 2 - 6 meetings per year). Such meetings take place either at the ETSI Secretariat meeting facilities in Sophia Antipolis or are hosted by ETSI members, in the majority of cases in continental Europe.

Decisions in a TB are taken either by consensus or by a weighted vote (where a proposition passes if at least 71% of the votes cast are in favour).

The TB approves the output from its work on work item, an ETSI Deliverable. In the case of ETSI Technical Specifications and ETSI Technical Reports, the TB also adopts the deliverable for publication; for the other deliverables adoption takes place after application of the relevant approval Process.

ETSI Standards Making Process Guide

2026-06-03T14:27:14Z

Martinn: /* ETSI European Standard (EN) */

='''ETSI Deliverables'''=
Work in ETSI is done on the basis of ETSI work items, approved by the Technical Body and adopted by the ETSI membership.
A work item results in one deliverable (sometimes more than one), which can be a European Standard or a Technical Specification, an ETSI Guide or a Technical Report.
ETSI has a suite of specifications, standards and reports that fulfil the various needs of the market:

* ETSI EN (European Standard) - adopted by ETSI National Standards Organizations (NSOs) (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI European standardisation deliverables – adopted by ETSI National Standardisation Bodies (NSBs).
* ETSI TS (ETSI Technical Specification) and ETSI TR (ETSI Technical Report) - adopted by the responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI ES (ETSI Standard) and ETSI EG (ETSI Guide) - adopted by ETSI Members (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI SR (ETSI Special Report) - adopted by the ETSI responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI GS (ETSI Group Specification) and GR (ETSI Group Report) - adopted the responsible Industry Specification Group.

:::NOTE: The skeletons of each specification are available [https://portal.etsi.org/Services/editHelp/Standards-development/Drafting/Skeletons here].

This suite of deliverables fulfils the needs for:
* Deliverable intended to meet needs specific to Europe and requiring transposition into national standards - ETSI EN.
* Deliverable intended to meet needs specific to the Europe Economic Area (EEA), required under a Standardisation Request (SReq) from the European Commission (EC)/European Free Trade Association (EFTA) – ETSI EN and European standardisation deliverable.
* Deliverable providing technical requirements or explanatory material or both – ETSI GS.
* Deliverable containing only informative elements – ETSI GR.
* High quality specifications delivered early to the market - ETSI TS.
* High quality standards supported by the whole ETSI global membership - ETSI ES.
* Deliverable containing explanatory material – ETSI TR.
* Information document used for various purposes, including giving public availability to information not produced within a Technical Group – ETSI SR.
* Document elaborated by ETSI partners and adopted by ETSI, to become an ETSI Technical Specification (TS) or an ETSI Technical Report (TR) - Publicly Available Specification (PAS).

:::NOTE: For more information, please read about PASs in our [https://www.etsi.org/about/our-partnerships Partnerships section].

The numbering convention used by ETSI to link related documents at these various "levels" simplifies their market application.

='''Process'''=

[[File:Figure1_SMP.jpeg|center|caption]]

The Standards Making Process (SMP) is the process applied for the Technical Organization's production of standards and deliverables and the Secretariat's involvement in and interaction with the Technical Organization, the ETSI members and the ETSI National Standards Organizations.
The general conditions for the SMP are defined by the ETSI Directives, in particular the Technical Working Procedures. The Secretariat's tasks and activities in SMP are primarily defined in the Quality Management System (QMS) documentation of ETSI Operations (OPS) Division.

==Process overview==
''[process - a structured, measured set of activities designed to produce a specified output]''

The objective of the ETSI Standards Making Process (SMP) is to convert market needs for standardization in the ICT area into ETSI deliverables (specifications, standards, norms, guides, reports) used in the market place.
The input to the process is an existing (as yet known or unknown) market need for standardization. The output is the broad application of the produced deliverables in the market place.
The SMP consists of five main elements, sub-processes, with their own distinct objectives, inputs and outputs. Each sub-process is defined to the level of which operational tasks are performed, and where in the ETSI organization they are performed.
The whole ETSI organization is in one way or the other involved in either operation of the SMP or in direct or indirect support of it. The main technical activities are performed in the Technical Groups of the Technical Organization. The main direct support to those activities is provided by ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions of the ETSI Secretariat.
The operation of the SMP in the Technical Organization is governed by the ETSI Directives, in particular the Technical Working Procedures, and the ETSI Drafting Rules. The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System documentation, notably that of ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions.

==Inception==
''[inception - an act, process, or instance of beginning (as of an institution, organization, or concept)]''

The times when initiatives to standardization were taken only when products and services were already available are since long gone. This is particularly the case for telecommunications where standardization precedes or goes hand in hand with the design and development processes.
The input to this sub-process is "what's going on in the marketplace", with "marketplace" having a broad interpretation, including development in the research and academic circles.
The output is a new standardization area, given to an existing or a new Technical Group. The formal output is the Terms of Reference (ToR) and/or a Project Requirements Definition (PRD) document, approved by the ETSI Board or, in the case of an ETSI Partnership Project with an external organization, approved by the ETSI General Assembly.

==The process itself consists, in broad terms, of:==
*Identifying needs for standardization in the subject areas defined by the ETSI Statutes and Rules of Procedure.
*Defining the suitable organization for such standardization within ETSI.
==There are various actors in this process:==
* Experts in the Technical Bodies, Special Committees and ISGs.
* ETSI Members.
* Supported by OPS Technical Officers and staff from Innovation.

==Conception==
''[conception - the capacity, function, or process of forming ideas or abstractions or of grasping the meaning of symbols representing such ideas or abstractions; an idea or general notion; the originating of something (as an idea or plan) in the mind].''

The creation of a new standardization area or ISG is manifested by the establishment of the new Technical Group or the amendment of the Terms of Reference of the Project Requirements Definition of an existing.
The identification, definition, approval and adoption of work items are the main elements of the conception phase (even if work items may have been envisaged already during the inception process).
The input is identified standardization needs in the area. These work items may either be entirely new, leading to new deliverables, or a new version of an existing deliverable ("maintenance work item").
The output is a work item, adopted by the ETSI Membership for ETSI deliverables created on proposal for Full or Associate members.
A proposal for a work item may come from inside or outside the Technical Group. The Technical Group may approve the work item, if at least four ETSI Members volunteer to support the work (except those in response to a Standardisation Request (WISR)). The adoption is formally done by the ETSI Membership, except those in response to a Standardisation Request (WISR). The existence of new work items is made known via the ETSI Web site and Members who disagree with the item may within a 30-day period oppose its adoption into the ETSI Work Programme.
ETSI may elaborate European Standards and European standardisation deliverables in response to Standardisation Requests to support the European legislation or policies, in accordance with the amended Regulation (EU) No 1025/2012.
As per Article 20.4 of the Rules of procedure, it is the responsibility of the National Standardisation Bodies (NSB) to adopt a new WISR created by the responsible Technical Group in response to a Standardisation Request (SReq).
For full details see clauses 1.6.3 (Adoption of a Work Item) and 1.7 (Decision-making in a Technical Group of the Technical Working Procedures.
==Drafting==
''[drafting - to make a preliminary or tentative version, sketch, or outline (as of a literary composition or other document)].''

A work item in the ETSI Work Programme is intended to lead to one (or more) ETSI deliverable(s).
A Technical Group is free to organize its work in any way it wishes, within the rules of the Technical Working Procedures, including create Working Groups to which the tasks of drafting parts of the Technical Group's work programme are given.
The drafting usually takes place in a small team (Rapporteur group) led by a Rapporteur. The work is largely done by "correspondence", i.e. by exchange of documents via the ETSI DocBox server and LISTSERV email exploder facilities.
When the draft by the Rapporteur group is considered ready, the draft deliverable is handed over to the Working Group (when it exists) for approval. The formal approval for further processing or, in the case of ETSI Technical Specifications or ETSI Technical Reports, approval and adoption can only be done by the Technical Group, either at a meeting or by correspondence.
Some drafting activities for a Technical Group are performed by Specialist Task Forces (STF)/Testing Task Forces (TTF) located at the ETSI Secretariat.
The adaptation of specifications from external bodies (Publicly Available Specifications (PAS)) to the ETSI deliverable structure follows the same rules, but will normally be performed by the PAS provider, as defined in the Guidelines for adoption of Publicly Available Specifications.
==Adoption==
''[adoption - the act or process of adopting someone or something, such as: the act or process of giving official acceptance or approval to something]''

While the drafting process is, in principle, the same for all ETSI deliverables, the process elements of the adoption process depend on the type of deliverable being processed.

==='''ETSI Group Specification, ETSI Group Report, ETSI Special Report, ETSI Technical Specification and ETSI Technical Report''' ===
*'''For ETSI Group Specification (GS), ETSI Group Report (GR), ETSI Special Report (SR), ETSI Technical Specification (TS) and ETSI Technical Report (TR) elaborated on proposal from Full and Associate members:'''
:The Technical Group draft approval and adoption take place at the same time (one combined decision).
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:PUB .gif|center|500x500px|Flowchart of the publication process as explained above.]]

:For full details see clauses 2.2.4 (TS and TR approval procedures), 2.2.6 (SR approval procedure) and 2.2.7 (GS and GR approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

*'''For ETSI Technical Specifications (TS), ETSI Special Report (SR) and ETSI Technical Reports (TR) elaborated in response to a Standardisation Request (SReq), also called European standardisation deliverables:'''
:They shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in clause 2.2.2.1.1 of the ETSI Technical Working Procedures contained in the ETSI Directives.
:After the Technical Group draft endorsement, the NSBs shall perform a combined Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) through the Web browser interface (e-Approval application), over a period of 90 calendar days. If this vote is successful, and if no substantial comments are received as a result of this consultation, the European standardisation deliverable is published.
:The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:PUB SRdAP.gif|center|600x600px]]

==='''ETSI Standard and ETSI Guide'''===
After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) '''elaborated on proposal from Full and Associate members''' is made available to the ETSI Membership (Full and Associate members) for voting in accordance with the Membership Approval Procedure (MAP) defined in clause 2.2.3 (ES – EG approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

Voting is done via a Web browser interface (e-Approval application). The voting period is 60 calendar days (in compliance with World Trade Organization timing requirement).
The deliverable is adopted if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:MAP without WI creation.gif|center|600x600px]]

After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) '''elaborated in response to a Standardisation Request (SReq)''' is made available to the ETSI Membership (Full and Associate members) for endorsement by ETSI Membership Approval Process (MAP) defined in in clause 2.2.3 Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]. Voting is done via the Web browser interface (e-Approval application).
The consultation and voting period is 60 calendar days (in compliance with World Trade Organization timing requirement). The deliverable is endorsed if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).

After the Technical Group draft endorsement, the NSBs shall perform in a combined Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) through the Web browser interface (e-Approval application), over a period of 90 calendar days. If the vote is successful, and if no comments are received as a result of this consultation, the European standardisation deliverable is published.

The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:MAP SRdAP without WI creation.gif|center|660x660px]]

==='''ETSI European Standard (EN)'''===

European Standards (ETSI EN) elaborated on proposal from Full and Associate members, shall be adopted by application of the European Standard Approval Process (ENAP) specified in clause 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].
After Technical Group draft approval, the draft ETSI EN is made available to the by the eligible members of the National Standards Organizations Group (NSOG) as per Article 13.2.1 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] for adoption.

The NSOs shall perform in a combined Public Enquiry (PE) and a Weighted National Voting procedure (see Article 13.4 and 13.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), through the Web browser interface (e-Approval application), over a period of 90 calendar days.
Without any technical comment and after successful Vote (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure), the draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days.

In the event that technical comments have been submitted, the result of the Weighted National Voting procedure shall be ignored, and the comments shall be discussed by the responsible Technical Group during the planned resolution meeting, within a period of 30 days. If significant changes have been made, the TG Chair may decide that the revised draft shall be submitted to another combined Public Enquiry (PE) and Weighted National Voting procedure procedure, otherwise it may be presented for direct use of a Weighted National Voting procedure (60 calendar days) of the ENAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:ENAP without creation box.gif|center|thumb|900x900px]]

European Standards (ETSI EN) '''elaborated in response to a Standardisation Request (SReq)''', shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in Article 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]

After Technical Group draft approval, the draft ETSI EN is made available to the NSBs (National Standardisation Bodies) for adoption.

The NSBs shall perform a combine Public Enquiry (PE) and a Weighted National Voting procedure (see Articles 21.4 and 21.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), through the Web browser interface (e-Approval application), over a period of 90 calendar days.

The deliverable is adopted if no technical comments have been submitted, at least 71 % of the weighted NSBs’ votes cast are in favour, and at least a quorum of fifty percent (50%) participation of NSBs is reached (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure). The draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days following the Vote.

If technical comments are received, the Technical Group Chair shall, within a period of 30 days, organize the resolution of the comments received, the preparation of a revised draft, approval of the revised draft at TG level, and submission of the revised draft and resolution report to the ETSI Secretariat. If significant changes have been made, the TB Chair may decide that the revised draft shall be submitted to another Enquiry + Weighted National Voting procedure otherwise it may be presented for direct use of the Weighted National Voting procedure (60 days) of the SRdAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:SRdAP without creation box.gif|thumb|935x935px|Flowchart representing the process explained above.|center]]

In order to make the results of the work of the Technical Group available to the market at an early stage, some of the above processes may be combined in such a way that two deliverables with identical content are processed/published in parallel.

For example, if the intention is to publish the draft as an ETSI EN, but only after application of the EN Approval Procedure (ENAP) or Standardisation Request deliverables Approval Process (SRdAP), the editing of the ETSI EN (sub-process Editing prior to Public Enquiry) also covers the Publication of an ETSI TS with identical contents.

Parallel ETSI ES and ETSI TS processing is also possible, but the time gain in this case is less pronounced.

:::NOTE: Detailed rules for the approval procedures described above may be found in the Technical Working Procedures (TWP).

='''Promotion'''=
''[promotion - the act of setting up or furthering a business enterprise; active furthering of sale of merchandise through advertising or other publicity]''

The promotion activities address three main objectives to attract new:
* standardization areas
* work items
* active members
in three main time frames:
* prior to start of standardization work (inception and conception)
* during standardization work (drafting and adoption)
* after publication

='''Process management'''=

''[management - the conducting or supervising of something (as business), esp. the executive function of planning, organizing, co-ordinating, directing, controlling, and supervising any industrial or business project or activity with responsibility for results]''

The operations of ETSI and its bodies are governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] (containing ETSI Statutes, ETSI Rules of Procedure, ETSI Board Working Procedures, Powers and Functions of the Board, Terms of Reference of the Operational Co-ordination Group, and ETSI Technical Working Procedures).
The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System.

='''Process performance'''=

''[performance - the capacity to achieve a desired result]''

==The main performance characteristics of interest for the Standards Making Process are:==
* timeliness
* deliverable quality
* cost
* production

==Timeliness addresses mainly two time-to-market aspects:==

* just-in-time availability, availability of the Technical Body approved deliverable in the optimal moment, not too early, not too late.
* adoption delay, the time it takes to run the deliverable through the approval process.

The first aspect is difficult to quantify, except when it's too late, and thus difficult to improve.

The second is within ETSI a matter for continuous follow-up (and improvement). Requirements are given by the Technical Working Procedures, complemented by annually reviewed objectives for the process elements operated by OPS.

Deliverable quality is a many-faceted concept, ranging from absence of spelling and document layout mistakes to acceptance as a useful standard in the marketplace.
Cost is also difficult to estimate. It is estimated that the total cost for the ETSI standardization activities is of the order of 10 times the budget for the ETSI Secretariat.
Process costs are only followed on the level of OPS activities in relation to the Technical Organization.

Production, i.e. the process output at three stages in the Adoption process, viz. Publication, Editing prior to Member Voting and Public Enquiry, and Editing prior to Voting (ENAP) is continuously recorded in terms of number of deliverables and size of deliverables (number of pages when the corresponding files are printed).

Monthly statistics for production (per process stage as indicated above, Technical Body and type of deliverable), adoption delays (moving averages for process cycle (lead) times) for the various types of deliverables, and prediction of the production for the next twelve months is made available to the ETSI membership.

==Monitoring of the conception, drafting and adoption sub-processes address for the Technical Bodies==

* composition of the work programme
* production of deliverables (number of deliverables and their size)
* activity level
* delays
* cost elements

==Process reengineering==

''[reengineering - the fundamental rethinking and radical redesign of processes to achieve dramatic improvements in critical measures of performance]''

Reengineering of the processes are either part of a continuous improvement programme (which addresses both changes to the formal procedures as described by the Technical Working Procedures and changes to internal OPS working procedures) or change actions that take place (in OPS Division or in the Technical Organization) when new information tools and technologies are mature for implementation.

='''Working methods'''=

The work in the Standards Making Process is governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives], which consists of:

* ETSI Statutes
* ETSI Rules of Procedure
* ETSI Board Powers and Functions, and Working Procedures
* ETSI Technical Working Procedures
* ETSI Drafting rules
* The terms of reference for the operational co-ordination group (OCG) between the Technical Body Chairmen and the Secretariat.

The Chair of a Technical Body (TB), nominated by the TB and appointed by the Board, is responsible for the overall management of the TB, its working groups and its work programme.

Representatives of full and associate members can participate in the work of a TB and its working groups. Representatives of non-members may participate on an "exceptional and temporary" basis, if the TB Chair agrees. Working documents are usually available only to members of ETSI (while the resulting TB approved output is available in the public domain, for free of charge [https://www.etsi.org/standards-search#Pre-defined%20Collections download].

Each TB establishes and maintains a work programme, consisting of Work items. The various TB work programmes together constitute the [https://portal.etsi.org/webapp/WorkProgram/Expert/QueryForm.asp ETSI Work Programme]. The responsibility for a Work item is usually given to small group of experts, chaired by a Rapporteur.

A work item is approved by the TB and then formally adopted by the whole membership (via a web based procedure).

Most of the technical work in such Rapporteur groups, in working groups and in the TB as a whole is done via electronic means, email, email exploders, and the ETSI server (ftp or http). TBs and working groups also arrange physical meetings (with a frequency of 2 - 6 meetings per year). Such meetings take place either at the ETSI Secretariat meeting facilities in Sophia Antipolis or are hosted by ETSI members, in the majority of cases in continental Europe.

Decisions in a TB are taken either by consensus or by a weighted vote (where a proposition passes if at least 71% of the votes cast are in favour).

The TB approves the output from its work on work item, an ETSI Deliverable. In the case of ETSI Technical Specifications and ETSI Technical Reports, the TB also adopts the deliverable for publication; for the other deliverables adoption takes place after application of the relevant approval Process.

ETSI Standards Making Process Guide

2026-06-03T14:14:25Z

Martinn: /* ETSI European Standard (EN) */

='''ETSI Deliverables'''=
Work in ETSI is done on the basis of ETSI work items, approved by the Technical Body and adopted by the ETSI membership.
A work item results in one deliverable (sometimes more than one), which can be a European Standard or a Technical Specification, an ETSI Guide or a Technical Report.
ETSI has a suite of specifications, standards and reports that fulfil the various needs of the market:

* ETSI EN (European Standard) - adopted by ETSI National Standards Organizations (NSOs) (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI European standardisation deliverables – adopted by ETSI National Standardisation Bodies (NSBs).
* ETSI TS (ETSI Technical Specification) and ETSI TR (ETSI Technical Report) - adopted by the responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI ES (ETSI Standard) and ETSI EG (ETSI Guide) - adopted by ETSI Members (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI SR (ETSI Special Report) - adopted by the ETSI responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI GS (ETSI Group Specification) and GR (ETSI Group Report) - adopted the responsible Industry Specification Group.

:::NOTE: The skeletons of each specification are available [https://portal.etsi.org/Services/editHelp/Standards-development/Drafting/Skeletons here].

This suite of deliverables fulfils the needs for:
* Deliverable intended to meet needs specific to Europe and requiring transposition into national standards - ETSI EN.
* Deliverable intended to meet needs specific to the Europe Economic Area (EEA), required under a Standardisation Request (SReq) from the European Commission (EC)/European Free Trade Association (EFTA) – ETSI EN and European standardisation deliverable.
* Deliverable providing technical requirements or explanatory material or both – ETSI GS.
* Deliverable containing only informative elements – ETSI GR.
* High quality specifications delivered early to the market - ETSI TS.
* High quality standards supported by the whole ETSI global membership - ETSI ES.
* Deliverable containing explanatory material – ETSI TR.
* Information document used for various purposes, including giving public availability to information not produced within a Technical Group – ETSI SR.
* Document elaborated by ETSI partners and adopted by ETSI, to become an ETSI Technical Specification (TS) or an ETSI Technical Report (TR) - Publicly Available Specification (PAS).

:::NOTE: For more information, please read about PASs in our [https://www.etsi.org/about/our-partnerships Partnerships section].

The numbering convention used by ETSI to link related documents at these various "levels" simplifies their market application.

='''Process'''=

[[File:Figure1_SMP.jpeg|center|caption]]

The Standards Making Process (SMP) is the process applied for the Technical Organization's production of standards and deliverables and the Secretariat's involvement in and interaction with the Technical Organization, the ETSI members and the ETSI National Standards Organizations.
The general conditions for the SMP are defined by the ETSI Directives, in particular the Technical Working Procedures. The Secretariat's tasks and activities in SMP are primarily defined in the Quality Management System (QMS) documentation of ETSI Operations (OPS) Division.

==Process overview==
''[process - a structured, measured set of activities designed to produce a specified output]''

The objective of the ETSI Standards Making Process (SMP) is to convert market needs for standardization in the ICT area into ETSI deliverables (specifications, standards, norms, guides, reports) used in the market place.
The input to the process is an existing (as yet known or unknown) market need for standardization. The output is the broad application of the produced deliverables in the market place.
The SMP consists of five main elements, sub-processes, with their own distinct objectives, inputs and outputs. Each sub-process is defined to the level of which operational tasks are performed, and where in the ETSI organization they are performed.
The whole ETSI organization is in one way or the other involved in either operation of the SMP or in direct or indirect support of it. The main technical activities are performed in the Technical Groups of the Technical Organization. The main direct support to those activities is provided by ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions of the ETSI Secretariat.
The operation of the SMP in the Technical Organization is governed by the ETSI Directives, in particular the Technical Working Procedures, and the ETSI Drafting Rules. The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System documentation, notably that of ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions.

==Inception==
''[inception - an act, process, or instance of beginning (as of an institution, organization, or concept)]''

The times when initiatives to standardization were taken only when products and services were already available are since long gone. This is particularly the case for telecommunications where standardization precedes or goes hand in hand with the design and development processes.
The input to this sub-process is "what's going on in the marketplace", with "marketplace" having a broad interpretation, including development in the research and academic circles.
The output is a new standardization area, given to an existing or a new Technical Group. The formal output is the Terms of Reference (ToR) and/or a Project Requirements Definition (PRD) document, approved by the ETSI Board or, in the case of an ETSI Partnership Project with an external organization, approved by the ETSI General Assembly.

==The process itself consists, in broad terms, of:==
*Identifying needs for standardization in the subject areas defined by the ETSI Statutes and Rules of Procedure.
*Defining the suitable organization for such standardization within ETSI.
==There are various actors in this process:==
* Experts in the Technical Bodies, Special Committees and ISGs.
* ETSI Members.
* Supported by OPS Technical Officers and staff from Innovation.

==Conception==
''[conception - the capacity, function, or process of forming ideas or abstractions or of grasping the meaning of symbols representing such ideas or abstractions; an idea or general notion; the originating of something (as an idea or plan) in the mind].''

The creation of a new standardization area or ISG is manifested by the establishment of the new Technical Group or the amendment of the Terms of Reference of the Project Requirements Definition of an existing.
The identification, definition, approval and adoption of work items are the main elements of the conception phase (even if work items may have been envisaged already during the inception process).
The input is identified standardization needs in the area. These work items may either be entirely new, leading to new deliverables, or a new version of an existing deliverable ("maintenance work item").
The output is a work item, adopted by the ETSI Membership for ETSI deliverables created on proposal for Full or Associate members.
A proposal for a work item may come from inside or outside the Technical Group. The Technical Group may approve the work item, if at least four ETSI Members volunteer to support the work (except those in response to a Standardisation Request (WISR)). The adoption is formally done by the ETSI Membership, except those in response to a Standardisation Request (WISR). The existence of new work items is made known via the ETSI Web site and Members who disagree with the item may within a 30-day period oppose its adoption into the ETSI Work Programme.
ETSI may elaborate European Standards and European standardisation deliverables in response to Standardisation Requests to support the European legislation or policies, in accordance with the amended Regulation (EU) No 1025/2012.
As per Article 20.4 of the Rules of procedure, it is the responsibility of the National Standardisation Bodies (NSB) to adopt a new WISR created by the responsible Technical Group in response to a Standardisation Request (SReq).
For full details see clauses 1.6.3 (Adoption of a Work Item) and 1.7 (Decision-making in a Technical Group of the Technical Working Procedures.
==Drafting==
''[drafting - to make a preliminary or tentative version, sketch, or outline (as of a literary composition or other document)].''

A work item in the ETSI Work Programme is intended to lead to one (or more) ETSI deliverable(s).
A Technical Group is free to organize its work in any way it wishes, within the rules of the Technical Working Procedures, including create Working Groups to which the tasks of drafting parts of the Technical Group's work programme are given.
The drafting usually takes place in a small team (Rapporteur group) led by a Rapporteur. The work is largely done by "correspondence", i.e. by exchange of documents via the ETSI DocBox server and LISTSERV email exploder facilities.
When the draft by the Rapporteur group is considered ready, the draft deliverable is handed over to the Working Group (when it exists) for approval. The formal approval for further processing or, in the case of ETSI Technical Specifications or ETSI Technical Reports, approval and adoption can only be done by the Technical Group, either at a meeting or by correspondence.
Some drafting activities for a Technical Group are performed by Specialist Task Forces (STF)/Testing Task Forces (TTF) located at the ETSI Secretariat.
The adaptation of specifications from external bodies (Publicly Available Specifications (PAS)) to the ETSI deliverable structure follows the same rules, but will normally be performed by the PAS provider, as defined in the Guidelines for adoption of Publicly Available Specifications.
==Adoption==
''[adoption - the act or process of adopting someone or something, such as: the act or process of giving official acceptance or approval to something]''

While the drafting process is, in principle, the same for all ETSI deliverables, the process elements of the adoption process depend on the type of deliverable being processed.

==='''ETSI Group Specification, ETSI Group Report, ETSI Special Report, ETSI Technical Specification and ETSI Technical Report''' ===
*'''For ETSI Group Specification (GS), ETSI Group Report (GR), ETSI Special Report (SR), ETSI Technical Specification (TS) and ETSI Technical Report (TR) elaborated on proposal from Full and Associate members:'''
:The Technical Group draft approval and adoption take place at the same time (one combined decision).
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:PUB .gif|center|500x500px|Flowchart of the publication process as explained above.]]

:For full details see clauses 2.2.4 (TS and TR approval procedures), 2.2.6 (SR approval procedure) and 2.2.7 (GS and GR approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

*'''For ETSI Technical Specifications (TS), ETSI Special Report (SR) and ETSI Technical Reports (TR) elaborated in response to a Standardisation Request (SReq), also called European standardisation deliverables:'''
:They shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in clause 2.2.2.1.1 of the ETSI Technical Working Procedures contained in the ETSI Directives.
:After the Technical Group draft endorsement, the NSBs shall perform a combined Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) through the Web browser interface (e-Approval application), over a period of 90 calendar days. If this vote is successful, and if no substantial comments are received as a result of this consultation, the European standardisation deliverable is published.
:The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:PUB SRdAP.gif|center|600x600px]]

==='''ETSI Standard and ETSI Guide'''===
After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) '''elaborated on proposal from Full and Associate members''' is made available to the ETSI Membership (Full and Associate members) for voting in accordance with the Membership Approval Procedure (MAP) defined in clause 2.2.3 (ES – EG approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

Voting is done via a Web browser interface (e-Approval application). The voting period is 60 calendar days (in compliance with World Trade Organization timing requirement).
The deliverable is adopted if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:MAP without WI creation.gif|center|600x600px]]

After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) '''elaborated in response to a Standardisation Request (SReq)''' is made available to the ETSI Membership (Full and Associate members) for endorsement by ETSI Membership Approval Process (MAP) defined in in clause 2.2.3 Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]. Voting is done via the Web browser interface (e-Approval application).
The consultation and voting period is 60 calendar days (in compliance with World Trade Organization timing requirement). The deliverable is endorsed if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).

After the Technical Group draft endorsement, the NSBs shall perform in a combined Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) through the Web browser interface (e-Approval application), over a period of 90 calendar days. If the vote is successful, and if no comments are received as a result of this consultation, the European standardisation deliverable is published.

The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:MAP SRdAP without WI creation.gif|center|660x660px]]

==='''ETSI European Standard (EN)'''===

European Standards (ETSI EN) elaborated on proposal from Full and Associate members, shall be adopted by application of the European Standard Approval Process (ENAP) specified in clause 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].
After Technical Group draft approval, the draft ETSI EN is made available to the by the eligible members of the National Standards Organizations Group (NSOG) as per Article 13.2.1 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] for adoption.

The NSOs shall perform in a combined Public Enquiry (PE) and a Weighted National Voting procedure (see Article 13.4 and 13.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), through the Web browser interface (e-Approval application), over a period of 90 calendar days.
Without any technical comment and after successful Vote (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure), the draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days.

In the event that technical comments have been submitted, the result of the Weighted National Voting procedure shall be ignored, and the comments shall be discussed by the responsible Technical Group during the planned resolution meeting, within a period of 30 days. If significant changes have been made, the TG Chair may decide that the revised draft shall be submitted to another Enquiry + Vote procedure, otherwise it may be presented for direct use of a Weighted National Voting procedure (60 calendar days) of the ENAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:ENAP without creation box.gif|center|thumb|900x900px]]

European Standards (ETSI EN) '''elaborated in response to a Standardisation Request (SReq)''', shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in Article 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]

After Technical Group draft approval, the draft ETSI EN is made available to the NSBs (National Standardisation Bodies) for adoption.

The NSBs shall perform a combine Public Enquiry (PE) and a Weighted National Voting procedure (see Articles 21.4 and 21.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), through the Web browser interface (e-Approval application), over a period of 90 calendar days.

The deliverable is adopted if no technical comments have been submitted, at least 71 % of the weighted NSBs’ votes cast are in favour, and at least a quorum of fifty percent (50%) participation of NSBs is reached (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure). The draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days following the Vote.

If technical comments are received, the Technical Group Chair shall, within a period of 30 days, organize the resolution of the comments received, the preparation of a revised draft, approval of the revised draft at TG level, and submission of the revised draft and resolution report to the ETSI Secretariat. If significant changes have been made, the TB Chair may decide that the revised draft shall be submitted to another Approval Process otherwise it may be presented for direct use of the voting step (60 days) of the SRdAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:EN SRdAP Simplified.gif|thumb|935x935px|Flowchart representing the process explained above.|center]]

In order to make the results of the work of the Technical Group available to the market at an early stage, some of the above processes may be combined in such a way that two deliverables with identical content are processed/published in parallel.

For example, if the intention is to publish the draft as an ETSI EN, but only after application of the EN Approval Procedure (ENAP) or Standardisation Request deliverables Approval Process (SRdAP), the editing of the ETSI EN (sub-process Editing prior to Public Enquiry) also covers the Publication of an ETSI TS with identical contents.

Parallel ETSI ES and ETSI TS processing is also possible, but the time gain in this case is less pronounced.

:::NOTE: Detailed rules for the approval procedures described above may be found in the Technical Working Procedures (TWP).

='''Promotion'''=
''[promotion - the act of setting up or furthering a business enterprise; active furthering of sale of merchandise through advertising or other publicity]''

The promotion activities address three main objectives to attract new:
* standardization areas
* work items
* active members
in three main time frames:
* prior to start of standardization work (inception and conception)
* during standardization work (drafting and adoption)
* after publication

='''Process management'''=

''[management - the conducting or supervising of something (as business), esp. the executive function of planning, organizing, co-ordinating, directing, controlling, and supervising any industrial or business project or activity with responsibility for results]''

The operations of ETSI and its bodies are governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] (containing ETSI Statutes, ETSI Rules of Procedure, ETSI Board Working Procedures, Powers and Functions of the Board, Terms of Reference of the Operational Co-ordination Group, and ETSI Technical Working Procedures).
The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System.

='''Process performance'''=

''[performance - the capacity to achieve a desired result]''

==The main performance characteristics of interest for the Standards Making Process are:==
* timeliness
* deliverable quality
* cost
* production

==Timeliness addresses mainly two time-to-market aspects:==

* just-in-time availability, availability of the Technical Body approved deliverable in the optimal moment, not too early, not too late.
* adoption delay, the time it takes to run the deliverable through the approval process.

The first aspect is difficult to quantify, except when it's too late, and thus difficult to improve.

The second is within ETSI a matter for continuous follow-up (and improvement). Requirements are given by the Technical Working Procedures, complemented by annually reviewed objectives for the process elements operated by OPS.

Deliverable quality is a many-faceted concept, ranging from absence of spelling and document layout mistakes to acceptance as a useful standard in the marketplace.
Cost is also difficult to estimate. It is estimated that the total cost for the ETSI standardization activities is of the order of 10 times the budget for the ETSI Secretariat.
Process costs are only followed on the level of OPS activities in relation to the Technical Organization.

Production, i.e. the process output at three stages in the Adoption process, viz. Publication, Editing prior to Member Voting and Public Enquiry, and Editing prior to Voting (ENAP) is continuously recorded in terms of number of deliverables and size of deliverables (number of pages when the corresponding files are printed).

Monthly statistics for production (per process stage as indicated above, Technical Body and type of deliverable), adoption delays (moving averages for process cycle (lead) times) for the various types of deliverables, and prediction of the production for the next twelve months is made available to the ETSI membership.

==Monitoring of the conception, drafting and adoption sub-processes address for the Technical Bodies==

* composition of the work programme
* production of deliverables (number of deliverables and their size)
* activity level
* delays
* cost elements

==Process reengineering==

''[reengineering - the fundamental rethinking and radical redesign of processes to achieve dramatic improvements in critical measures of performance]''

Reengineering of the processes are either part of a continuous improvement programme (which addresses both changes to the formal procedures as described by the Technical Working Procedures and changes to internal OPS working procedures) or change actions that take place (in OPS Division or in the Technical Organization) when new information tools and technologies are mature for implementation.

='''Working methods'''=

The work in the Standards Making Process is governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives], which consists of:

* ETSI Statutes
* ETSI Rules of Procedure
* ETSI Board Powers and Functions, and Working Procedures
* ETSI Technical Working Procedures
* ETSI Drafting rules
* The terms of reference for the operational co-ordination group (OCG) between the Technical Body Chairmen and the Secretariat.

The Chair of a Technical Body (TB), nominated by the TB and appointed by the Board, is responsible for the overall management of the TB, its working groups and its work programme.

Representatives of full and associate members can participate in the work of a TB and its working groups. Representatives of non-members may participate on an "exceptional and temporary" basis, if the TB Chair agrees. Working documents are usually available only to members of ETSI (while the resulting TB approved output is available in the public domain, for free of charge [https://www.etsi.org/standards-search#Pre-defined%20Collections download].

Each TB establishes and maintains a work programme, consisting of Work items. The various TB work programmes together constitute the [https://portal.etsi.org/webapp/WorkProgram/Expert/QueryForm.asp ETSI Work Programme]. The responsibility for a Work item is usually given to small group of experts, chaired by a Rapporteur.

A work item is approved by the TB and then formally adopted by the whole membership (via a web based procedure).

Most of the technical work in such Rapporteur groups, in working groups and in the TB as a whole is done via electronic means, email, email exploders, and the ETSI server (ftp or http). TBs and working groups also arrange physical meetings (with a frequency of 2 - 6 meetings per year). Such meetings take place either at the ETSI Secretariat meeting facilities in Sophia Antipolis or are hosted by ETSI members, in the majority of cases in continental Europe.

Decisions in a TB are taken either by consensus or by a weighted vote (where a proposition passes if at least 71% of the votes cast are in favour).

The TB approves the output from its work on work item, an ETSI Deliverable. In the case of ETSI Technical Specifications and ETSI Technical Reports, the TB also adopts the deliverable for publication; for the other deliverables adoption takes place after application of the relevant approval Process.

File:ENAP without creation box.gif

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Martinn:

File:EN SRdAP Simplified.gif

2026-06-02T16:19:27Z

Martinn: Martinn uploaded a new version of File:EN SRdAP Simplified.gif

Flowchart representing the process explained above.

File:MAP without WI creation.gif

2026-06-02T15:58:52Z

Martinn: Martinn uploaded a new version of File:MAP without WI creation.gif

Flowchart of the MAP process as explained above.

File:MAP without WI creation box.gif

2026-06-02T15:54:55Z

Martinn:

Flowchart of the MAP process as explained above.

ETSI Standards Making Process Guide

2026-06-02T15:50:13Z

Martinn: /* ETSI Standard and ETSI Guide */

='''ETSI Deliverables'''=
Work in ETSI is done on the basis of ETSI work items, approved by the Technical Body and adopted by the ETSI membership.
A work item results in one deliverable (sometimes more than one), which can be a European Standard or a Technical Specification, an ETSI Guide or a Technical Report.
ETSI has a suite of specifications, standards and reports that fulfil the various needs of the market:

* ETSI EN (European Standard) - adopted by ETSI National Standards Organizations (NSOs) (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI European standardisation deliverables – adopted by ETSI National Standardisation Bodies (NSBs).
* ETSI TS (ETSI Technical Specification) and ETSI TR (ETSI Technical Report) - adopted by the responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI ES (ETSI Standard) and ETSI EG (ETSI Guide) - adopted by ETSI Members (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI SR (ETSI Special Report) - adopted by the ETSI responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI GS (ETSI Group Specification) and GR (ETSI Group Report) - adopted the responsible Industry Specification Group.

:::NOTE: The skeletons of each specification are available [https://portal.etsi.org/Services/editHelp/Standards-development/Drafting/Skeletons here].

This suite of deliverables fulfils the needs for:
* Deliverable intended to meet needs specific to Europe and requiring transposition into national standards - ETSI EN.
* Deliverable intended to meet needs specific to the Europe Economic Area (EEA), required under a Standardisation Request (SReq) from the European Commission (EC)/European Free Trade Association (EFTA) – ETSI EN and European standardisation deliverable.
* Deliverable providing technical requirements or explanatory material or both – ETSI GS.
* Deliverable containing only informative elements – ETSI GR.
* High quality specifications delivered early to the market - ETSI TS.
* High quality standards supported by the whole ETSI global membership - ETSI ES.
* Deliverable containing explanatory material – ETSI TR.
* Information document used for various purposes, including giving public availability to information not produced within a Technical Group – ETSI SR.
* Document elaborated by ETSI partners and adopted by ETSI, to become an ETSI Technical Specification (TS) or an ETSI Technical Report (TR) - Publicly Available Specification (PAS).

:::NOTE: For more information, please read about PASs in our [https://www.etsi.org/about/our-partnerships Partnerships section].

The numbering convention used by ETSI to link related documents at these various "levels" simplifies their market application.

='''Process'''=

[[File:Figure1_SMP.jpeg|center|caption]]

The Standards Making Process (SMP) is the process applied for the Technical Organization's production of standards and deliverables and the Secretariat's involvement in and interaction with the Technical Organization, the ETSI members and the ETSI National Standards Organizations.
The general conditions for the SMP are defined by the ETSI Directives, in particular the Technical Working Procedures. The Secretariat's tasks and activities in SMP are primarily defined in the Quality Management System (QMS) documentation of ETSI Operations (OPS) Division.

==Process overview==
''[process - a structured, measured set of activities designed to produce a specified output]''

The objective of the ETSI Standards Making Process (SMP) is to convert market needs for standardization in the ICT area into ETSI deliverables (specifications, standards, norms, guides, reports) used in the market place.
The input to the process is an existing (as yet known or unknown) market need for standardization. The output is the broad application of the produced deliverables in the market place.
The SMP consists of five main elements, sub-processes, with their own distinct objectives, inputs and outputs. Each sub-process is defined to the level of which operational tasks are performed, and where in the ETSI organization they are performed.
The whole ETSI organization is in one way or the other involved in either operation of the SMP or in direct or indirect support of it. The main technical activities are performed in the Technical Groups of the Technical Organization. The main direct support to those activities is provided by ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions of the ETSI Secretariat.
The operation of the SMP in the Technical Organization is governed by the ETSI Directives, in particular the Technical Working Procedures, and the ETSI Drafting Rules. The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System documentation, notably that of ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions.

==Inception==
''[inception - an act, process, or instance of beginning (as of an institution, organization, or concept)]''

The times when initiatives to standardization were taken only when products and services were already available are since long gone. This is particularly the case for telecommunications where standardization precedes or goes hand in hand with the design and development processes.
The input to this sub-process is "what's going on in the marketplace", with "marketplace" having a broad interpretation, including development in the research and academic circles.
The output is a new standardization area, given to an existing or a new Technical Group. The formal output is the Terms of Reference (ToR) and/or a Project Requirements Definition (PRD) document, approved by the ETSI Board or, in the case of an ETSI Partnership Project with an external organization, approved by the ETSI General Assembly.

==The process itself consists, in broad terms, of:==
*Identifying needs for standardization in the subject areas defined by the ETSI Statutes and Rules of Procedure.
*Defining the suitable organization for such standardization within ETSI.
==There are various actors in this process:==
* Experts in the Technical Bodies, Special Committees and ISGs.
* ETSI Members.
* Supported by OPS Technical Officers and staff from Innovation.

==Conception==
''[conception - the capacity, function, or process of forming ideas or abstractions or of grasping the meaning of symbols representing such ideas or abstractions; an idea or general notion; the originating of something (as an idea or plan) in the mind].''

The creation of a new standardization area or ISG is manifested by the establishment of the new Technical Group or the amendment of the Terms of Reference of the Project Requirements Definition of an existing.
The identification, definition, approval and adoption of work items are the main elements of the conception phase (even if work items may have been envisaged already during the inception process).
The input is identified standardization needs in the area. These work items may either be entirely new, leading to new deliverables, or a new version of an existing deliverable ("maintenance work item").
The output is a work item, adopted by the ETSI Membership for ETSI deliverables created on proposal for Full or Associate members.
A proposal for a work item may come from inside or outside the Technical Group. The Technical Group may approve the work item, if at least four ETSI Members volunteer to support the work (except those in response to a Standardisation Request (WISR)). The adoption is formally done by the ETSI Membership, except those in response to a Standardisation Request (WISR). The existence of new work items is made known via the ETSI Web site and Members who disagree with the item may within a 30-day period oppose its adoption into the ETSI Work Programme.
ETSI may elaborate European Standards and European standardisation deliverables in response to Standardisation Requests to support the European legislation or policies, in accordance with the amended Regulation (EU) No 1025/2012.
As per Article 20.4 of the Rules of procedure, it is the responsibility of the National Standardisation Bodies (NSB) to adopt a new WISR created by the responsible Technical Group in response to a Standardisation Request (SReq).
For full details see clauses 1.6.3 (Adoption of a Work Item) and 1.7 (Decision-making in a Technical Group of the Technical Working Procedures.
==Drafting==
''[drafting - to make a preliminary or tentative version, sketch, or outline (as of a literary composition or other document)].''

A work item in the ETSI Work Programme is intended to lead to one (or more) ETSI deliverable(s).
A Technical Group is free to organize its work in any way it wishes, within the rules of the Technical Working Procedures, including create Working Groups to which the tasks of drafting parts of the Technical Group's work programme are given.
The drafting usually takes place in a small team (Rapporteur group) led by a Rapporteur. The work is largely done by "correspondence", i.e. by exchange of documents via the ETSI DocBox server and LISTSERV email exploder facilities.
When the draft by the Rapporteur group is considered ready, the draft deliverable is handed over to the Working Group (when it exists) for approval. The formal approval for further processing or, in the case of ETSI Technical Specifications or ETSI Technical Reports, approval and adoption can only be done by the Technical Group, either at a meeting or by correspondence.
Some drafting activities for a Technical Group are performed by Specialist Task Forces (STF)/Testing Task Forces (TTF) located at the ETSI Secretariat.
The adaptation of specifications from external bodies (Publicly Available Specifications (PAS)) to the ETSI deliverable structure follows the same rules, but will normally be performed by the PAS provider, as defined in the Guidelines for adoption of Publicly Available Specifications.
==Adoption==
''[adoption - the act or process of adopting someone or something, such as: the act or process of giving official acceptance or approval to something]''

While the drafting process is, in principle, the same for all ETSI deliverables, the process elements of the adoption process depend on the type of deliverable being processed.

==='''ETSI Group Specification, ETSI Group Report, ETSI Special Report, ETSI Technical Specification and ETSI Technical Report''' ===
*'''For ETSI Group Specification (GS), ETSI Group Report (GR), ETSI Special Report (SR), ETSI Technical Specification (TS) and ETSI Technical Report (TR) elaborated on proposal from Full and Associate members:'''
:The Technical Group draft approval and adoption take place at the same time (one combined decision).
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:PUB .gif|center|500x500px|Flowchart of the publication process as explained above.]]

:For full details see clauses 2.2.4 (TS and TR approval procedures), 2.2.6 (SR approval procedure) and 2.2.7 (GS and GR approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

*'''For ETSI Technical Specifications (TS), ETSI Special Report (SR) and ETSI Technical Reports (TR) elaborated in response to a Standardisation Request (SReq), also called European standardisation deliverables:'''
:They shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in clause 2.2.2.1.1 of the ETSI Technical Working Procedures contained in the ETSI Directives.
:After the Technical Group draft endorsement, the NSBs shall perform a combined Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) through the Web browser interface (e-Approval application), over a period of 90 calendar days. If this vote is successful, and if no substantial comments are received as a result of this consultation, the European standardisation deliverable is published.
:The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:PUB SRdAP.gif|center|600x600px]]

==='''ETSI Standard and ETSI Guide'''===
After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) '''elaborated on proposal from Full and Associate members''' is made available to the ETSI Membership (Full and Associate members) for voting in accordance with the Membership Approval Procedure (MAP) defined in clause 2.2.3 (ES – EG approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

Voting is done via a Web browser interface (e-Approval application). The voting period is 60 calendar days (in compliance with World Trade Organization timing requirement).
The deliverable is adopted if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:MAP without WI creation.gif|center|600x600px]]

After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) '''elaborated in response to a Standardisation Request (SReq)''' is made available to the ETSI Membership (Full and Associate members) for endorsement by ETSI Membership Approval Process (MAP) defined in in clause 2.2.3 Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]. Voting is done via the Web browser interface (e-Approval application).
The consultation and voting period is 60 calendar days (in compliance with World Trade Organization timing requirement). The deliverable is endorsed if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).

After the Technical Group draft endorsement, the NSBs shall perform in a combined Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) through the Web browser interface (e-Approval application), over a period of 90 calendar days. If the vote is successful, and if no comments are received as a result of this consultation, the European standardisation deliverable is published.

The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:MAP SRdAP without WI creation.gif|center|660x660px]]

==='''ETSI European Standard (EN)'''===

European Standards (ETSI EN) elaborated on proposal from Full and Associate members, shall be adopted by application of the European Standard Approval Process (ENAP) specified in clause 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].
After Technical Group draft approval, the draft ETSI EN is made available to the by the eligible members of the National Standards Organizations Group (NSOG) as per Article 13.2.1 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] for adoption.

The NSOs shall perform in a combined Public Enquiry (PE) and a Weighted National Voting procedure (see Article 13.4 and 13.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), through the Web browser interface (e-Approval application), over a period of 90 calendar days.
Without any technical comment and after successful Vote (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure), the draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days.

In the event that technical comments have been submitted, the result of the Weighted National Voting procedure shall be ignored, and the comments shall be discussed by the responsible Technical Group during the planned resolution meeting, within a period of 30 days. If significant changes have been made, the TG Chair may decide that the revised draft shall be submitted to another Enquiry + Vote procedure, otherwise it may be presented for direct use of a Weighted National Voting procedure (60 calendar days) of the ENAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:EN ENAP Simplied.gif|thumb|900x900px|Flowchart representing the process explained above.|center]]

European Standards (ETSI EN) '''elaborated in response to a Standardisation Request (SReq)''', shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in Article 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]

After Technical Group draft approval, the draft ETSI EN is made available to the NSBs (National Standardisation Bodies) for adoption.

The NSBs shall perform a combine Public Enquiry (PE) and a Weighted National Voting procedure (see Articles 21.4 and 21.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), through the Web browser interface (e-Approval application), over a period of 90 calendar days.

The deliverable is adopted if no technical comments have been submitted, at least 71 % of the weighted NSBs’ votes cast are in favour, and at least a quorum of fifty percent (50%) participation of NSBs is reached (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure). The draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days following the Vote.

If technical comments are received, the Technical Group Chair shall, within a period of 30 days, organize the resolution of the comments received, the preparation of a revised draft, approval of the revised draft at TG level, and submission of the revised draft and resolution report to the ETSI Secretariat. If significant changes have been made, the TB Chair may decide that the revised draft shall be submitted to another Approval Process otherwise it may be presented for direct use of the voting step (60 days) of the SRdAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:EN SRdAP Simplified.gif|thumb|900x900px|Flowchart representing the process explained above.|center]]

In order to make the results of the work of the Technical Group available to the market at an early stage, some of the above processes may be combined in such a way that two deliverables with identical content are processed/published in parallel.

For example, if the intention is to publish the draft as an ETSI EN, but only after application of the EN Approval Procedure (ENAP) or Standardisation Request deliverables Approval Process (SRdAP), the editing of the ETSI EN (sub-process Editing prior to Public Enquiry) also covers the Publication of an ETSI TS with identical contents.

Parallel ETSI ES and ETSI TS processing is also possible, but the time gain in this case is less pronounced.

:::NOTE: Detailed rules for the approval procedures described above may be found in the Technical Working Procedures (TWP).

='''Promotion'''=
''[promotion - the act of setting up or furthering a business enterprise; active furthering of sale of merchandise through advertising or other publicity]''

The promotion activities address three main objectives to attract new:
* standardization areas
* work items
* active members
in three main time frames:
* prior to start of standardization work (inception and conception)
* during standardization work (drafting and adoption)
* after publication

='''Process management'''=

''[management - the conducting or supervising of something (as business), esp. the executive function of planning, organizing, co-ordinating, directing, controlling, and supervising any industrial or business project or activity with responsibility for results]''

The operations of ETSI and its bodies are governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] (containing ETSI Statutes, ETSI Rules of Procedure, ETSI Board Working Procedures, Powers and Functions of the Board, Terms of Reference of the Operational Co-ordination Group, and ETSI Technical Working Procedures).
The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System.

='''Process performance'''=

''[performance - the capacity to achieve a desired result]''

==The main performance characteristics of interest for the Standards Making Process are:==
* timeliness
* deliverable quality
* cost
* production

==Timeliness addresses mainly two time-to-market aspects:==

* just-in-time availability, availability of the Technical Body approved deliverable in the optimal moment, not too early, not too late.
* adoption delay, the time it takes to run the deliverable through the approval process.

The first aspect is difficult to quantify, except when it's too late, and thus difficult to improve.

The second is within ETSI a matter for continuous follow-up (and improvement). Requirements are given by the Technical Working Procedures, complemented by annually reviewed objectives for the process elements operated by OPS.

Deliverable quality is a many-faceted concept, ranging from absence of spelling and document layout mistakes to acceptance as a useful standard in the marketplace.
Cost is also difficult to estimate. It is estimated that the total cost for the ETSI standardization activities is of the order of 10 times the budget for the ETSI Secretariat.
Process costs are only followed on the level of OPS activities in relation to the Technical Organization.

Production, i.e. the process output at three stages in the Adoption process, viz. Publication, Editing prior to Member Voting and Public Enquiry, and Editing prior to Voting (ENAP) is continuously recorded in terms of number of deliverables and size of deliverables (number of pages when the corresponding files are printed).

Monthly statistics for production (per process stage as indicated above, Technical Body and type of deliverable), adoption delays (moving averages for process cycle (lead) times) for the various types of deliverables, and prediction of the production for the next twelve months is made available to the ETSI membership.

==Monitoring of the conception, drafting and adoption sub-processes address for the Technical Bodies==

* composition of the work programme
* production of deliverables (number of deliverables and their size)
* activity level
* delays
* cost elements

==Process reengineering==

''[reengineering - the fundamental rethinking and radical redesign of processes to achieve dramatic improvements in critical measures of performance]''

Reengineering of the processes are either part of a continuous improvement programme (which addresses both changes to the formal procedures as described by the Technical Working Procedures and changes to internal OPS working procedures) or change actions that take place (in OPS Division or in the Technical Organization) when new information tools and technologies are mature for implementation.

='''Working methods'''=

The work in the Standards Making Process is governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives], which consists of:

* ETSI Statutes
* ETSI Rules of Procedure
* ETSI Board Powers and Functions, and Working Procedures
* ETSI Technical Working Procedures
* ETSI Drafting rules
* The terms of reference for the operational co-ordination group (OCG) between the Technical Body Chairmen and the Secretariat.

The Chair of a Technical Body (TB), nominated by the TB and appointed by the Board, is responsible for the overall management of the TB, its working groups and its work programme.

Representatives of full and associate members can participate in the work of a TB and its working groups. Representatives of non-members may participate on an "exceptional and temporary" basis, if the TB Chair agrees. Working documents are usually available only to members of ETSI (while the resulting TB approved output is available in the public domain, for free of charge [https://www.etsi.org/standards-search#Pre-defined%20Collections download].

Each TB establishes and maintains a work programme, consisting of Work items. The various TB work programmes together constitute the [https://portal.etsi.org/webapp/WorkProgram/Expert/QueryForm.asp ETSI Work Programme]. The responsibility for a Work item is usually given to small group of experts, chaired by a Rapporteur.

A work item is approved by the TB and then formally adopted by the whole membership (via a web based procedure).

Most of the technical work in such Rapporteur groups, in working groups and in the TB as a whole is done via electronic means, email, email exploders, and the ETSI server (ftp or http). TBs and working groups also arrange physical meetings (with a frequency of 2 - 6 meetings per year). Such meetings take place either at the ETSI Secretariat meeting facilities in Sophia Antipolis or are hosted by ETSI members, in the majority of cases in continental Europe.

Decisions in a TB are taken either by consensus or by a weighted vote (where a proposition passes if at least 71% of the votes cast are in favour).

The TB approves the output from its work on work item, an ETSI Deliverable. In the case of ETSI Technical Specifications and ETSI Technical Reports, the TB also adopts the deliverable for publication; for the other deliverables adoption takes place after application of the relevant approval Process.

File:MAP without WI creation.gif

2026-06-02T15:49:53Z

Martinn:

Flowchart of the MAP process as explained above.

ETSI Standards Making Process Guide

2026-06-02T15:46:49Z

Martinn: /* ETSI Group Specification, ETSI Group Report, ETSI Special Report, ETSI Technical Specification and ETSI Technical Report */

='''ETSI Deliverables'''=
Work in ETSI is done on the basis of ETSI work items, approved by the Technical Body and adopted by the ETSI membership.
A work item results in one deliverable (sometimes more than one), which can be a European Standard or a Technical Specification, an ETSI Guide or a Technical Report.
ETSI has a suite of specifications, standards and reports that fulfil the various needs of the market:

* ETSI EN (European Standard) - adopted by ETSI National Standards Organizations (NSOs) (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI European standardisation deliverables – adopted by ETSI National Standardisation Bodies (NSBs).
* ETSI TS (ETSI Technical Specification) and ETSI TR (ETSI Technical Report) - adopted by the responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI ES (ETSI Standard) and ETSI EG (ETSI Guide) - adopted by ETSI Members (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI SR (ETSI Special Report) - adopted by the ETSI responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI GS (ETSI Group Specification) and GR (ETSI Group Report) - adopted the responsible Industry Specification Group.

:::NOTE: The skeletons of each specification are available [https://portal.etsi.org/Services/editHelp/Standards-development/Drafting/Skeletons here].

This suite of deliverables fulfils the needs for:
* Deliverable intended to meet needs specific to Europe and requiring transposition into national standards - ETSI EN.
* Deliverable intended to meet needs specific to the Europe Economic Area (EEA), required under a Standardisation Request (SReq) from the European Commission (EC)/European Free Trade Association (EFTA) – ETSI EN and European standardisation deliverable.
* Deliverable providing technical requirements or explanatory material or both – ETSI GS.
* Deliverable containing only informative elements – ETSI GR.
* High quality specifications delivered early to the market - ETSI TS.
* High quality standards supported by the whole ETSI global membership - ETSI ES.
* Deliverable containing explanatory material – ETSI TR.
* Information document used for various purposes, including giving public availability to information not produced within a Technical Group – ETSI SR.
* Document elaborated by ETSI partners and adopted by ETSI, to become an ETSI Technical Specification (TS) or an ETSI Technical Report (TR) - Publicly Available Specification (PAS).

:::NOTE: For more information, please read about PASs in our [https://www.etsi.org/about/our-partnerships Partnerships section].

The numbering convention used by ETSI to link related documents at these various "levels" simplifies their market application.

='''Process'''=

[[File:Figure1_SMP.jpeg|center|caption]]

The Standards Making Process (SMP) is the process applied for the Technical Organization's production of standards and deliverables and the Secretariat's involvement in and interaction with the Technical Organization, the ETSI members and the ETSI National Standards Organizations.
The general conditions for the SMP are defined by the ETSI Directives, in particular the Technical Working Procedures. The Secretariat's tasks and activities in SMP are primarily defined in the Quality Management System (QMS) documentation of ETSI Operations (OPS) Division.

==Process overview==
''[process - a structured, measured set of activities designed to produce a specified output]''

The objective of the ETSI Standards Making Process (SMP) is to convert market needs for standardization in the ICT area into ETSI deliverables (specifications, standards, norms, guides, reports) used in the market place.
The input to the process is an existing (as yet known or unknown) market need for standardization. The output is the broad application of the produced deliverables in the market place.
The SMP consists of five main elements, sub-processes, with their own distinct objectives, inputs and outputs. Each sub-process is defined to the level of which operational tasks are performed, and where in the ETSI organization they are performed.
The whole ETSI organization is in one way or the other involved in either operation of the SMP or in direct or indirect support of it. The main technical activities are performed in the Technical Groups of the Technical Organization. The main direct support to those activities is provided by ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions of the ETSI Secretariat.
The operation of the SMP in the Technical Organization is governed by the ETSI Directives, in particular the Technical Working Procedures, and the ETSI Drafting Rules. The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System documentation, notably that of ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions.

==Inception==
''[inception - an act, process, or instance of beginning (as of an institution, organization, or concept)]''

The times when initiatives to standardization were taken only when products and services were already available are since long gone. This is particularly the case for telecommunications where standardization precedes or goes hand in hand with the design and development processes.
The input to this sub-process is "what's going on in the marketplace", with "marketplace" having a broad interpretation, including development in the research and academic circles.
The output is a new standardization area, given to an existing or a new Technical Group. The formal output is the Terms of Reference (ToR) and/or a Project Requirements Definition (PRD) document, approved by the ETSI Board or, in the case of an ETSI Partnership Project with an external organization, approved by the ETSI General Assembly.

==The process itself consists, in broad terms, of:==
*Identifying needs for standardization in the subject areas defined by the ETSI Statutes and Rules of Procedure.
*Defining the suitable organization for such standardization within ETSI.
==There are various actors in this process:==
* Experts in the Technical Bodies, Special Committees and ISGs.
* ETSI Members.
* Supported by OPS Technical Officers and staff from Innovation.

==Conception==
''[conception - the capacity, function, or process of forming ideas or abstractions or of grasping the meaning of symbols representing such ideas or abstractions; an idea or general notion; the originating of something (as an idea or plan) in the mind].''

The creation of a new standardization area or ISG is manifested by the establishment of the new Technical Group or the amendment of the Terms of Reference of the Project Requirements Definition of an existing.
The identification, definition, approval and adoption of work items are the main elements of the conception phase (even if work items may have been envisaged already during the inception process).
The input is identified standardization needs in the area. These work items may either be entirely new, leading to new deliverables, or a new version of an existing deliverable ("maintenance work item").
The output is a work item, adopted by the ETSI Membership for ETSI deliverables created on proposal for Full or Associate members.
A proposal for a work item may come from inside or outside the Technical Group. The Technical Group may approve the work item, if at least four ETSI Members volunteer to support the work (except those in response to a Standardisation Request (WISR)). The adoption is formally done by the ETSI Membership, except those in response to a Standardisation Request (WISR). The existence of new work items is made known via the ETSI Web site and Members who disagree with the item may within a 30-day period oppose its adoption into the ETSI Work Programme.
ETSI may elaborate European Standards and European standardisation deliverables in response to Standardisation Requests to support the European legislation or policies, in accordance with the amended Regulation (EU) No 1025/2012.
As per Article 20.4 of the Rules of procedure, it is the responsibility of the National Standardisation Bodies (NSB) to adopt a new WISR created by the responsible Technical Group in response to a Standardisation Request (SReq).
For full details see clauses 1.6.3 (Adoption of a Work Item) and 1.7 (Decision-making in a Technical Group of the Technical Working Procedures.
==Drafting==
''[drafting - to make a preliminary or tentative version, sketch, or outline (as of a literary composition or other document)].''

A work item in the ETSI Work Programme is intended to lead to one (or more) ETSI deliverable(s).
A Technical Group is free to organize its work in any way it wishes, within the rules of the Technical Working Procedures, including create Working Groups to which the tasks of drafting parts of the Technical Group's work programme are given.
The drafting usually takes place in a small team (Rapporteur group) led by a Rapporteur. The work is largely done by "correspondence", i.e. by exchange of documents via the ETSI DocBox server and LISTSERV email exploder facilities.
When the draft by the Rapporteur group is considered ready, the draft deliverable is handed over to the Working Group (when it exists) for approval. The formal approval for further processing or, in the case of ETSI Technical Specifications or ETSI Technical Reports, approval and adoption can only be done by the Technical Group, either at a meeting or by correspondence.
Some drafting activities for a Technical Group are performed by Specialist Task Forces (STF)/Testing Task Forces (TTF) located at the ETSI Secretariat.
The adaptation of specifications from external bodies (Publicly Available Specifications (PAS)) to the ETSI deliverable structure follows the same rules, but will normally be performed by the PAS provider, as defined in the Guidelines for adoption of Publicly Available Specifications.
==Adoption==
''[adoption - the act or process of adopting someone or something, such as: the act or process of giving official acceptance or approval to something]''

While the drafting process is, in principle, the same for all ETSI deliverables, the process elements of the adoption process depend on the type of deliverable being processed.

==='''ETSI Group Specification, ETSI Group Report, ETSI Special Report, ETSI Technical Specification and ETSI Technical Report''' ===
*'''For ETSI Group Specification (GS), ETSI Group Report (GR), ETSI Special Report (SR), ETSI Technical Specification (TS) and ETSI Technical Report (TR) elaborated on proposal from Full and Associate members:'''
:The Technical Group draft approval and adoption take place at the same time (one combined decision).
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:PUB .gif|center|500x500px|Flowchart of the publication process as explained above.]]

:For full details see clauses 2.2.4 (TS and TR approval procedures), 2.2.6 (SR approval procedure) and 2.2.7 (GS and GR approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

*'''For ETSI Technical Specifications (TS), ETSI Special Report (SR) and ETSI Technical Reports (TR) elaborated in response to a Standardisation Request (SReq), also called European standardisation deliverables:'''
:They shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in clause 2.2.2.1.1 of the ETSI Technical Working Procedures contained in the ETSI Directives.
:After the Technical Group draft endorsement, the NSBs shall perform a combined Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) through the Web browser interface (e-Approval application), over a period of 90 calendar days. If this vote is successful, and if no substantial comments are received as a result of this consultation, the European standardisation deliverable is published.
:The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:PUB SRdAP.gif|center|600x600px]]

==='''ETSI Standard and ETSI Guide'''===
After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) '''elaborated on proposal from Full and Associate members''' is made available to the ETSI Membership (Full and Associate members) for voting in accordance with the Membership Approval Procedure (MAP) defined in clause 2.2.3 (ES – EG approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

Voting is done via a Web browser interface (e-Approval application). The voting period is 60 calendar days (in compliance with World Trade Organization timing requirement).
The deliverable is adopted if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:Figure4_SMP.jpeg|center]]

After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) '''elaborated in response to a Standardisation Request (SReq)''' is made available to the ETSI Membership (Full and Associate members) for endorsement by ETSI Membership Approval Process (MAP) defined in in clause 2.2.3 Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]. Voting is done via the Web browser interface (e-Approval application).
The consultation and voting period is 60 calendar days (in compliance with World Trade Organization timing requirement). The deliverable is endorsed if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).

After the Technical Group draft endorsement, the NSBs shall perform in a combined Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) through the Web browser interface (e-Approval application), over a period of 90 calendar days. If the vote is successful, and if no comments are received as a result of this consultation, the European standardisation deliverable is published.

The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:MAP SRdAP without WI creation.gif|center|660x660px]]

==='''ETSI European Standard (EN)'''===

European Standards (ETSI EN) elaborated on proposal from Full and Associate members, shall be adopted by application of the European Standard Approval Process (ENAP) specified in clause 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].
After Technical Group draft approval, the draft ETSI EN is made available to the by the eligible members of the National Standards Organizations Group (NSOG) as per Article 13.2.1 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] for adoption.

The NSOs shall perform in a combined Public Enquiry (PE) and a Weighted National Voting procedure (see Article 13.4 and 13.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), through the Web browser interface (e-Approval application), over a period of 90 calendar days.
Without any technical comment and after successful Vote (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure), the draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days.

In the event that technical comments have been submitted, the result of the Weighted National Voting procedure shall be ignored, and the comments shall be discussed by the responsible Technical Group during the planned resolution meeting, within a period of 30 days. If significant changes have been made, the TG Chair may decide that the revised draft shall be submitted to another Enquiry + Vote procedure, otherwise it may be presented for direct use of a Weighted National Voting procedure (60 calendar days) of the ENAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:EN ENAP Simplied.gif|thumb|900x900px|Flowchart representing the process explained above.|center]]

European Standards (ETSI EN) '''elaborated in response to a Standardisation Request (SReq)''', shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in Article 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]

After Technical Group draft approval, the draft ETSI EN is made available to the NSBs (National Standardisation Bodies) for adoption.

The NSBs shall perform a combine Public Enquiry (PE) and a Weighted National Voting procedure (see Articles 21.4 and 21.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), through the Web browser interface (e-Approval application), over a period of 90 calendar days.

The deliverable is adopted if no technical comments have been submitted, at least 71 % of the weighted NSBs’ votes cast are in favour, and at least a quorum of fifty percent (50%) participation of NSBs is reached (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure). The draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days following the Vote.

If technical comments are received, the Technical Group Chair shall, within a period of 30 days, organize the resolution of the comments received, the preparation of a revised draft, approval of the revised draft at TG level, and submission of the revised draft and resolution report to the ETSI Secretariat. If significant changes have been made, the TB Chair may decide that the revised draft shall be submitted to another Approval Process otherwise it may be presented for direct use of the voting step (60 days) of the SRdAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:EN SRdAP Simplified.gif|thumb|900x900px|Flowchart representing the process explained above.|center]]

In order to make the results of the work of the Technical Group available to the market at an early stage, some of the above processes may be combined in such a way that two deliverables with identical content are processed/published in parallel.

For example, if the intention is to publish the draft as an ETSI EN, but only after application of the EN Approval Procedure (ENAP) or Standardisation Request deliverables Approval Process (SRdAP), the editing of the ETSI EN (sub-process Editing prior to Public Enquiry) also covers the Publication of an ETSI TS with identical contents.

Parallel ETSI ES and ETSI TS processing is also possible, but the time gain in this case is less pronounced.

:::NOTE: Detailed rules for the approval procedures described above may be found in the Technical Working Procedures (TWP).

='''Promotion'''=
''[promotion - the act of setting up or furthering a business enterprise; active furthering of sale of merchandise through advertising or other publicity]''

The promotion activities address three main objectives to attract new:
* standardization areas
* work items
* active members
in three main time frames:
* prior to start of standardization work (inception and conception)
* during standardization work (drafting and adoption)
* after publication

='''Process management'''=

''[management - the conducting or supervising of something (as business), esp. the executive function of planning, organizing, co-ordinating, directing, controlling, and supervising any industrial or business project or activity with responsibility for results]''

The operations of ETSI and its bodies are governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] (containing ETSI Statutes, ETSI Rules of Procedure, ETSI Board Working Procedures, Powers and Functions of the Board, Terms of Reference of the Operational Co-ordination Group, and ETSI Technical Working Procedures).
The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System.

='''Process performance'''=

''[performance - the capacity to achieve a desired result]''

==The main performance characteristics of interest for the Standards Making Process are:==
* timeliness
* deliverable quality
* cost
* production

==Timeliness addresses mainly two time-to-market aspects:==

* just-in-time availability, availability of the Technical Body approved deliverable in the optimal moment, not too early, not too late.
* adoption delay, the time it takes to run the deliverable through the approval process.

The first aspect is difficult to quantify, except when it's too late, and thus difficult to improve.

The second is within ETSI a matter for continuous follow-up (and improvement). Requirements are given by the Technical Working Procedures, complemented by annually reviewed objectives for the process elements operated by OPS.

Deliverable quality is a many-faceted concept, ranging from absence of spelling and document layout mistakes to acceptance as a useful standard in the marketplace.
Cost is also difficult to estimate. It is estimated that the total cost for the ETSI standardization activities is of the order of 10 times the budget for the ETSI Secretariat.
Process costs are only followed on the level of OPS activities in relation to the Technical Organization.

Production, i.e. the process output at three stages in the Adoption process, viz. Publication, Editing prior to Member Voting and Public Enquiry, and Editing prior to Voting (ENAP) is continuously recorded in terms of number of deliverables and size of deliverables (number of pages when the corresponding files are printed).

Monthly statistics for production (per process stage as indicated above, Technical Body and type of deliverable), adoption delays (moving averages for process cycle (lead) times) for the various types of deliverables, and prediction of the production for the next twelve months is made available to the ETSI membership.

==Monitoring of the conception, drafting and adoption sub-processes address for the Technical Bodies==

* composition of the work programme
* production of deliverables (number of deliverables and their size)
* activity level
* delays
* cost elements

==Process reengineering==

''[reengineering - the fundamental rethinking and radical redesign of processes to achieve dramatic improvements in critical measures of performance]''

Reengineering of the processes are either part of a continuous improvement programme (which addresses both changes to the formal procedures as described by the Technical Working Procedures and changes to internal OPS working procedures) or change actions that take place (in OPS Division or in the Technical Organization) when new information tools and technologies are mature for implementation.

='''Working methods'''=

The work in the Standards Making Process is governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives], which consists of:

* ETSI Statutes
* ETSI Rules of Procedure
* ETSI Board Powers and Functions, and Working Procedures
* ETSI Technical Working Procedures
* ETSI Drafting rules
* The terms of reference for the operational co-ordination group (OCG) between the Technical Body Chairmen and the Secretariat.

The Chair of a Technical Body (TB), nominated by the TB and appointed by the Board, is responsible for the overall management of the TB, its working groups and its work programme.

Representatives of full and associate members can participate in the work of a TB and its working groups. Representatives of non-members may participate on an "exceptional and temporary" basis, if the TB Chair agrees. Working documents are usually available only to members of ETSI (while the resulting TB approved output is available in the public domain, for free of charge [https://www.etsi.org/standards-search#Pre-defined%20Collections download].

Each TB establishes and maintains a work programme, consisting of Work items. The various TB work programmes together constitute the [https://portal.etsi.org/webapp/WorkProgram/Expert/QueryForm.asp ETSI Work Programme]. The responsibility for a Work item is usually given to small group of experts, chaired by a Rapporteur.

A work item is approved by the TB and then formally adopted by the whole membership (via a web based procedure).

Most of the technical work in such Rapporteur groups, in working groups and in the TB as a whole is done via electronic means, email, email exploders, and the ETSI server (ftp or http). TBs and working groups also arrange physical meetings (with a frequency of 2 - 6 meetings per year). Such meetings take place either at the ETSI Secretariat meeting facilities in Sophia Antipolis or are hosted by ETSI members, in the majority of cases in continental Europe.

Decisions in a TB are taken either by consensus or by a weighted vote (where a proposition passes if at least 71% of the votes cast are in favour).

The TB approves the output from its work on work item, an ETSI Deliverable. In the case of ETSI Technical Specifications and ETSI Technical Reports, the TB also adopts the deliverable for publication; for the other deliverables adoption takes place after application of the relevant approval Process.

File:MAP SRdAP without WI creation.gif

2026-06-02T15:45:46Z

Martinn:

Flowchart of the Membership Approval under SReq process as explained above.

File:PUB SRdAP.gif

2026-06-02T15:24:29Z

Martinn:

Flowchart of the publication process when the WI is under SReq as explained above.

ETSI Standards Making Process Guide

2026-06-02T15:23:20Z

Martinn: /* ETSI Group Specification, ETSI Group Report, ETSI Special Report, ETSI Technical Specification and ETSI Technical Report */

='''ETSI Deliverables'''=
Work in ETSI is done on the basis of ETSI work items, approved by the Technical Body and adopted by the ETSI membership.
A work item results in one deliverable (sometimes more than one), which can be a European Standard or a Technical Specification, an ETSI Guide or a Technical Report.
ETSI has a suite of specifications, standards and reports that fulfil the various needs of the market:

* ETSI EN (European Standard) - adopted by ETSI National Standards Organizations (NSOs) (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI European standardisation deliverables – adopted by ETSI National Standardisation Bodies (NSBs).
* ETSI TS (ETSI Technical Specification) and ETSI TR (ETSI Technical Report) - adopted by the responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI ES (ETSI Standard) and ETSI EG (ETSI Guide) - adopted by ETSI Members (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI SR (ETSI Special Report) - adopted by the ETSI responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI GS (ETSI Group Specification) and GR (ETSI Group Report) - adopted the responsible Industry Specification Group.

:::NOTE: The skeletons of each specification are available [https://portal.etsi.org/Services/editHelp/Standards-development/Drafting/Skeletons here].

This suite of deliverables fulfils the needs for:
* Deliverable intended to meet needs specific to Europe and requiring transposition into national standards - ETSI EN.
* Deliverable intended to meet needs specific to the Europe Economic Area (EEA), required under a Standardisation Request (SReq) from the European Commission (EC)/European Free Trade Association (EFTA) – ETSI EN and European standardisation deliverable.
* Deliverable providing technical requirements or explanatory material or both – ETSI GS.
* Deliverable containing only informative elements – ETSI GR.
* High quality specifications delivered early to the market - ETSI TS.
* High quality standards supported by the whole ETSI global membership - ETSI ES.
* Deliverable containing explanatory material – ETSI TR.
* Information document used for various purposes, including giving public availability to information not produced within a Technical Group – ETSI SR.
* Document elaborated by ETSI partners and adopted by ETSI, to become an ETSI Technical Specification (TS) or an ETSI Technical Report (TR) - Publicly Available Specification (PAS).

:::NOTE: For more information, please read about PASs in our [https://www.etsi.org/about/our-partnerships Partnerships section].

The numbering convention used by ETSI to link related documents at these various "levels" simplifies their market application.

='''Process'''=

[[File:Figure1_SMP.jpeg|center|caption]]

The Standards Making Process (SMP) is the process applied for the Technical Organization's production of standards and deliverables and the Secretariat's involvement in and interaction with the Technical Organization, the ETSI members and the ETSI National Standards Organizations.
The general conditions for the SMP are defined by the ETSI Directives, in particular the Technical Working Procedures. The Secretariat's tasks and activities in SMP are primarily defined in the Quality Management System (QMS) documentation of ETSI Operations (OPS) Division.

==Process overview==
''[process - a structured, measured set of activities designed to produce a specified output]''

The objective of the ETSI Standards Making Process (SMP) is to convert market needs for standardization in the ICT area into ETSI deliverables (specifications, standards, norms, guides, reports) used in the market place.
The input to the process is an existing (as yet known or unknown) market need for standardization. The output is the broad application of the produced deliverables in the market place.
The SMP consists of five main elements, sub-processes, with their own distinct objectives, inputs and outputs. Each sub-process is defined to the level of which operational tasks are performed, and where in the ETSI organization they are performed.
The whole ETSI organization is in one way or the other involved in either operation of the SMP or in direct or indirect support of it. The main technical activities are performed in the Technical Groups of the Technical Organization. The main direct support to those activities is provided by ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions of the ETSI Secretariat.
The operation of the SMP in the Technical Organization is governed by the ETSI Directives, in particular the Technical Working Procedures, and the ETSI Drafting Rules. The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System documentation, notably that of ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions.

==Inception==
''[inception - an act, process, or instance of beginning (as of an institution, organization, or concept)]''

The times when initiatives to standardization were taken only when products and services were already available are since long gone. This is particularly the case for telecommunications where standardization precedes or goes hand in hand with the design and development processes.
The input to this sub-process is "what's going on in the marketplace", with "marketplace" having a broad interpretation, including development in the research and academic circles.
The output is a new standardization area, given to an existing or a new Technical Group. The formal output is the Terms of Reference (ToR) and/or a Project Requirements Definition (PRD) document, approved by the ETSI Board or, in the case of an ETSI Partnership Project with an external organization, approved by the ETSI General Assembly.

==The process itself consists, in broad terms, of:==
*Identifying needs for standardization in the subject areas defined by the ETSI Statutes and Rules of Procedure.
*Defining the suitable organization for such standardization within ETSI.
==There are various actors in this process:==
* Experts in the Technical Bodies, Special Committees and ISGs.
* ETSI Members.
* Supported by OPS Technical Officers and staff from Innovation.

==Conception==
''[conception - the capacity, function, or process of forming ideas or abstractions or of grasping the meaning of symbols representing such ideas or abstractions; an idea or general notion; the originating of something (as an idea or plan) in the mind].''

The creation of a new standardization area or ISG is manifested by the establishment of the new Technical Group or the amendment of the Terms of Reference of the Project Requirements Definition of an existing.
The identification, definition, approval and adoption of work items are the main elements of the conception phase (even if work items may have been envisaged already during the inception process).
The input is identified standardization needs in the area. These work items may either be entirely new, leading to new deliverables, or a new version of an existing deliverable ("maintenance work item").
The output is a work item, adopted by the ETSI Membership for ETSI deliverables created on proposal for Full or Associate members.
A proposal for a work item may come from inside or outside the Technical Group. The Technical Group may approve the work item, if at least four ETSI Members volunteer to support the work (except those in response to a Standardisation Request (WISR)). The adoption is formally done by the ETSI Membership, except those in response to a Standardisation Request (WISR). The existence of new work items is made known via the ETSI Web site and Members who disagree with the item may within a 30-day period oppose its adoption into the ETSI Work Programme.
ETSI may elaborate European Standards and European standardisation deliverables in response to Standardisation Requests to support the European legislation or policies, in accordance with the amended Regulation (EU) No 1025/2012.
As per Article 20.4 of the Rules of procedure, it is the responsibility of the National Standardisation Bodies (NSB) to adopt a new WISR created by the responsible Technical Group in response to a Standardisation Request (SReq).
For full details see clauses 1.6.3 (Adoption of a Work Item) and 1.7 (Decision-making in a Technical Group of the Technical Working Procedures.
==Drafting==
''[drafting - to make a preliminary or tentative version, sketch, or outline (as of a literary composition or other document)].''

A work item in the ETSI Work Programme is intended to lead to one (or more) ETSI deliverable(s).
A Technical Group is free to organize its work in any way it wishes, within the rules of the Technical Working Procedures, including create Working Groups to which the tasks of drafting parts of the Technical Group's work programme are given.
The drafting usually takes place in a small team (Rapporteur group) led by a Rapporteur. The work is largely done by "correspondence", i.e. by exchange of documents via the ETSI DocBox server and LISTSERV email exploder facilities.
When the draft by the Rapporteur group is considered ready, the draft deliverable is handed over to the Working Group (when it exists) for approval. The formal approval for further processing or, in the case of ETSI Technical Specifications or ETSI Technical Reports, approval and adoption can only be done by the Technical Group, either at a meeting or by correspondence.
Some drafting activities for a Technical Group are performed by Specialist Task Forces (STF)/Testing Task Forces (TTF) located at the ETSI Secretariat.
The adaptation of specifications from external bodies (Publicly Available Specifications (PAS)) to the ETSI deliverable structure follows the same rules, but will normally be performed by the PAS provider, as defined in the Guidelines for adoption of Publicly Available Specifications.
==Adoption==
''[adoption - the act or process of adopting someone or something, such as: the act or process of giving official acceptance or approval to something]''

While the drafting process is, in principle, the same for all ETSI deliverables, the process elements of the adoption process depend on the type of deliverable being processed.

==='''ETSI Group Specification, ETSI Group Report, ETSI Special Report, ETSI Technical Specification and ETSI Technical Report''' ===
*'''For ETSI Group Specification (GS), ETSI Group Report (GR), ETSI Special Report (SR), ETSI Technical Specification (TS) and ETSI Technical Report (TR) elaborated on proposal from Full and Associate members:'''
:The Technical Group draft approval and adoption take place at the same time (one combined decision).
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:PUB .gif|center|600x600px|Flowchart of the publication process as explained above.]]

:For full details see clauses 2.2.4 (TS and TR approval procedures), 2.2.6 (SR approval procedure) and 2.2.7 (GS and GR approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

*'''For ETSI Technical Specifications (TS), ETSI Special Report (SR) and ETSI Technical Reports (TR) elaborated in response to a Standardisation Request (SReq), also called European standardisation deliverables:'''
:They shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in clause 2.2.2.1.1 of the ETSI Technical Working Procedures contained in the ETSI Directives.
:After the Technical Group draft endorsement, the NSBs shall perform a combined Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) through the Web browser interface (e-Approval application), over a period of 90 calendar days. If this vote is successful, and if no substantial comments are received as a result of this consultation, the European standardisation deliverable is published.
:The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:Figure3_SMP.jpeg|center]]

==='''ETSI Standard and ETSI Guide'''===
After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) elaborated on proposal from Full and Associate members is made available to the ETSI Membership (Full and Associate members) for voting in accordance with the Membership Approval Procedure (MAP) defined in clause 2.2.3 (ES – EG approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

Voting is done via a Web browser interface (e-Approval application). The voting period is 60 calendar days (in compliance with World Trade Organization timing requirement).
The deliverable is adopted if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:Figure4_SMP.jpeg|center]]

After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) '''elaborated in response to a Standardisation Request (SReq)''' is made available to the ETSI Membership (Full and Associate members) for endorsement by ETSI Membership Approval Process (MAP) defined in in clause 2.2.3 Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]. Voting is done via the Web browser interface (e-Approval application).
The consultation and voting period is 60 calendar days (in compliance with World Trade Organization timing requirement). The deliverable is endorsed if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).

After the Technical Group draft endorsement, the NSBs shall perform in a combined Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) through the Web browser interface (e-Approval application), over a period of 90 calendar days. If the vote is successful, and if no comments are received as a result of this consultation, the European standardisation deliverable is published.

The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.[[File:Figure5_SMP.jpeg|center]]
==='''ETSI European Standard (EN)'''===

European Standards (ETSI EN) elaborated on proposal from Full and Associate members, shall be adopted by application of the European Standard Approval Process (ENAP) specified in clause 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].
After Technical Group draft approval, the draft ETSI EN is made available to the by the eligible members of the National Standards Organizations Group (NSOG) as per Article 13.2.1 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] for adoption.

The NSOs shall perform in a combined Public Enquiry (PE) and a Weighted National Voting procedure (see Article 13.4 and 13.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), through the Web browser interface (e-Approval application), over a period of 90 calendar days.
Without any technical comment and after successful Vote (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure), the draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days.

In the event that technical comments have been submitted, the result of the Weighted National Voting procedure shall be ignored, and the comments shall be discussed by the responsible Technical Group during the planned resolution meeting, within a period of 30 days. If significant changes have been made, the TG Chair may decide that the revised draft shall be submitted to another Enquiry + Vote procedure, otherwise it may be presented for direct use of a Weighted National Voting procedure (60 calendar days) of the ENAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:EN ENAP Simplied.gif|thumb|900x900px|Flowchart representing the process explained above.|center]]

European Standards (ETSI EN) '''elaborated in response to a Standardisation Request (SReq)''', shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in Article 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]

After Technical Group draft approval, the draft ETSI EN is made available to the NSBs (National Standardisation Bodies) for adoption.

The NSBs shall perform a combine Public Enquiry (PE) and a Weighted National Voting procedure (see Articles 21.4 and 21.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), through the Web browser interface (e-Approval application), over a period of 90 calendar days.

The deliverable is adopted if no technical comments have been submitted, at least 71 % of the weighted NSBs’ votes cast are in favour, and at least a quorum of fifty percent (50%) participation of NSBs is reached (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure). The draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days following the Vote.

If technical comments are received, the Technical Group Chair shall, within a period of 30 days, organize the resolution of the comments received, the preparation of a revised draft, approval of the revised draft at TG level, and submission of the revised draft and resolution report to the ETSI Secretariat. If significant changes have been made, the TB Chair may decide that the revised draft shall be submitted to another Approval Process otherwise it may be presented for direct use of the voting step (60 days) of the SRdAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:EN SRdAP Simplified.gif|thumb|900x900px|Flowchart representing the process explained above.|center]]

In order to make the results of the work of the Technical Group available to the market at an early stage, some of the above processes may be combined in such a way that two deliverables with identical content are processed/published in parallel.

For example, if the intention is to publish the draft as an ETSI EN, but only after application of the EN Approval Procedure (ENAP) or Standardisation Request deliverables Approval Process (SRdAP), the editing of the ETSI EN (sub-process Editing prior to Public Enquiry) also covers the Publication of an ETSI TS with identical contents.

Parallel ETSI ES and ETSI TS processing is also possible, but the time gain in this case is less pronounced.

:::NOTE: Detailed rules for the approval procedures described above may be found in the Technical Working Procedures (TWP).

='''Promotion'''=
''[promotion - the act of setting up or furthering a business enterprise; active furthering of sale of merchandise through advertising or other publicity]''

The promotion activities address three main objectives to attract new:
* standardization areas
* work items
* active members
in three main time frames:
* prior to start of standardization work (inception and conception)
* during standardization work (drafting and adoption)
* after publication

='''Process management'''=

''[management - the conducting or supervising of something (as business), esp. the executive function of planning, organizing, co-ordinating, directing, controlling, and supervising any industrial or business project or activity with responsibility for results]''

The operations of ETSI and its bodies are governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] (containing ETSI Statutes, ETSI Rules of Procedure, ETSI Board Working Procedures, Powers and Functions of the Board, Terms of Reference of the Operational Co-ordination Group, and ETSI Technical Working Procedures).
The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System.

='''Process performance'''=

''[performance - the capacity to achieve a desired result]''

==The main performance characteristics of interest for the Standards Making Process are:==
* timeliness
* deliverable quality
* cost
* production

==Timeliness addresses mainly two time-to-market aspects:==

* just-in-time availability, availability of the Technical Body approved deliverable in the optimal moment, not too early, not too late.
* adoption delay, the time it takes to run the deliverable through the approval process.

The first aspect is difficult to quantify, except when it's too late, and thus difficult to improve.

The second is within ETSI a matter for continuous follow-up (and improvement). Requirements are given by the Technical Working Procedures, complemented by annually reviewed objectives for the process elements operated by OPS.

Deliverable quality is a many-faceted concept, ranging from absence of spelling and document layout mistakes to acceptance as a useful standard in the marketplace.
Cost is also difficult to estimate. It is estimated that the total cost for the ETSI standardization activities is of the order of 10 times the budget for the ETSI Secretariat.
Process costs are only followed on the level of OPS activities in relation to the Technical Organization.

Production, i.e. the process output at three stages in the Adoption process, viz. Publication, Editing prior to Member Voting and Public Enquiry, and Editing prior to Voting (ENAP) is continuously recorded in terms of number of deliverables and size of deliverables (number of pages when the corresponding files are printed).

Monthly statistics for production (per process stage as indicated above, Technical Body and type of deliverable), adoption delays (moving averages for process cycle (lead) times) for the various types of deliverables, and prediction of the production for the next twelve months is made available to the ETSI membership.

==Monitoring of the conception, drafting and adoption sub-processes address for the Technical Bodies==

* composition of the work programme
* production of deliverables (number of deliverables and their size)
* activity level
* delays
* cost elements

==Process reengineering==

''[reengineering - the fundamental rethinking and radical redesign of processes to achieve dramatic improvements in critical measures of performance]''

Reengineering of the processes are either part of a continuous improvement programme (which addresses both changes to the formal procedures as described by the Technical Working Procedures and changes to internal OPS working procedures) or change actions that take place (in OPS Division or in the Technical Organization) when new information tools and technologies are mature for implementation.

='''Working methods'''=

The work in the Standards Making Process is governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives], which consists of:

* ETSI Statutes
* ETSI Rules of Procedure
* ETSI Board Powers and Functions, and Working Procedures
* ETSI Technical Working Procedures
* ETSI Drafting rules
* The terms of reference for the operational co-ordination group (OCG) between the Technical Body Chairmen and the Secretariat.

The Chair of a Technical Body (TB), nominated by the TB and appointed by the Board, is responsible for the overall management of the TB, its working groups and its work programme.

Representatives of full and associate members can participate in the work of a TB and its working groups. Representatives of non-members may participate on an "exceptional and temporary" basis, if the TB Chair agrees. Working documents are usually available only to members of ETSI (while the resulting TB approved output is available in the public domain, for free of charge [https://www.etsi.org/standards-search#Pre-defined%20Collections download].

Each TB establishes and maintains a work programme, consisting of Work items. The various TB work programmes together constitute the [https://portal.etsi.org/webapp/WorkProgram/Expert/QueryForm.asp ETSI Work Programme]. The responsibility for a Work item is usually given to small group of experts, chaired by a Rapporteur.

A work item is approved by the TB and then formally adopted by the whole membership (via a web based procedure).

Most of the technical work in such Rapporteur groups, in working groups and in the TB as a whole is done via electronic means, email, email exploders, and the ETSI server (ftp or http). TBs and working groups also arrange physical meetings (with a frequency of 2 - 6 meetings per year). Such meetings take place either at the ETSI Secretariat meeting facilities in Sophia Antipolis or are hosted by ETSI members, in the majority of cases in continental Europe.

Decisions in a TB are taken either by consensus or by a weighted vote (where a proposition passes if at least 71% of the votes cast are in favour).

The TB approves the output from its work on work item, an ETSI Deliverable. In the case of ETSI Technical Specifications and ETSI Technical Reports, the TB also adopts the deliverable for publication; for the other deliverables adoption takes place after application of the relevant approval Process.

File:PUB .gif

2026-06-02T15:23:02Z

Martinn:

Flowchart of the publication process as explained above.

ETSI Standards Making Process Guide

2026-06-02T15:10:36Z

Martinn: /* ETSI Group Specification, ETSI Group Report, ETSI Special Report, ETSI Technical Specification and ETSI Technical Report */

='''ETSI Deliverables'''=
Work in ETSI is done on the basis of ETSI work items, approved by the Technical Body and adopted by the ETSI membership.
A work item results in one deliverable (sometimes more than one), which can be a European Standard or a Technical Specification, an ETSI Guide or a Technical Report.
ETSI has a suite of specifications, standards and reports that fulfil the various needs of the market:

* ETSI EN (European Standard) - adopted by ETSI National Standards Organizations (NSOs) (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI European standardisation deliverables – adopted by ETSI National Standardisation Bodies (NSBs).
* ETSI TS (ETSI Technical Specification) and ETSI TR (ETSI Technical Report) - adopted by the responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI ES (ETSI Standard) and ETSI EG (ETSI Guide) - adopted by ETSI Members (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI SR (ETSI Special Report) - adopted by the ETSI responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI GS (ETSI Group Specification) and GR (ETSI Group Report) - adopted the responsible Industry Specification Group.

:::NOTE: The skeletons of each specification are available [https://portal.etsi.org/Services/editHelp/Standards-development/Drafting/Skeletons here].

This suite of deliverables fulfils the needs for:
* Deliverable intended to meet needs specific to Europe and requiring transposition into national standards - ETSI EN.
* Deliverable intended to meet needs specific to the Europe Economic Area (EEA), required under a Standardisation Request (SReq) from the European Commission (EC)/European Free Trade Association (EFTA) – ETSI EN and European standardisation deliverable.
* Deliverable providing technical requirements or explanatory material or both – ETSI GS.
* Deliverable containing only informative elements – ETSI GR.
* High quality specifications delivered early to the market - ETSI TS.
* High quality standards supported by the whole ETSI global membership - ETSI ES.
* Deliverable containing explanatory material – ETSI TR.
* Information document used for various purposes, including giving public availability to information not produced within a Technical Group – ETSI SR.
* Document elaborated by ETSI partners and adopted by ETSI, to become an ETSI Technical Specification (TS) or an ETSI Technical Report (TR) - Publicly Available Specification (PAS).

:::NOTE: For more information, please read about PASs in our [https://www.etsi.org/about/our-partnerships Partnerships section].

The numbering convention used by ETSI to link related documents at these various "levels" simplifies their market application.

='''Process'''=

[[File:Figure1_SMP.jpeg|center|caption]]

The Standards Making Process (SMP) is the process applied for the Technical Organization's production of standards and deliverables and the Secretariat's involvement in and interaction with the Technical Organization, the ETSI members and the ETSI National Standards Organizations.
The general conditions for the SMP are defined by the ETSI Directives, in particular the Technical Working Procedures. The Secretariat's tasks and activities in SMP are primarily defined in the Quality Management System (QMS) documentation of ETSI Operations (OPS) Division.

==Process overview==
''[process - a structured, measured set of activities designed to produce a specified output]''

The objective of the ETSI Standards Making Process (SMP) is to convert market needs for standardization in the ICT area into ETSI deliverables (specifications, standards, norms, guides, reports) used in the market place.
The input to the process is an existing (as yet known or unknown) market need for standardization. The output is the broad application of the produced deliverables in the market place.
The SMP consists of five main elements, sub-processes, with their own distinct objectives, inputs and outputs. Each sub-process is defined to the level of which operational tasks are performed, and where in the ETSI organization they are performed.
The whole ETSI organization is in one way or the other involved in either operation of the SMP or in direct or indirect support of it. The main technical activities are performed in the Technical Groups of the Technical Organization. The main direct support to those activities is provided by ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions of the ETSI Secretariat.
The operation of the SMP in the Technical Organization is governed by the ETSI Directives, in particular the Technical Working Procedures, and the ETSI Drafting Rules. The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System documentation, notably that of ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions.

==Inception==
''[inception - an act, process, or instance of beginning (as of an institution, organization, or concept)]''

The times when initiatives to standardization were taken only when products and services were already available are since long gone. This is particularly the case for telecommunications where standardization precedes or goes hand in hand with the design and development processes.
The input to this sub-process is "what's going on in the marketplace", with "marketplace" having a broad interpretation, including development in the research and academic circles.
The output is a new standardization area, given to an existing or a new Technical Group. The formal output is the Terms of Reference (ToR) and/or a Project Requirements Definition (PRD) document, approved by the ETSI Board or, in the case of an ETSI Partnership Project with an external organization, approved by the ETSI General Assembly.

==The process itself consists, in broad terms, of:==
*Identifying needs for standardization in the subject areas defined by the ETSI Statutes and Rules of Procedure.
*Defining the suitable organization for such standardization within ETSI.
==There are various actors in this process:==
* Experts in the Technical Bodies, Special Committees and ISGs.
* ETSI Members.
* Supported by OPS Technical Officers and staff from Innovation.

==Conception==
''[conception - the capacity, function, or process of forming ideas or abstractions or of grasping the meaning of symbols representing such ideas or abstractions; an idea or general notion; the originating of something (as an idea or plan) in the mind].''

The creation of a new standardization area or ISG is manifested by the establishment of the new Technical Group or the amendment of the Terms of Reference of the Project Requirements Definition of an existing.
The identification, definition, approval and adoption of work items are the main elements of the conception phase (even if work items may have been envisaged already during the inception process).
The input is identified standardization needs in the area. These work items may either be entirely new, leading to new deliverables, or a new version of an existing deliverable ("maintenance work item").
The output is a work item, adopted by the ETSI Membership for ETSI deliverables created on proposal for Full or Associate members.
A proposal for a work item may come from inside or outside the Technical Group. The Technical Group may approve the work item, if at least four ETSI Members volunteer to support the work (except those in response to a Standardisation Request (WISR)). The adoption is formally done by the ETSI Membership, except those in response to a Standardisation Request (WISR). The existence of new work items is made known via the ETSI Web site and Members who disagree with the item may within a 30-day period oppose its adoption into the ETSI Work Programme.
ETSI may elaborate European Standards and European standardisation deliverables in response to Standardisation Requests to support the European legislation or policies, in accordance with the amended Regulation (EU) No 1025/2012.
As per Article 20.4 of the Rules of procedure, it is the responsibility of the National Standardisation Bodies (NSB) to adopt a new WISR created by the responsible Technical Group in response to a Standardisation Request (SReq).
For full details see clauses 1.6.3 (Adoption of a Work Item) and 1.7 (Decision-making in a Technical Group of the Technical Working Procedures.
==Drafting==
''[drafting - to make a preliminary or tentative version, sketch, or outline (as of a literary composition or other document)].''

A work item in the ETSI Work Programme is intended to lead to one (or more) ETSI deliverable(s).
A Technical Group is free to organize its work in any way it wishes, within the rules of the Technical Working Procedures, including create Working Groups to which the tasks of drafting parts of the Technical Group's work programme are given.
The drafting usually takes place in a small team (Rapporteur group) led by a Rapporteur. The work is largely done by "correspondence", i.e. by exchange of documents via the ETSI DocBox server and LISTSERV email exploder facilities.
When the draft by the Rapporteur group is considered ready, the draft deliverable is handed over to the Working Group (when it exists) for approval. The formal approval for further processing or, in the case of ETSI Technical Specifications or ETSI Technical Reports, approval and adoption can only be done by the Technical Group, either at a meeting or by correspondence.
Some drafting activities for a Technical Group are performed by Specialist Task Forces (STF)/Testing Task Forces (TTF) located at the ETSI Secretariat.
The adaptation of specifications from external bodies (Publicly Available Specifications (PAS)) to the ETSI deliverable structure follows the same rules, but will normally be performed by the PAS provider, as defined in the Guidelines for adoption of Publicly Available Specifications.
==Adoption==
''[adoption - the act or process of adopting someone or something, such as: the act or process of giving official acceptance or approval to something]''

While the drafting process is, in principle, the same for all ETSI deliverables, the process elements of the adoption process depend on the type of deliverable being processed.

==='''ETSI Group Specification, ETSI Group Report, ETSI Special Report, ETSI Technical Specification and ETSI Technical Report''' ===
*'''For ETSI Group Specification (GS), ETSI Group Report (GR), ETSI Special Report (SR), ETSI Technical Specification (TS) and ETSI Technical Report (TR) elaborated on proposal from Full and Associate members:'''
:The Technical Group draft approval and adoption take place at the same time (one combined decision).
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:PUB.gif|center|600x600px]]

:For full details see clauses 2.2.4 (TS and TR approval procedures), 2.2.6 (SR approval procedure) and 2.2.7 (GS and GR approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

*'''For ETSI Technical Specifications (TS), ETSI Special Report (SR) and ETSI Technical Reports (TR) elaborated in response to a Standardisation Request (SReq), also called European standardisation deliverables:'''
:They shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in clause 2.2.2.1.1 of the ETSI Technical Working Procedures contained in the ETSI Directives.
:After the Technical Group draft endorsement, the NSBs shall perform a combined Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) through the Web browser interface (e-Approval application), over a period of 90 calendar days. If this vote is successful, and if no substantial comments are received as a result of this consultation, the European standardisation deliverable is published.
:The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:Figure3_SMP.jpeg|center]]

==='''ETSI Standard and ETSI Guide'''===
After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) elaborated on proposal from Full and Associate members is made available to the ETSI Membership (Full and Associate members) for voting in accordance with the Membership Approval Procedure (MAP) defined in clause 2.2.3 (ES – EG approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

Voting is done via a Web browser interface (e-Approval application). The voting period is 60 calendar days (in compliance with World Trade Organization timing requirement).
The deliverable is adopted if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:Figure4_SMP.jpeg|center]]

After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) '''elaborated in response to a Standardisation Request (SReq)''' is made available to the ETSI Membership (Full and Associate members) for endorsement by ETSI Membership Approval Process (MAP) defined in in clause 2.2.3 Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]. Voting is done via the Web browser interface (e-Approval application).
The consultation and voting period is 60 calendar days (in compliance with World Trade Organization timing requirement). The deliverable is endorsed if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).

After the Technical Group draft endorsement, the NSBs shall perform in a combined Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) through the Web browser interface (e-Approval application), over a period of 90 calendar days. If the vote is successful, and if no comments are received as a result of this consultation, the European standardisation deliverable is published.

The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.[[File:Figure5_SMP.jpeg|center]]
==='''ETSI European Standard (EN)'''===

European Standards (ETSI EN) elaborated on proposal from Full and Associate members, shall be adopted by application of the European Standard Approval Process (ENAP) specified in clause 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].
After Technical Group draft approval, the draft ETSI EN is made available to the by the eligible members of the National Standards Organizations Group (NSOG) as per Article 13.2.1 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] for adoption.

The NSOs shall perform in a combined Public Enquiry (PE) and a Weighted National Voting procedure (see Article 13.4 and 13.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), through the Web browser interface (e-Approval application), over a period of 90 calendar days.
Without any technical comment and after successful Vote (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure), the draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days.

In the event that technical comments have been submitted, the result of the Weighted National Voting procedure shall be ignored, and the comments shall be discussed by the responsible Technical Group during the planned resolution meeting, within a period of 30 days. If significant changes have been made, the TG Chair may decide that the revised draft shall be submitted to another Enquiry + Vote procedure, otherwise it may be presented for direct use of a Weighted National Voting procedure (60 calendar days) of the ENAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:EN ENAP Simplied.gif|thumb|900x900px|Flowchart representing the process explained above.|center]]

European Standards (ETSI EN) '''elaborated in response to a Standardisation Request (SReq)''', shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in Article 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]

After Technical Group draft approval, the draft ETSI EN is made available to the NSBs (National Standardisation Bodies) for adoption.

The NSBs shall perform a combine Public Enquiry (PE) and a Weighted National Voting procedure (see Articles 21.4 and 21.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), through the Web browser interface (e-Approval application), over a period of 90 calendar days.

The deliverable is adopted if no technical comments have been submitted, at least 71 % of the weighted NSBs’ votes cast are in favour, and at least a quorum of fifty percent (50%) participation of NSBs is reached (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure). The draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days following the Vote.

If technical comments are received, the Technical Group Chair shall, within a period of 30 days, organize the resolution of the comments received, the preparation of a revised draft, approval of the revised draft at TG level, and submission of the revised draft and resolution report to the ETSI Secretariat. If significant changes have been made, the TB Chair may decide that the revised draft shall be submitted to another Approval Process otherwise it may be presented for direct use of the voting step (60 days) of the SRdAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:EN SRdAP Simplified.gif|thumb|900x900px|Flowchart representing the process explained above.|center]]

In order to make the results of the work of the Technical Group available to the market at an early stage, some of the above processes may be combined in such a way that two deliverables with identical content are processed/published in parallel.

For example, if the intention is to publish the draft as an ETSI EN, but only after application of the EN Approval Procedure (ENAP) or Standardisation Request deliverables Approval Process (SRdAP), the editing of the ETSI EN (sub-process Editing prior to Public Enquiry) also covers the Publication of an ETSI TS with identical contents.

Parallel ETSI ES and ETSI TS processing is also possible, but the time gain in this case is less pronounced.

:::NOTE: Detailed rules for the approval procedures described above may be found in the Technical Working Procedures (TWP).

='''Promotion'''=
''[promotion - the act of setting up or furthering a business enterprise; active furthering of sale of merchandise through advertising or other publicity]''

The promotion activities address three main objectives to attract new:
* standardization areas
* work items
* active members
in three main time frames:
* prior to start of standardization work (inception and conception)
* during standardization work (drafting and adoption)
* after publication

='''Process management'''=

''[management - the conducting or supervising of something (as business), esp. the executive function of planning, organizing, co-ordinating, directing, controlling, and supervising any industrial or business project or activity with responsibility for results]''

The operations of ETSI and its bodies are governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] (containing ETSI Statutes, ETSI Rules of Procedure, ETSI Board Working Procedures, Powers and Functions of the Board, Terms of Reference of the Operational Co-ordination Group, and ETSI Technical Working Procedures).
The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System.

='''Process performance'''=

''[performance - the capacity to achieve a desired result]''

==The main performance characteristics of interest for the Standards Making Process are:==
* timeliness
* deliverable quality
* cost
* production

==Timeliness addresses mainly two time-to-market aspects:==

* just-in-time availability, availability of the Technical Body approved deliverable in the optimal moment, not too early, not too late.
* adoption delay, the time it takes to run the deliverable through the approval process.

The first aspect is difficult to quantify, except when it's too late, and thus difficult to improve.

The second is within ETSI a matter for continuous follow-up (and improvement). Requirements are given by the Technical Working Procedures, complemented by annually reviewed objectives for the process elements operated by OPS.

Deliverable quality is a many-faceted concept, ranging from absence of spelling and document layout mistakes to acceptance as a useful standard in the marketplace.
Cost is also difficult to estimate. It is estimated that the total cost for the ETSI standardization activities is of the order of 10 times the budget for the ETSI Secretariat.
Process costs are only followed on the level of OPS activities in relation to the Technical Organization.

Production, i.e. the process output at three stages in the Adoption process, viz. Publication, Editing prior to Member Voting and Public Enquiry, and Editing prior to Voting (ENAP) is continuously recorded in terms of number of deliverables and size of deliverables (number of pages when the corresponding files are printed).

Monthly statistics for production (per process stage as indicated above, Technical Body and type of deliverable), adoption delays (moving averages for process cycle (lead) times) for the various types of deliverables, and prediction of the production for the next twelve months is made available to the ETSI membership.

==Monitoring of the conception, drafting and adoption sub-processes address for the Technical Bodies==

* composition of the work programme
* production of deliverables (number of deliverables and their size)
* activity level
* delays
* cost elements

==Process reengineering==

''[reengineering - the fundamental rethinking and radical redesign of processes to achieve dramatic improvements in critical measures of performance]''

Reengineering of the processes are either part of a continuous improvement programme (which addresses both changes to the formal procedures as described by the Technical Working Procedures and changes to internal OPS working procedures) or change actions that take place (in OPS Division or in the Technical Organization) when new information tools and technologies are mature for implementation.

='''Working methods'''=

The work in the Standards Making Process is governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives], which consists of:

* ETSI Statutes
* ETSI Rules of Procedure
* ETSI Board Powers and Functions, and Working Procedures
* ETSI Technical Working Procedures
* ETSI Drafting rules
* The terms of reference for the operational co-ordination group (OCG) between the Technical Body Chairmen and the Secretariat.

The Chair of a Technical Body (TB), nominated by the TB and appointed by the Board, is responsible for the overall management of the TB, its working groups and its work programme.

Representatives of full and associate members can participate in the work of a TB and its working groups. Representatives of non-members may participate on an "exceptional and temporary" basis, if the TB Chair agrees. Working documents are usually available only to members of ETSI (while the resulting TB approved output is available in the public domain, for free of charge [https://www.etsi.org/standards-search#Pre-defined%20Collections download].

Each TB establishes and maintains a work programme, consisting of Work items. The various TB work programmes together constitute the [https://portal.etsi.org/webapp/WorkProgram/Expert/QueryForm.asp ETSI Work Programme]. The responsibility for a Work item is usually given to small group of experts, chaired by a Rapporteur.

A work item is approved by the TB and then formally adopted by the whole membership (via a web based procedure).

Most of the technical work in such Rapporteur groups, in working groups and in the TB as a whole is done via electronic means, email, email exploders, and the ETSI server (ftp or http). TBs and working groups also arrange physical meetings (with a frequency of 2 - 6 meetings per year). Such meetings take place either at the ETSI Secretariat meeting facilities in Sophia Antipolis or are hosted by ETSI members, in the majority of cases in continental Europe.

Decisions in a TB are taken either by consensus or by a weighted vote (where a proposition passes if at least 71% of the votes cast are in favour).

The TB approves the output from its work on work item, an ETSI Deliverable. In the case of ETSI Technical Specifications and ETSI Technical Reports, the TB also adopts the deliverable for publication; for the other deliverables adoption takes place after application of the relevant approval Process.

ETSI Standards Making Process Guide

2026-06-02T14:55:26Z

Martinn: /* ETSI Group Specification, ETSI Group Report, ETSI Special Report, ETSI Technical Specification and ETSI Technical Report */

='''ETSI Deliverables'''=
Work in ETSI is done on the basis of ETSI work items, approved by the Technical Body and adopted by the ETSI membership.
A work item results in one deliverable (sometimes more than one), which can be a European Standard or a Technical Specification, an ETSI Guide or a Technical Report.
ETSI has a suite of specifications, standards and reports that fulfil the various needs of the market:

* ETSI EN (European Standard) - adopted by ETSI National Standards Organizations (NSOs) (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI European standardisation deliverables – adopted by ETSI National Standardisation Bodies (NSBs).
* ETSI TS (ETSI Technical Specification) and ETSI TR (ETSI Technical Report) - adopted by the responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI ES (ETSI Standard) and ETSI EG (ETSI Guide) - adopted by ETSI Members (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI SR (ETSI Special Report) - adopted by the ETSI responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI GS (ETSI Group Specification) and GR (ETSI Group Report) - adopted the responsible Industry Specification Group.

:::NOTE: The skeletons of each specification are available [https://portal.etsi.org/Services/editHelp/Standards-development/Drafting/Skeletons here].

This suite of deliverables fulfils the needs for:
* Deliverable intended to meet needs specific to Europe and requiring transposition into national standards - ETSI EN.
* Deliverable intended to meet needs specific to the Europe Economic Area (EEA), required under a Standardisation Request (SReq) from the European Commission (EC)/European Free Trade Association (EFTA) – ETSI EN and European standardisation deliverable.
* Deliverable providing technical requirements or explanatory material or both – ETSI GS.
* Deliverable containing only informative elements – ETSI GR.
* High quality specifications delivered early to the market - ETSI TS.
* High quality standards supported by the whole ETSI global membership - ETSI ES.
* Deliverable containing explanatory material – ETSI TR.
* Information document used for various purposes, including giving public availability to information not produced within a Technical Group – ETSI SR.
* Document elaborated by ETSI partners and adopted by ETSI, to become an ETSI Technical Specification (TS) or an ETSI Technical Report (TR) - Publicly Available Specification (PAS).

:::NOTE: For more information, please read about PASs in our [https://www.etsi.org/about/our-partnerships Partnerships section].

The numbering convention used by ETSI to link related documents at these various "levels" simplifies their market application.

='''Process'''=

[[File:Figure1_SMP.jpeg|center|caption]]

The Standards Making Process (SMP) is the process applied for the Technical Organization's production of standards and deliverables and the Secretariat's involvement in and interaction with the Technical Organization, the ETSI members and the ETSI National Standards Organizations.
The general conditions for the SMP are defined by the ETSI Directives, in particular the Technical Working Procedures. The Secretariat's tasks and activities in SMP are primarily defined in the Quality Management System (QMS) documentation of ETSI Operations (OPS) Division.

==Process overview==
''[process - a structured, measured set of activities designed to produce a specified output]''

The objective of the ETSI Standards Making Process (SMP) is to convert market needs for standardization in the ICT area into ETSI deliverables (specifications, standards, norms, guides, reports) used in the market place.
The input to the process is an existing (as yet known or unknown) market need for standardization. The output is the broad application of the produced deliverables in the market place.
The SMP consists of five main elements, sub-processes, with their own distinct objectives, inputs and outputs. Each sub-process is defined to the level of which operational tasks are performed, and where in the ETSI organization they are performed.
The whole ETSI organization is in one way or the other involved in either operation of the SMP or in direct or indirect support of it. The main technical activities are performed in the Technical Groups of the Technical Organization. The main direct support to those activities is provided by ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions of the ETSI Secretariat.
The operation of the SMP in the Technical Organization is governed by the ETSI Directives, in particular the Technical Working Procedures, and the ETSI Drafting Rules. The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System documentation, notably that of ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions.

==Inception==
''[inception - an act, process, or instance of beginning (as of an institution, organization, or concept)]''

The times when initiatives to standardization were taken only when products and services were already available are since long gone. This is particularly the case for telecommunications where standardization precedes or goes hand in hand with the design and development processes.
The input to this sub-process is "what's going on in the marketplace", with "marketplace" having a broad interpretation, including development in the research and academic circles.
The output is a new standardization area, given to an existing or a new Technical Group. The formal output is the Terms of Reference (ToR) and/or a Project Requirements Definition (PRD) document, approved by the ETSI Board or, in the case of an ETSI Partnership Project with an external organization, approved by the ETSI General Assembly.

==The process itself consists, in broad terms, of:==
*Identifying needs for standardization in the subject areas defined by the ETSI Statutes and Rules of Procedure.
*Defining the suitable organization for such standardization within ETSI.
==There are various actors in this process:==
* Experts in the Technical Bodies, Special Committees and ISGs.
* ETSI Members.
* Supported by OPS Technical Officers and staff from Innovation.

==Conception==
''[conception - the capacity, function, or process of forming ideas or abstractions or of grasping the meaning of symbols representing such ideas or abstractions; an idea or general notion; the originating of something (as an idea or plan) in the mind].''

The creation of a new standardization area or ISG is manifested by the establishment of the new Technical Group or the amendment of the Terms of Reference of the Project Requirements Definition of an existing.
The identification, definition, approval and adoption of work items are the main elements of the conception phase (even if work items may have been envisaged already during the inception process).
The input is identified standardization needs in the area. These work items may either be entirely new, leading to new deliverables, or a new version of an existing deliverable ("maintenance work item").
The output is a work item, adopted by the ETSI Membership for ETSI deliverables created on proposal for Full or Associate members.
A proposal for a work item may come from inside or outside the Technical Group. The Technical Group may approve the work item, if at least four ETSI Members volunteer to support the work (except those in response to a Standardisation Request (WISR)). The adoption is formally done by the ETSI Membership, except those in response to a Standardisation Request (WISR). The existence of new work items is made known via the ETSI Web site and Members who disagree with the item may within a 30-day period oppose its adoption into the ETSI Work Programme.
ETSI may elaborate European Standards and European standardisation deliverables in response to Standardisation Requests to support the European legislation or policies, in accordance with the amended Regulation (EU) No 1025/2012.
As per Article 20.4 of the Rules of procedure, it is the responsibility of the National Standardisation Bodies (NSB) to adopt a new WISR created by the responsible Technical Group in response to a Standardisation Request (SReq).
For full details see clauses 1.6.3 (Adoption of a Work Item) and 1.7 (Decision-making in a Technical Group of the Technical Working Procedures.
==Drafting==
''[drafting - to make a preliminary or tentative version, sketch, or outline (as of a literary composition or other document)].''

A work item in the ETSI Work Programme is intended to lead to one (or more) ETSI deliverable(s).
A Technical Group is free to organize its work in any way it wishes, within the rules of the Technical Working Procedures, including create Working Groups to which the tasks of drafting parts of the Technical Group's work programme are given.
The drafting usually takes place in a small team (Rapporteur group) led by a Rapporteur. The work is largely done by "correspondence", i.e. by exchange of documents via the ETSI DocBox server and LISTSERV email exploder facilities.
When the draft by the Rapporteur group is considered ready, the draft deliverable is handed over to the Working Group (when it exists) for approval. The formal approval for further processing or, in the case of ETSI Technical Specifications or ETSI Technical Reports, approval and adoption can only be done by the Technical Group, either at a meeting or by correspondence.
Some drafting activities for a Technical Group are performed by Specialist Task Forces (STF)/Testing Task Forces (TTF) located at the ETSI Secretariat.
The adaptation of specifications from external bodies (Publicly Available Specifications (PAS)) to the ETSI deliverable structure follows the same rules, but will normally be performed by the PAS provider, as defined in the Guidelines for adoption of Publicly Available Specifications.
==Adoption==
''[adoption - the act or process of adopting someone or something, such as: the act or process of giving official acceptance or approval to something]''

While the drafting process is, in principle, the same for all ETSI deliverables, the process elements of the adoption process depend on the type of deliverable being processed.

==='''ETSI Group Specification, ETSI Group Report, ETSI Special Report, ETSI Technical Specification and ETSI Technical Report''' ===
*'''For ETSI Group Specification (GS), ETSI Group Report (GR), ETSI Special Report (SR), ETSI Technical Specification (TS) and ETSI Technical Report (TR) elaborated on proposal from Full and Associate members:'''
:The Technical Group draft approval and adoption take place at the same time (one combined decision).
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:PUB.gif|center|600x600px]]

:For full details see clauses 2.2.4 (TS and TR approval procedures), 2.2.6 (SR approval procedure) and 2.2.7 (GS and GR approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

*'''For ETSI Technical Specifications (TS), ETSI Special Report (SR) and ETSI Technical Reports (TR) elaborated in response to a Standardisation Request (SReq), also called European standardisation deliverables:'''
:They shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in clause 2.2.2.1.1 of the ETSI Technical Working Procedures contained in the ETSI Directives.
:After the Technical Group draft endorsement, the NSBs shall perform a combined Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) through the Web browser interface (e-Approval application), over a period of 90 calendar days. If this vote is successful, and if no substantial comments are received as a result of this consultation, the European standardisation deliverable is published.
:The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:Figure3_SMP.jpeg|center]]

==='''ETSI Standard and ETSI Guide'''===
After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) elaborated on proposal from Full and Associate members is made available to the ETSI Membership (Full and Associate members) for voting in accordance with the Membership Approval Procedure (MAP) defined in clause 2.2.3 (ES – EG approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

Voting is done via a Web browser interface (e-Approval application). The voting period is 60 calendar days (in compliance with World Trade Organization timing requirement).
The deliverable is adopted if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:Figure4_SMP.jpeg|center]]

After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) '''elaborated in response to a Standardisation Request (SReq)''' is made available to the ETSI Membership (Full and Associate members) for endorsement by ETSI Membership Approval Process (MAP) defined in in clause 2.2.3 Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]. Voting is done via the Web browser interface (e-Approval application).
The consultation and voting period is 60 calendar days (in compliance with World Trade Organization timing requirement). The deliverable is endorsed if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).

After the Technical Group draft endorsement, the NSBs shall perform in a combined Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) through the Web browser interface (e-Approval application), over a period of 90 calendar days. If the vote is successful, and if no comments are received as a result of this consultation, the European standardisation deliverable is published.

The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.[[File:Figure5_SMP.jpeg|center]]
==='''ETSI European Standard (EN)'''===

European Standards (ETSI EN) elaborated on proposal from Full and Associate members, shall be adopted by application of the European Standard Approval Process (ENAP) specified in clause 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].
After Technical Group draft approval, the draft ETSI EN is made available to the by the eligible members of the National Standards Organizations Group (NSOG) as per Article 13.2.1 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] for adoption.

The NSOs shall perform in a combined Public Enquiry (PE) and a Weighted National Voting procedure (see Article 13.4 and 13.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), through the Web browser interface (e-Approval application), over a period of 90 calendar days.
Without any technical comment and after successful Vote (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure), the draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days.

In the event that technical comments have been submitted, the result of the Weighted National Voting procedure shall be ignored, and the comments shall be discussed by the responsible Technical Group during the planned resolution meeting, within a period of 30 days. If significant changes have been made, the TG Chair may decide that the revised draft shall be submitted to another Enquiry + Vote procedure, otherwise it may be presented for direct use of a Weighted National Voting procedure (60 calendar days) of the ENAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:EN ENAP Simplied.gif|thumb|900x900px|Flowchart representing the process explained above.|center]]

European Standards (ETSI EN) '''elaborated in response to a Standardisation Request (SReq)''', shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in Article 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]

After Technical Group draft approval, the draft ETSI EN is made available to the NSBs (National Standardisation Bodies) for adoption.

The NSBs shall perform the Public Enquiry (PE) and at least one (1) Weighted National Voting procedure (see Articles 21.4 and 21.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), performed in a combined procedure via a Web browser interface (e-Approval application), over a period of 90 calendar days.

The deliverable is adopted if no technical comments have been submitted, at least 71 % of the weighted NSBs’ votes cast are in favour, and at least a quorum of fifty percent (50%) participation of NSBs is reached (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure). The draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days following the Vote.

If technical comments are received, the Technical Group Chair shall, within a period of 30 days, organize the resolution of the comments received, the preparation of a revised draft, approval of the revised draft at TG level, and submission of the revised draft and resolution report to the ETSI Secretariat. If significant changes have been made, the TB Chair may decide that the revised draft shall be submitted to another Approval Process otherwise it may be presented for direct use of the voting step (60 days) of the SRdAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:EN SRdAP Simplified.gif|thumb|900x900px|Flowchart representing the process explained above.|center]]

In order to make the results of the work of the Technical Group available to the market at an early stage, some of the above processes may be combined in such a way that two deliverables with identical content are processed/published in parallel.

For example, if the intention is to publish the draft as an ETSI EN, but only after application of the EN Approval Procedure (ENAP) or Standardisation Request deliverables Approval Process (SRdAP), the editing of the ETSI EN (sub-process Editing prior to Public Enquiry) also covers the Publication of an ETSI TS with identical contents.

Parallel ETSI ES and ETSI TS processing is also possible, but the time gain in this case is less pronounced.

:::NOTE: Detailed rules for the approval procedures described above may be found in the Technical Working Procedures (TWP).

='''Promotion'''=
''[promotion - the act of setting up or furthering a business enterprise; active furthering of sale of merchandise through advertising or other publicity]''

The promotion activities address three main objectives to attract new:
* standardization areas
* work items
* active members
in three main time frames:
* prior to start of standardization work (inception and conception)
* during standardization work (drafting and adoption)
* after publication

='''Process management'''=

''[management - the conducting or supervising of something (as business), esp. the executive function of planning, organizing, co-ordinating, directing, controlling, and supervising any industrial or business project or activity with responsibility for results]''

The operations of ETSI and its bodies are governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] (containing ETSI Statutes, ETSI Rules of Procedure, ETSI Board Working Procedures, Powers and Functions of the Board, Terms of Reference of the Operational Co-ordination Group, and ETSI Technical Working Procedures).
The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System.

='''Process performance'''=

''[performance - the capacity to achieve a desired result]''

==The main performance characteristics of interest for the Standards Making Process are:==
* timeliness
* deliverable quality
* cost
* production

==Timeliness addresses mainly two time-to-market aspects:==

* just-in-time availability, availability of the Technical Body approved deliverable in the optimal moment, not too early, not too late.
* adoption delay, the time it takes to run the deliverable through the approval process.

The first aspect is difficult to quantify, except when it's too late, and thus difficult to improve.

The second is within ETSI a matter for continuous follow-up (and improvement). Requirements are given by the Technical Working Procedures, complemented by annually reviewed objectives for the process elements operated by OPS.

Deliverable quality is a many-faceted concept, ranging from absence of spelling and document layout mistakes to acceptance as a useful standard in the marketplace.
Cost is also difficult to estimate. It is estimated that the total cost for the ETSI standardization activities is of the order of 10 times the budget for the ETSI Secretariat.
Process costs are only followed on the level of OPS activities in relation to the Technical Organization.

Production, i.e. the process output at three stages in the Adoption process, viz. Publication, Editing prior to Member Voting and Public Enquiry, and Editing prior to Voting (ENAP) is continuously recorded in terms of number of deliverables and size of deliverables (number of pages when the corresponding files are printed).

Monthly statistics for production (per process stage as indicated above, Technical Body and type of deliverable), adoption delays (moving averages for process cycle (lead) times) for the various types of deliverables, and prediction of the production for the next twelve months is made available to the ETSI membership.

==Monitoring of the conception, drafting and adoption sub-processes address for the Technical Bodies==

* composition of the work programme
* production of deliverables (number of deliverables and their size)
* activity level
* delays
* cost elements

==Process reengineering==

''[reengineering - the fundamental rethinking and radical redesign of processes to achieve dramatic improvements in critical measures of performance]''

Reengineering of the processes are either part of a continuous improvement programme (which addresses both changes to the formal procedures as described by the Technical Working Procedures and changes to internal OPS working procedures) or change actions that take place (in OPS Division or in the Technical Organization) when new information tools and technologies are mature for implementation.

='''Working methods'''=

The work in the Standards Making Process is governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives], which consists of:

* ETSI Statutes
* ETSI Rules of Procedure
* ETSI Board Powers and Functions, and Working Procedures
* ETSI Technical Working Procedures
* ETSI Drafting rules
* The terms of reference for the operational co-ordination group (OCG) between the Technical Body Chairmen and the Secretariat.

The Chair of a Technical Body (TB), nominated by the TB and appointed by the Board, is responsible for the overall management of the TB, its working groups and its work programme.

Representatives of full and associate members can participate in the work of a TB and its working groups. Representatives of non-members may participate on an "exceptional and temporary" basis, if the TB Chair agrees. Working documents are usually available only to members of ETSI (while the resulting TB approved output is available in the public domain, for free of charge [https://www.etsi.org/standards-search#Pre-defined%20Collections download].

Each TB establishes and maintains a work programme, consisting of Work items. The various TB work programmes together constitute the [https://portal.etsi.org/webapp/WorkProgram/Expert/QueryForm.asp ETSI Work Programme]. The responsibility for a Work item is usually given to small group of experts, chaired by a Rapporteur.

A work item is approved by the TB and then formally adopted by the whole membership (via a web based procedure).

Most of the technical work in such Rapporteur groups, in working groups and in the TB as a whole is done via electronic means, email, email exploders, and the ETSI server (ftp or http). TBs and working groups also arrange physical meetings (with a frequency of 2 - 6 meetings per year). Such meetings take place either at the ETSI Secretariat meeting facilities in Sophia Antipolis or are hosted by ETSI members, in the majority of cases in continental Europe.

Decisions in a TB are taken either by consensus or by a weighted vote (where a proposition passes if at least 71% of the votes cast are in favour).

The TB approves the output from its work on work item, an ETSI Deliverable. In the case of ETSI Technical Specifications and ETSI Technical Reports, the TB also adopts the deliverable for publication; for the other deliverables adoption takes place after application of the relevant approval Process.

ETSI Standards Making Process Guide

2026-06-02T13:39:52Z

Martinn: /* ETSI European Standard (EN) */

='''ETSI Deliverables'''=
Work in ETSI is done on the basis of ETSI work items, approved by the Technical Body and adopted by the ETSI membership.
A work item results in one deliverable (sometimes more than one), which can be a European Standard or a Technical Specification, an ETSI Guide or a Technical Report.
ETSI has a suite of specifications, standards and reports that fulfil the various needs of the market:

* ETSI EN (European Standard) - adopted by ETSI National Standards Organizations (NSOs) (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI European standardisation deliverables – adopted by ETSI National Standardisation Bodies (NSBs).
* ETSI TS (ETSI Technical Specification) and ETSI TR (ETSI Technical Report) - adopted by the responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI ES (ETSI Standard) and ETSI EG (ETSI Guide) - adopted by ETSI Members (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI SR (ETSI Special Report) - adopted by the ETSI responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI GS (ETSI Group Specification) and GR (ETSI Group Report) - adopted the responsible Industry Specification Group.

:::NOTE: The skeletons of each specification are available [https://portal.etsi.org/Services/editHelp/Standards-development/Drafting/Skeletons here].

This suite of deliverables fulfils the needs for:
* Deliverable intended to meet needs specific to Europe and requiring transposition into national standards - ETSI EN.
* Deliverable intended to meet needs specific to the Europe Economic Area (EEA), required under a Standardisation Request (SReq) from the European Commission (EC)/European Free Trade Association (EFTA) – ETSI EN and European standardisation deliverable.
* Deliverable providing technical requirements or explanatory material or both – ETSI GS.
* Deliverable containing only informative elements – ETSI GR.
* High quality specifications delivered early to the market - ETSI TS.
* High quality standards supported by the whole ETSI global membership - ETSI ES.
* Deliverable containing explanatory material – ETSI TR.
* Information document used for various purposes, including giving public availability to information not produced within a Technical Group – ETSI SR.
* Document elaborated by ETSI partners and adopted by ETSI, to become an ETSI Technical Specification (TS) or an ETSI Technical Report (TR) - Publicly Available Specification (PAS).

:::NOTE: For more information, please read about PASs in our [https://www.etsi.org/about/our-partnerships Partnerships section].

The numbering convention used by ETSI to link related documents at these various "levels" simplifies their market application.

='''Process'''=

[[File:Figure1_SMP.jpeg|center|caption]]

The Standards Making Process (SMP) is the process applied for the Technical Organization's production of standards and deliverables and the Secretariat's involvement in and interaction with the Technical Organization, the ETSI members and the ETSI National Standards Organizations.
The general conditions for the SMP are defined by the ETSI Directives, in particular the Technical Working Procedures. The Secretariat's tasks and activities in SMP are primarily defined in the Quality Management System (QMS) documentation of ETSI Operations (OPS) Division.

==Process overview==
''[process - a structured, measured set of activities designed to produce a specified output]''

The objective of the ETSI Standards Making Process (SMP) is to convert market needs for standardization in the ICT area into ETSI deliverables (specifications, standards, norms, guides, reports) used in the market place.
The input to the process is an existing (as yet known or unknown) market need for standardization. The output is the broad application of the produced deliverables in the market place.
The SMP consists of five main elements, sub-processes, with their own distinct objectives, inputs and outputs. Each sub-process is defined to the level of which operational tasks are performed, and where in the ETSI organization they are performed.
The whole ETSI organization is in one way or the other involved in either operation of the SMP or in direct or indirect support of it. The main technical activities are performed in the Technical Groups of the Technical Organization. The main direct support to those activities is provided by ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions of the ETSI Secretariat.
The operation of the SMP in the Technical Organization is governed by the ETSI Directives, in particular the Technical Working Procedures, and the ETSI Drafting Rules. The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System documentation, notably that of ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions.

==Inception==
''[inception - an act, process, or instance of beginning (as of an institution, organization, or concept)]''

The times when initiatives to standardization were taken only when products and services were already available are since long gone. This is particularly the case for telecommunications where standardization precedes or goes hand in hand with the design and development processes.
The input to this sub-process is "what's going on in the marketplace", with "marketplace" having a broad interpretation, including development in the research and academic circles.
The output is a new standardization area, given to an existing or a new Technical Group. The formal output is the Terms of Reference (ToR) and/or a Project Requirements Definition (PRD) document, approved by the ETSI Board or, in the case of an ETSI Partnership Project with an external organization, approved by the ETSI General Assembly.

==The process itself consists, in broad terms, of:==
*Identifying needs for standardization in the subject areas defined by the ETSI Statutes and Rules of Procedure.
*Defining the suitable organization for such standardization within ETSI.
==There are various actors in this process:==
* Experts in the Technical Bodies, Special Committees and ISGs.
* ETSI Members.
* Supported by OPS Technical Officers and staff from Innovation.

==Conception==
''[conception - the capacity, function, or process of forming ideas or abstractions or of grasping the meaning of symbols representing such ideas or abstractions; an idea or general notion; the originating of something (as an idea or plan) in the mind].''

The creation of a new standardization area or ISG is manifested by the establishment of the new Technical Group or the amendment of the Terms of Reference of the Project Requirements Definition of an existing.
The identification, definition, approval and adoption of work items are the main elements of the conception phase (even if work items may have been envisaged already during the inception process).
The input is identified standardization needs in the area. These work items may either be entirely new, leading to new deliverables, or a new version of an existing deliverable ("maintenance work item").
The output is a work item, adopted by the ETSI Membership for ETSI deliverables created on proposal for Full or Associate members.
A proposal for a work item may come from inside or outside the Technical Group. The Technical Group may approve the work item, if at least four ETSI Members volunteer to support the work (except those in response to a Standardisation Request (WISR)). The adoption is formally done by the ETSI Membership, except those in response to a Standardisation Request (WISR). The existence of new work items is made known via the ETSI Web site and Members who disagree with the item may within a 30-day period oppose its adoption into the ETSI Work Programme.
ETSI may elaborate European Standards and European standardisation deliverables in response to Standardisation Requests to support the European legislation or policies, in accordance with the amended Regulation (EU) No 1025/2012.
As per Article 20.4 of the Rules of procedure, it is the responsibility of the National Standardisation Bodies (NSB) to adopt a new WISR created by the responsible Technical Group in response to a Standardisation Request (SReq).
For full details see clauses 1.6.3 (Adoption of a Work Item) and 1.7 (Decision-making in a Technical Group of the Technical Working Procedures.
==Drafting==
''[drafting - to make a preliminary or tentative version, sketch, or outline (as of a literary composition or other document)].''

A work item in the ETSI Work Programme is intended to lead to one (or more) ETSI deliverable(s).
A Technical Group is free to organize its work in any way it wishes, within the rules of the Technical Working Procedures, including create Working Groups to which the tasks of drafting parts of the Technical Group's work programme are given.
The drafting usually takes place in a small team (Rapporteur group) led by a Rapporteur. The work is largely done by "correspondence", i.e. by exchange of documents via the ETSI DocBox server and LISTSERV email exploder facilities.
When the draft by the Rapporteur group is considered ready, the draft deliverable is handed over to the Working Group (when it exists) for approval. The formal approval for further processing or, in the case of ETSI Technical Specifications or ETSI Technical Reports, approval and adoption can only be done by the Technical Group, either at a meeting or by correspondence.
Some drafting activities for a Technical Group are performed by Specialist Task Forces (STF)/Testing Task Forces (TTF) located at the ETSI Secretariat.
The adaptation of specifications from external bodies (Publicly Available Specifications (PAS)) to the ETSI deliverable structure follows the same rules, but will normally be performed by the PAS provider, as defined in the Guidelines for adoption of Publicly Available Specifications.
==Adoption==
''[adoption - the act or process of adopting someone or something, such as: the act or process of giving official acceptance or approval to something]''

While the drafting process is, in principle, the same for all ETSI deliverables, the process elements of the adoption process depend on the type of deliverable being processed.

==='''ETSI Group Specification, ETSI Group Report, ETSI Special Report, ETSI Technical Specification and ETSI Technical Report''' ===
*'''For ETSI Group Specification (GS), ETSI Group Report (GR), ETSI Special Report (SR), ETSI Technical Specification (TS) and ETSI Technical Report (TR) elaborated on proposal from Full and Associate members:'''
:The Technical Group draft approval and adoption take place at the same time (one combined decision).
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:Figure2_SMP.jpeg|center]]

:For full details see clauses 2.2.4 (TS and TR approval procedures), 2.2.6 (SR approval procedure) and 2.2.7 (GS and GR approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

*'''For ETSI Technical Specifications (TS), ETSI Special Report (SR) and ETSI Technical Reports (TR) elaborated in response to a Standardisation Request (SReq), also called European standardisation deliverables:'''
:They shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in clause 2.2.2.1.1 of the ETSI Technical Working Procedures contained in the ETSI Directives.
:After the Technical Group draft endorsement, the NSBs shall perform a Public Enquiry (see Article 21.4 of the Rules of Procedure) and at least one (1) Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) performed in a combined procedure via a Web browser interface (e-Approval application), over a period of 90 calendar days. If this vote is successful, and if no substantial comments are received as a result of this consultation, the European standardisation deliverable is published.
:The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:Figure3_SMP.jpeg|center]]

==='''ETSI Standard and ETSI Guide'''===
After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) elaborated on proposal from Full and Associate members is made available to the ETSI Membership (Full and Associate members) for voting in accordance with the Membership Approval Procedure (MAP) defined in clause 2.2.3 (ES – EG approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

Voting is done via a Web browser interface (e-Approval application). The voting period is 60 calendar days (in compliance with World Trade Organization timing requirement).
The deliverable is adopted if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:Figure4_SMP.jpeg|center]]

After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) '''elaborated in response to a Standardisation Request (SReq)''' is made available to the ETSI Membership (Full and Associate members) for endorsement by ETSI Membership Approval Process (MAP) defined in in clause 2.2.3 Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]. Voting is done via the Web browser interface (e-Approval application).
The consultation and voting period is 60 calendar days (in compliance with World Trade Organization timing requirement). The deliverable is endorsed if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).

After the Technical Group draft endorsement, the NSBs shall perform in a combined Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) through the Web browser interface (e-Approval application), over a period of 90 calendar days. If the vote is successful, and if no comments are received as a result of this consultation, the European standardisation deliverable is published.

The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.[[File:Figure5_SMP.jpeg|center]]
==='''ETSI European Standard (EN)'''===

European Standards (ETSI EN) elaborated on proposal from Full and Associate members, shall be adopted by application of the European Standard Approval Process (ENAP) specified in clause 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].
After Technical Group draft approval, the draft ETSI EN is made available to the by the eligible members of the National Standards Organizations Group (NSOG) as per Article 13.2.1 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] for adoption.

The NSOs shall perform in a combined Public Enquiry (PE) and a Weighted National Voting procedure (see Article 13.4 and 13.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), through the Web browser interface (e-Approval application), over a period of 90 calendar days.
Without any technical comment and after successful Vote (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure), the draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days.

In the event that technical comments have been submitted, the result of the Weighted National Voting procedure shall be ignored, and the comments shall be discussed by the responsible Technical Group during the planned resolution meeting, within a period of 30 days. If significant changes have been made, the TG Chair may decide that the revised draft shall be submitted to another Enquiry + Vote procedure, otherwise it may be presented for direct use of a Weighted National Voting procedure (60 calendar days) of the ENAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:EN ENAP Simplied.gif|thumb|900x900px|Flowchart representing the process explained above.|center]]

European Standards (ETSI EN) '''elaborated in response to a Standardisation Request (SReq)''', shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in Article 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]

After Technical Group draft approval, the draft ETSI EN is made available to the NSBs (National Standardisation Bodies) for adoption.

The NSBs shall perform the Public Enquiry (PE) and at least one (1) Weighted National Voting procedure (see Articles 21.4 and 21.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), performed in a combined procedure via a Web browser interface (e-Approval application), over a period of 90 calendar days.

The deliverable is adopted if no technical comments have been submitted, at least 71 % of the weighted NSBs’ votes cast are in favour, and at least a quorum of fifty percent (50%) participation of NSBs is reached (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure). The draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days following the Vote.

If technical comments are received, the Technical Group Chair shall, within a period of 30 days, organize the resolution of the comments received, the preparation of a revised draft, approval of the revised draft at TG level, and submission of the revised draft and resolution report to the ETSI Secretariat. If significant changes have been made, the TB Chair may decide that the revised draft shall be submitted to another Approval Process otherwise it may be presented for direct use of the voting step (60 days) of the SRdAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:EN SRdAP Simplified.gif|thumb|900x900px|Flowchart representing the process explained above.|center]]

In order to make the results of the work of the Technical Group available to the market at an early stage, some of the above processes may be combined in such a way that two deliverables with identical content are processed/published in parallel.

For example, if the intention is to publish the draft as an ETSI EN, but only after application of the EN Approval Procedure (ENAP) or Standardisation Request deliverables Approval Process (SRdAP), the editing of the ETSI EN (sub-process Editing prior to Public Enquiry) also covers the Publication of an ETSI TS with identical contents.

Parallel ETSI ES and ETSI TS processing is also possible, but the time gain in this case is less pronounced.

:::NOTE: Detailed rules for the approval procedures described above may be found in the Technical Working Procedures (TWP).

='''Promotion'''=
''[promotion - the act of setting up or furthering a business enterprise; active furthering of sale of merchandise through advertising or other publicity]''

The promotion activities address three main objectives to attract new:
* standardization areas
* work items
* active members
in three main time frames:
* prior to start of standardization work (inception and conception)
* during standardization work (drafting and adoption)
* after publication

='''Process management'''=

''[management - the conducting or supervising of something (as business), esp. the executive function of planning, organizing, co-ordinating, directing, controlling, and supervising any industrial or business project or activity with responsibility for results]''

The operations of ETSI and its bodies are governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] (containing ETSI Statutes, ETSI Rules of Procedure, ETSI Board Working Procedures, Powers and Functions of the Board, Terms of Reference of the Operational Co-ordination Group, and ETSI Technical Working Procedures).
The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System.

='''Process performance'''=

''[performance - the capacity to achieve a desired result]''

==The main performance characteristics of interest for the Standards Making Process are:==
* timeliness
* deliverable quality
* cost
* production

==Timeliness addresses mainly two time-to-market aspects:==

* just-in-time availability, availability of the Technical Body approved deliverable in the optimal moment, not too early, not too late.
* adoption delay, the time it takes to run the deliverable through the approval process.

The first aspect is difficult to quantify, except when it's too late, and thus difficult to improve.

The second is within ETSI a matter for continuous follow-up (and improvement). Requirements are given by the Technical Working Procedures, complemented by annually reviewed objectives for the process elements operated by OPS.

Deliverable quality is a many-faceted concept, ranging from absence of spelling and document layout mistakes to acceptance as a useful standard in the marketplace.
Cost is also difficult to estimate. It is estimated that the total cost for the ETSI standardization activities is of the order of 10 times the budget for the ETSI Secretariat.
Process costs are only followed on the level of OPS activities in relation to the Technical Organization.

Production, i.e. the process output at three stages in the Adoption process, viz. Publication, Editing prior to Member Voting and Public Enquiry, and Editing prior to Voting (ENAP) is continuously recorded in terms of number of deliverables and size of deliverables (number of pages when the corresponding files are printed).

Monthly statistics for production (per process stage as indicated above, Technical Body and type of deliverable), adoption delays (moving averages for process cycle (lead) times) for the various types of deliverables, and prediction of the production for the next twelve months is made available to the ETSI membership.

==Monitoring of the conception, drafting and adoption sub-processes address for the Technical Bodies==

* composition of the work programme
* production of deliverables (number of deliverables and their size)
* activity level
* delays
* cost elements

==Process reengineering==

''[reengineering - the fundamental rethinking and radical redesign of processes to achieve dramatic improvements in critical measures of performance]''

Reengineering of the processes are either part of a continuous improvement programme (which addresses both changes to the formal procedures as described by the Technical Working Procedures and changes to internal OPS working procedures) or change actions that take place (in OPS Division or in the Technical Organization) when new information tools and technologies are mature for implementation.

='''Working methods'''=

The work in the Standards Making Process is governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives], which consists of:

* ETSI Statutes
* ETSI Rules of Procedure
* ETSI Board Powers and Functions, and Working Procedures
* ETSI Technical Working Procedures
* ETSI Drafting rules
* The terms of reference for the operational co-ordination group (OCG) between the Technical Body Chairmen and the Secretariat.

The Chair of a Technical Body (TB), nominated by the TB and appointed by the Board, is responsible for the overall management of the TB, its working groups and its work programme.

Representatives of full and associate members can participate in the work of a TB and its working groups. Representatives of non-members may participate on an "exceptional and temporary" basis, if the TB Chair agrees. Working documents are usually available only to members of ETSI (while the resulting TB approved output is available in the public domain, for free of charge [https://www.etsi.org/standards-search#Pre-defined%20Collections download].

Each TB establishes and maintains a work programme, consisting of Work items. The various TB work programmes together constitute the [https://portal.etsi.org/webapp/WorkProgram/Expert/QueryForm.asp ETSI Work Programme]. The responsibility for a Work item is usually given to small group of experts, chaired by a Rapporteur.

A work item is approved by the TB and then formally adopted by the whole membership (via a web based procedure).

Most of the technical work in such Rapporteur groups, in working groups and in the TB as a whole is done via electronic means, email, email exploders, and the ETSI server (ftp or http). TBs and working groups also arrange physical meetings (with a frequency of 2 - 6 meetings per year). Such meetings take place either at the ETSI Secretariat meeting facilities in Sophia Antipolis or are hosted by ETSI members, in the majority of cases in continental Europe.

Decisions in a TB are taken either by consensus or by a weighted vote (where a proposition passes if at least 71% of the votes cast are in favour).

The TB approves the output from its work on work item, an ETSI Deliverable. In the case of ETSI Technical Specifications and ETSI Technical Reports, the TB also adopts the deliverable for publication; for the other deliverables adoption takes place after application of the relevant approval Process.

NSOs Guide

2026-06-01T14:19:56Z

Martinn: /* Adoption of the WISR(s) */

='''Introduction'''=

This guide provides a step-by-step guidance on the essential elements, most common practices and responsibilities of the National Standards Organisations (NSOs) and National Standardisation Bodies (NSBs).

An NSO is an organisation that develops, maintains and coordinates voluntary standardisation activities in a particular country. NSOs typically represent the interests of various stakeholders, including businesses, consumers, academia and government.

An NSB is an NSO from the European Economic Area and thus from one of the following countries: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, The Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain or Sweden.

The information contained in this guide is based on the Rules of Procedure (RoP) and Technical Working Procedure (TWP) contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives], the European Commission Regulations (EU) [https://eur-lex.europa.eu/legal-content/FR/TXT/?uri=celex%3A32012R1025 N° 1025/2012], and amendment [https://eur-lex.europa.eu/eli/reg/2022/2480/oj N° 2022/2480] and also on the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

='''Roles'''=
==The NSO/NSB Official Contact==
The Official Contact is the person designated by the NSO to be the main contact person between ETSI and the NSO/NSB.
There is only one Official Contact per NSO/NSB, ensuring that all the contact details within the organisation are correctly registered in the ETSI Directory Services application. Contact details can be consulted via the [https://portal.etsi.org/webapp/TelDir/TelDirectory.asp Directory Services] page.
[[File:Picture nso.jpg|center|frame]]
The '''NSO Official Contact''' is responsible for the following tasks within the represented country:

* ensuring that no national standardisation activity or publication of any new or revised standard, which could prejudice the preparation of a standard, is undertaken during the Standstill period of a European standard (EN);
* carrying out the Public Enquiry (PE);
* establishing the national position of the represented country;
* ensuring the transposition of the adopted ENs into national standards;
* ensuring the withdrawal of any conflicting national standards with any recently adopted ENs.

The '''NSB Official Contact''' has the same responsibilities listed above plus:

* participating in the EC/EFTA Standardisation Requests (SReq) drafting process;
* participating in the Weighted National Voting procedure to accept SReqs;
* participating in the Weighted National Voting procedure to adopt Work Item(s) identified in the Standardisation Request (WISR); and
* providing ETSI with the title translations into the mandatory official languages via the e-Approval application.

==The NSO/NSB Voting Contact==
The Voting Contact is a person designated by the Official Contact to cast votes during Weighted National Voting procedures and submit comments during Public Enquiries.

The Official Contact may decide to be also considered as a Voting Contact. It is possible to have several Voting Contacts within the same organisation, but only the last vote cast by the Voting Contact of an NSO during a Weighted National Voting procedure will count. It is the responsibility of the NSO to decide which Voting Contact can vote, the ETSI Secretariat has no responsibility in this area.

In specific conditions, the Weighted National Voting procedure may take place at the ETSI General Assembly level, and in such a case, it is the responsibility of the Head of each National Delegation to cast a vote, after consultation of the relevant NSO.

== NSOs profiles and details ==
The profiles and details of the NSOs are available [https://www.etsi.org/about/our-partnerships here]

For more information:

[https://ocgwiki.etsi.org/index.php?title=Delegate%27s_Guide#ETSI_Information_Policy Delegate's Guide]

[https://ocgwiki.etsi.org/index.php?title=Delegate%27s_Guide#Useful_links_to_find_out_more Useful links]

==Head of National Delegation (HND)==
The Head of National Delegation is the person appointed by a National Delegation (i.e. the ETSI Full members from the same country) and notified to the Director-General. The Head of National Delegation shall be appointed amongst the representatives of the organisations forming the National Delegation.

==The ETSI Secretariat Primary Contacts==
The role of the [https://portal.etsi.org/TB-SiteMap/NSO/Contact Primary Contacts] consists in:
* providing meeting facilities and organising meetings;
* facilitating communication within the groups;
* helping wherever possible the NSOs/NSBs achieving their strategic goals; and
* supporting the NSO/NSB Groups completing their duties using the tools put in place to make their tasks easier.

='''NSOG/NSBG-ETSI meetings'''=

ETSI will have periodic meetings with the NSOs/NSBs to manage the co-operation established in the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

These meetings may be hybrid (combination of a physical meeting with physical and remote participation via electronic means) or held fully online via electronic means.

='''Agreements'''=

==ETSI-NSO Agreement==

All recognised NSOs/NSBs notified to the ETSI Director-General under Article 13.2 of the Rules of Procedure are entitled to sign the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].
==Distribution Agreement==
The distribution agreement allows the NSOs to distribute ETSI standards. In return the NSOs who distribute ETSI standards shall provide an annual report detailing information on distributed standards for analysis and evaluation purposes. NSOs that do not distribute ETSI standards are exempt from this agreement.

='''Responsibilities'''=
[[File:Standstill.png|thumb]]

==Standstill==
Standstill is the obligation accepted by the NSOs and the ETSI members not to undertake any national standardisation activity which could prejudice the preparation of an EN or a European standardisation deliverable and, not to publish a new or revised standard which is not completely in line with an existing EN or European standardisation deliverable.
Standstill applies to an individual work item leading to an EN or a European standardisation deliverable and accepted by the ETSI General Assembly, with a precise scope and target date. It does not apply to areas or programmes of work as such. General provisions are given in Article 13.3.2 of the Rules of Procedure.
The [https://webapp.etsi.org/standstill/standstillForm.asp ETSI Standstill application] allows anyone to view the ETSI Work Items under the perspective of the available Standstill information.

===Imposition and release of standstill===
Following the adoption by the responsible Technical Group of a new Work Item (WI) or the endorsement of a new Work Item(s) identified in the Standardisation Request (WISR) intended to result in an EN or a European standardisation deliverable and prior to the drafting of this standard, ETSI shall notify the NSO/NSB as soon as a decision regarding imposition or release of standstill has been made.
Standstill shall start sixty (60) calendar days after the adoption of the Work Item (WI) or Work Item(s) identified in the Standardisation Request (WISR), or at the start of the work, whichever date comes later.
Standstill remains in force until withdrawal of the EN or the European standardisation deliverable, unless it is released by decision of the ETSI General Assembly.

===Infringement of standstill===
Standstill is not infringed by:

# the issue by an NSO/NSB of a draft standard for Public Enquiry intended and designated as a contribution to ISO/IEC and/or CEN/CENELEC/ETSI standardisation;
# the publication by an NSO/NSB, within three (3) months of the start of standstill, of a national standard which that NSO/NSB has already approved;
# the publication by an NSO/NSB, after notifying the ETSI Director-General, of a national standard adopting, without change, a published ITU-T or ITU-R Recommendation or a standard in the field of ETSI's interest prepared by the ISO/IEC, where there is neither an EN nor a European standardisation deliverable already in existence.

In cases 2) and 3) the NSO/NSB commits itself to aligning the national standard with the eventual EN or European standardisation deliverable, when issued.

==EN Approval Process (ENAP)==
ETSI may elaborate ENs on proposal from at least four (4) Full and/or Associate members in accordance with the provisions of Article 2.2.1 of the Technical Working Procedure.
These ENs shall be adopted by the eligible NSOs through the [https://www.etsi.org/images/articles/SMP/ENAP_EN.gif ENAP] as specified in Article 13.2 of the Rules of Procedure.

===Participation to the combined Public Enquiry + Weighted National Voting procedure===
The Approval Procedure (AP) comprises a Public Enquiry and a Weighted National Voting procedure performed in a combined procedure undertaken by each NSO in its own country to evaluate the likely adoption of a European Standard.

ETSI undertakes to notify all NSOs the start and end of the AP and to provide access to the relevant EN. The comments, if any, resulting from an AP may be of technical or non-technical nature.

It is necessary to use the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application to cast votes and submit comments. If access to the ETSI servers is denied, please apply for an [https://portal.etsi.org/createaccount#/home ETSI EOL account] or contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

Comments shall be submitted using the ETSI dedicated ENAP or SRdAP comments and resolution report [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK template]. The template is available on the online [https://portal.etsi.org/webapp/EApproval/ e-Approval application home page] (see figure 1) or on the ETSI [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] or [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] Portal page. See clause 4.2.3 for more details.
[[File:E-Approval template.jpg|center|thumb|655x655px|Figure 1: e-Approval application (home page)]]

===Participation to the ''second'' Weighted National Voting procedure===
A Weighted National Vote is the expression of an opinion resulting from of a national consultation undertaken by each NSO to collect all views expressed in its country on the adoption of a European Standard.
A Weighted National Vote shall be carried out over a period of sixty (60) calendar days.
The Weighted National Vote period may be extended by ETSI on receipt of a justified request from a NSO.
ETSI undertakes to notify all NSOs the start and end of the Weighted National Vote and to provide access to the relevant European Standard.
:::IMPORTANT: When a country is represented by more than one NSO, any of the NSOs have the right to vote but only one vote per country shall be counted as vote cast. Votes may be changed by Official or Voting contact of the same country prior to the closing of the vote. Only the last vote casted before the closing of the Weighted National Vote will be considered.

===How to submit comments and/or cast votes via the e-Approval application===
The NSO undertakes to carry out the public enquiry in its country and to consider all views expressed in its country before deciding how to cast any votes.
It is essential to consolidate all comments received by the set deadline, using the [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report TEMPLATE].

[[File:Figure6_NSOs.jpg|frame|center]]

Some advices for the resolution meeting on dealing with comments collected during the Public Enquiry are given in the [https://ocgwiki.etsi.org/index.php?title=Chair%27s_Guide#ENAP_Resolution_meetings ETSI Chair's Guide].
When the template has been duly filled in and/or the decision to cast a vote has been taken, it is time to access the voting tool.

All details on how to submit comments and cast votes on ENAP can be consulted by clicking [https://help.etsi.org/index.php?title=E-Approval_Application HERE].

==Standardisation Request deliverables Approval Process (SRdAP)==
ETSI may elaborate ENs and European standardisation deliverables in response to SReqs to support the European legislation or policies, in accordance with the amended Regulation (EU) No 1025/2012. These deliverables shall be adopted by the eligible NSBs throughout the [https://www.etsi.org/images/articles/SMP/SRdAP_EN_SRdAP_.gif SRdAP].

===Participation to the Standardisation Request (SReq) drafting process===
The NSBs, the NSOs and the Annex III organisations, are involved in the ETSI process to comment and/or propose modifications to the working draft SReq text as explained in Articles 20.2 to 20.3.3 of the Rules of Procedure.

The NSBs, the NSOs and Annex III organisations will be requested during a meeting organised by the Secretariat, to submit preliminary comments, on the distributed SReq draft. It is possible to invite whomever necessary within a NSB, NSO and Annex III organisation to this meeting. For discussions concerning the distributed SReq draft, managers or policy officers would be more appropriate but since all organisations are different, this depends on the individual structure and organisation.

[[File:Figure7ab_NSOs.jpg|frame|center]]

===Acceptance of the Standardisation Request (SReq)===
When the draft of a new Standardisation Request (SReq) is finalised, the NSBG members will be asked to accept or reject the submitted Standardisation Request within twenty-five (25) calendar days.

During this twenty-five (25) calendars-day period, each NSBG member may receive comments from the NSOs, Annex III organisations, the BOARD, OCG members and from the Technical Group. The NSB's national position to adopt or reject the proposed SReq will have to be submitted via the TB decision/support [https://portal.etsi.org/webapp/tbdecision3/Menu.asp#/Voting tool].

Within 30 calendar days after ETSI receives the official Standardisation Request (SReq), and following the closure of the NSBG members' vote, the Director-General, on behalf of ETSI, shall inform the EC, EFTA, relevant Technical Groups, the NSBG, the NSOG, Annex III Organizations, and all ETSI members of the NSBG's decision.

===Adoption of the WISR(s)===
Upon receipt of the Work Item(s) identified in the Standardisation Request (WISR) and created by the responsible Technical Committee, each NSB can express the national position to adopt or reject/change/stop the proposed WISR via the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application.

===Participation to the combined Public Enquiry + Weighted National Voting procedure===

The Enquiry + Vote (EV) comprises a Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure) performed in a combined procedure undertaken by each NSB in its own country to evaluate the likely acceptance of a European Harmonised Standard or a European standardisation deliverable. See Article 21.2.1 of the Rules of Procedure for full details.

::'''Important:''' The Enquiry + Vote period (90 calendar days) may be extended by ETSI on receipt of a justified request from an NSB.

ETSI undertakes to notify all NSBs the start and end dates of the Enquiry + Vote and to provide access to relevant European Standard(s) or European standardisation deliverable(s).

It is important that comments are submitted using the ETSI dedicated [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report template] (see clause 4.3.6).

The comments, if any, resulting from an Enquiry + Vote may be of '''technical''' or '''non-technical''' nature.
Guidance and instructions on how to submit comments and cast votes are given in clause 4.3.6.

For all European Harmonised Standards, when submitting comments or casting a vote, a box called "Translated title" is displayed.
It is the exclusive responsibility of each NSB whose official language is listed below to provide ETSI with the '''translation''' into its own language, via the ETSI online [https://portal.etsi.org/webapp/EApproval/ eApproval application].

List of official languages (25):
Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Icelandic, Italian, Latvian, Lithuanian, Maltese, Norwegian, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

::'''Important:''' In order to have an European Harmonised Standards listed in the OJEU, it is mandatory to have its title translated in all the official languages.

===Participation to the 2nd Weighted National Voting procedure===
A Vote Adoption is the expression of an opinion resulting from a national consultation undertaken by each NSB to collect all views expressed in its country on the adoption of a European Standard or a European standardisation deliverable.

A Vote Adoption shall be carried out over a period of sixty (60) calendar days.

The Vote Adoption period may be extended by ETSI on receipt of a justified request from a NSB.

ETSI undertakes to notify all NSBs at the start and end of the Vote Adoption and to provide access to the relevant a European Standard or a European standardisation deliverable.

::'''Important:''' When more than one NSB represent a country, any of the NSBs have the right to vote but only one vote per country shall be counted as vote cast. Votes may be changed by any of the NSBs of the same country prior to the closing of the vote. Only the last vote casted before the closing of the Weighted National Vote will be considered.

===How to submit comments and/or cast votes===
The NSB undertakes to carry out the public enquiry in its country and to consider all views expressed in its country before deciding how to cast any votes.

It is essential to consolidate all comments received by the set deadline, using the [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report TEMPLATE] (see TEMPLATE).
Some advices for the resolution meeting on dealing with comments collected during the Public Enquiry are given in the [https://ocgwiki.etsi.org/index.php?title=Chair%27s_Guide#ENAP_Resolution_meetings ETSI Chair's Guide].

When the template has been duly filled in and/or the decision to cast a vote has been taken, it is time to access the voting tool.
All details on how to submit comments and cast votes on SRdAP can be consulted by clicking [https://portal.etsi.org/Portals/0/TBpages/NSBG/Docs/Guidance%20on%20how%20to%20submit%20comments%20and%20vote.pdf HERE].

='''Transposition'''=
Each NSO shall take measures to ensure the visibility of European Standards or European standardisation deliverables on a national level:
* by publication of an identical text; or
* by publication of an endorsement (i.e. publication of an endorsement sheet or official announcement) within a short time after its publication by ETSI.

"Publication of an identical text" means identical in technical content and presentation (except translation) and with no restrictions for application.
"Endorsement" means that it shall be stated that the European Standard or European standardisation deliverable has been approved together with the number, title and date, and location from where copies of the text may be obtained.

European Standards or European standardisation deliverables thus published or endorsed, shall be given the status of national standards.
It is the responsibility of each NSO to update the [https://portal.etsi.org/webapp/Transposition/home.aspx ETSI Transposition and Withdrawal database]. A [https://portal.etsi.org/webapp/Transposition/manual.aspx?topic=Overview user manual guide] is provided via the tool itself. A [https://ocgwiki.etsi.org/images/d/d4/How_to_consult_and_declare_transposed_ETSI_Standards.pdf PDF] and a [https://portal.etsi.org/Portals/0/TBpages/NSOG/How%20to%20consult%20and%20transpose%20ETSI%20Standards.mp4 Video] format are also available for your convenience.

='''Translation'''=
Once a European Standard or European standardisation deliverable has been adopted and published in English as an official standard, it may be translated into another language and published equally as an official version of the standard.

Each NSO is entitled to translate standards into the language(s) of its own country, in accordance with Article 8 of the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

The costs of all translations of standards shall be covered by the parties interested.

='''Withdrawal of conflicting national standards'''=

When an EN on a specific matter has been published by ETSI, the NSOs shall ensure that all conflicting national standards on that specific matter are withdrawn on an agreed date set by the General Assembly.

='''Tools'''=

==ETSI online e-Approval application==
ETSI NSOs and NSBs are authorized to cast votes and submit comments electronically using the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application.

The ETSI Technical Groups can consult the submitted comments on ETSI European Standards and European standardisation deliverables as soon as an approval procedure is launched. The casted votes are made available at the closure of the approval procedure.

==ETSI Work Programme application==

The [https://portal.etsi.org/webapp/WorkProgram/SimpleSearch/QueryForm.asp ETSI Work Programme] application is an application which contains all the information needed with regard to the documents’ version number, title, keywords, status and much more.

It provides an easy way to search for ETSI standards by running dynamic database queries.
To download the document, just click on the corresponding download standard icon (on the top right-hand side). Depending on the status as an ETSI member or non ETSI member, one has the option of downloading either the Word® or the PDF version.

This application allows to download individual copies of ETSI publications free of charge.

If further help is needed, please contact us at [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

==European Standards compared versions==

A list can be obtained of the most recent [https://docbox.etsi.org/Partners/nso/Compared_versions ENs sent on approval compared] with the previous published version of the same European Standard (if any).

These documents are made available in order to facilitate the comprehension of the changes made between the two versions.
In the same spirit, a list of the latest versions of published [https://portal.etsi.org/Services/editHelp/To-help-you-in-your-work/Services/HS-compared-versions European Harmonised Standards compared with the previous versions] is made available.

==Metadata==

ETSI makes information related to the production of deliverables accessible via its website at [https://docbox.etsi.org/Metad here].

{|
| • WI number || • Schedule/milestones
|-
| • Type and document number|| • Mandates if any
|-
| • Version number|| • hEN or not
|-
| • Procedures/Actions (all)|| • Scope||
|-
| • Title || • Keywords||
|-
| • Technical Body || • Stage codes||
|}

What is listed above are the weekly collected information of the published ETSI Deliverables, called "metadata", which are made available at [https://docbox.etsi.org/Metad/Weekly_Pub/ here].

They are produced to be imported into electronic tools/applications that any NSOs may wish to develop in order to circulate information in an efficient way, without having to manually record the data for each deliverable recently produced.

DKE has kindly accepted to share their experience in the present wiki guide in order to explain how the metadata can be used. DKE uses these metadata to circulate information among their experts in national standardisation committees. DKE automatically imports the metadata in their own database every week. Metadata from IEC and CENELEC can also be fed in the same tool. After importing the metadata, deliverables can be found in a personalized display of the application. The documents are already allocated to the national mirror committees. Here is an example of the result where DKE/K 738 is the national mirror to ETSI/ERM TG MARINE. Consequently, EN 300 338-7 Final Draft Version 1.1.0:2022-02 has been circulated in this committee. The external experts can perform a single or group download. Users can also get notification emails which can be customized.

[[File:Figure8_NSOs.jpg|frame|center]]

This is the internal view that shows where the circulation is done.

[[File:Figure9_NSOs.jpg|frame|center]]

Any tool/application can be automatically fed. To do so, it is necessary to create an automatic bulk download. This is something that needs to be put in place by the NSO IT service. ETSI IT can help if necessary.
These metadata are password protected. For this reason, it is necessary to log in to access the information. If any difficulties are encountered when accessing the file, please contact us at [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

='''FAQ - Frequently Asked Questions'''=
==Where can I find the Technical Group resolution report?==

When an action is closed; the Technical Group Chair shall complete the Technical Group resolution meeting report to identify the decision taken in the Technical Group for each submitted comment. Then the report is uploaded on the ETSI online e Approval application.

[[File:Figure10_NSOs.jpg|frame|center]]

==What does "Under comments assessment" means?==

When "Under comments assessment" appears when searching for a closed action, it means that comments have been submitted during the approval process, and the Technical Officer has not yet finalised the categorization assessment.

[[File:Figure11_NSOs.jpg|frame|center]]

If a comment categorized as "non-technical" implies technical changes, the NSO who has submitted the comment, can be contacted to discuss the nature of the comment. When all comments have been carefully checked by the Technical Officer/Technical Group, the validation is made, and the results are displayed, and all parties are informed.

== How to download all meeting contributions in a bulk? ==
Please follow the instructions provided in the pictures below.
[[File:Download contributions 1.png|center|thumb|300x300px]]
[[File:Download contributions 2).png|center|thumb|300x300px]]

== NSOs participating in technical meetings ==
What are the conditions for sending an expert to join an ETSI TC or Work Group?

* '''If your organisation is an ETSI member, anyone can join under your organisation membership, however you must be aware that you are responsible for ensuring ETSI rules are followed. The Delegates will be tagged as representing your organisation.'''
Is it possible for Expert to join the corresponding Technical Committee for an unlimited time?
*'''Yes it is. However, it is requested to inform ETSI Membership Care at [mailto:Membership@etsi.org Membership@etsi.org] if this Delegate no longer represent your organisation in the future.'''
Could more than one expert participate in different ETSI Technical Committees? (for example: one expert to ERM TG11 and another expert to HF TC)

* '''Yes, this is possible.'''

Is there any possibility to send an expert to '''3GPP meetings?'''

* '''If your organisation is not a 3GPP member the only possibility is limited guest status of 6 months. See more by clicking [https://www.3gpp.org/about-us/membership/guest-membership here]. Should your organisation wish to become a 3GPP member, an additional fee per calendar year is due. Please contact ETSI Membership Care at [mailto:Membership@etsi.org Membership@etsi.org] for further details.'''
Further details on the technical organisation can be found in the [[Delegate's Guide#Technical Organisation|ETSI Delegate's Guide]].

Guidance on how to use the Contributions tool on the Portal is given at https://help.etsi.org/index.php?title=Contributions_application.

Several guides have been produced and made available on the ETSI Portal page:[[File:Picture1.png|center|thumb]]

== NSOs/NSBs participation to ETSI Technical Task Force ==
Depending on the Terms of Reference of a Task Force, NSOs and/or NSBs may be authorised to participate; e.g. According to the ECTF Terms of Reference, ''Participation to the Task Force shall be open-ended and will remain open to all ETSI members, including, without being limited to, ETSI National Standardisation Bodies (NSBs).''

== Overview of Rights by NSO Profile ==
By clicking on the following link [https://ocgwiki.etsi.org/images/d/d7/NSO_Rights_Matrix_20250613.pdf here] you will access a summary of the rights associated with each NSO profile.

Further details on who is allowed to participate in the activities is given [[Chair's Guide#Who is authorised to participate in the activities of an ETSI Technical Group?|here]].

== Discover the new Official Journal of the European Union, act by act! ==
The Official Journal of the European Union (the OJ), in which legal acts are published, moved to act-by-act publication from 1 October 2023.

Discover what will change in this [https://www.youtube.com/watch?v=gBz_FvfOsR8 video demo].

== Work programmes of standardisation bodies ==
European Standardisation Organisations (ESOs) and National Standardisation Bodies (NSBs) are mandated to prepare and publish their work programmes, ensuring transparency and accessibility. In addition, they are obliged to notify the European Commission and other relevant stakeholders of these programmes. This [https://single-market-economy.ec.europa.eu/single-market/goods/european-standards/notification-system/work-programmes-standardisation-bodies_en webpage] provides direct access to the most recent work programmes and their corresponding notification dates, acting as a central repository for standardisation updates.

Stakeholders are notified of policy actions related to European standards to ensure consultation and market relevance, in line with Regulation (EU) No 1025/2012, which requires publication on a dedicated website.

== How stakeholders are informed about EU standardisation policies ==
The purpose of the following [https://single-market-economy.ec.europa.eu/single-market/goods/european-standards/notification-system_en European Commission webpage] is to notify stakeholders about policy actions related to European standardisation (Article 12) publish information on Commission implementing decisions after formal objections to harmonised standards (Article 11(2)).

== Spotlight on ETSI technologies and announcements ==

=== [https://www.etsi.org/newsroom/news# ETSI press releases]: ===
The main target is to ensure the visibility of ETSI members’ work and reinforce the ETSI brand. All the press releases and flash news articles can be used to communicate to your stakeholders with reference to the source.

=== [https://www.etsi.org/events/upcoming-events Up coming ETSI events] ===
Discover the latest innovations, policy developments, and standardization progress by joining us at one of ETSI’s upcoming events. These gatherings bring together industry leaders, technical experts, and stakeholders from around the world.

=== [https://www.etsi.org/media-library/white-papers Recent white papers published] ===
Each white paper includes an abstract or Executive Summary at the beginning of the document. The publication of a new white paper is communicated via all our channels (including distribution list, CL, etc). White papers are under ETSI copyright but a link can be provided to your stakeholders.

=== [https://docbox.etsi.org/ETSI_presentations/ETSI_presentations/ Repository of marketing and communication material] ===
Under the resources tab on the ETSI portal, there are presentations and templates for use by our members:
[[File:Repository communication.png|center|thumb]]
Further information can be obtained by contacting the [https://www.etsi.org/newsroom/press-contact press team].

== What are the existing mailing lists and what are their purposes? ==
The main mailings list has been made available via the [https://portal.etsi.org/TB-SiteMap/NSO/NSOs-toolkit toolkit] made available on the [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] and [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] home page.

===ANNEX_III===

This email distribution list is used by the Secretariat to spread information related to the Standardisation Request deliverable Approval Process (SRdAP) to all Annex III Organisations contacts. This email distribution list is manually maintained. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=ANNEX_III here] (depending on access rights).

===DELIVERABLE-NOTIFICATIONS===
This email distribution list is used by ETSI Secretariat to weekly send notifications to all NSO Official and Voting Contacts. [https://webapp.etsi.org/deliverables/Subscribe.asp Additional subscription may be done by clicking here]. A link is also provided via the ETSI [https://portal.etsi.org/TB-SiteMap/NSO/NSOs-toolkit NSO toolkit] made available on the [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] and [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] Portal page.

Notification sent to the list subscribers to inform about the ETSI Deliverables which have been published or sent on procedure during the past week. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=DELIVERABLE-NOTIFICATIONS here].

===ETSI NSB_INFO ===
This email distribution list is used by ETSI Secretariat to spread information to all the '''NSB Official''' '''contacts''' '''as well as participants regularly involved in meetings'''. '''Any subscribers to this distribution list can also post to the list to share information'''.

A yearly update is launched by the Secretariat. The list can be manually updated on request at any time, when needed. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSB_INFO here].
:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

===ETSI NSO_INFO ===
This email distribution list is used by ETSI Secretariat to spread information to all the '''NSO Official''' '''contacts''' '''as well as participants regularly involved in meetings'''. '''Any subscribers to this distribution list can also post to the list to share information'''.

A yearly update is launched by the Secretariat. The list can be manually updated on request at any time, when needed. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSO_INFO here].

:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

=== ETSI NSO_TRANSLATORS===
This mailing list is used by the Secretariat to inform specific people from the NSB responsible for providing title translations of European Harmonised Standard about the opening of a new Enquiry + Vote (EV) or 2nd Weithed National Vote (VA).

Notifications sent through this list '''use a standardised subject line format to help recipients quickly identify the purpose of the message:'''

* '''[Standardisation Request] OPENING of Enquiry + Vote, EV''' ''nnnnnn'' '''- Title Translation'''”.
:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

=== Information relating to the AP and EV procedures ===
Notifications are sent to NSO-Contacts mailing list when an ETSI European Standard is registered by the Secretariat for submission to an EN Approval Procedure (AP) and or Enquiry + Vote (EV) in the coming weeks.

Notifications sent through this list use a standardised subject line format to help recipients quickly identify the purpose of the message, e.g.:

* '''[Standardisation Request] OPENING of''' ... ;
* '''[ENAP] OPENING of''' ...;
* '''[ACTION REQUIRED] ADVANCE CLOSURE NOTICE'''; and
* '''[FOR INFORMATION] - CLOSURE NOTICE'''.

===NSB-CONTACTS===
This email distribution list is used by the Secretariat to spread information related to the Standardisation Request deliverable Approval Process (SRdAP) to all the NSBs Official and Voting Contacts. This email distribution list is automatically and dynamically updated every day, with the details contained in the ETSI Directory Services. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSB-CONTACTS here] (depending on access rights).

===NSO-CONTACTS===
This email distribution list is used by the Secretariat to spread information related to the EN Approval Process (ENAP) to all the NSOs Official and Voting Contacts. This email distribution list is automatically and dynamically updated every day, with the details contained in the ETSI Directory Services. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSO-CONTACTS here] (depending on access rights).

== Reporting Regulation 1025/2012 ==
Article 24 of Regulation 1025/2012 requires that ETSI deliver a consolidated report on the implementation of Regulation 1025/2012 to the European Commission. This report is to be delivered to the European Commission by the end March of each year. The information contained is to cover the preceding year.

As a consequence, the information provided by mid-January 2025 should cover the full year 2024. The report to be delivered will not be a bundle of national reports but is to be provided as a consolidated report of information in a format that allows conclusions and comparison over a number of years. As agreed with CEN-CENELEC and the European Commission, this will only be possible if the input is made with structured information based on common questions and some agreed definitions.

Further information can be found on the [https://portal.etsi.org/TB-SiteMap/NSOG/Regulation-reporting-1025-2012 ETSI Portal].

= '''Sharing information with the NSOs''' =
Each year the ETSI Secreatariat contacts each NSO/NSB to verify that information regarding NSO Officials and NSO/NSB Contacts are up to date.

='''Definition of terms & abbreviations'''=

For the purposes of the present document, the following terms and abbreviations apply:

'''Annex III Organisations:''' the European stakeholder organisations defined in the Annex III of the amended Regulation (EU) No 1025/2012.

'''Consensus:''' a general agreement, characterized by the absence of sustained opposition to substantial issues by any important part of the concerned interest and by a process that involves seeking to take into account the views of all parties concerned and to reconcile any conflicting arguments. Consensus need not imply unanimity.

'''EN Approval Process (ENAP):''' the process consisting of a combined Public Enquiry (PE) and, at least, one Weighted National Voting (WNV) procedure performed by the National Standards Organisations (NSOs) in a single process used to adopt a European non-Harmonised Standard.

'''ETSI Deliverable:''' a document (SR, GR, GS, TR, TS, EG, ES or EN); or, in previous nomenclature, ETS, I ETS, ETR, TBR, TCR-TR or TC-TR) produced by ETSI as the result of an ETSI Work Item (WI).

'''ETSI Guide (EG):''' an ETSI Deliverable, containing only informative elements, approved for publication by the ETSI members via the MAP.

'''ETSI-On-Line (EOL) account:''' a set of credentials delivered by ETSI allowing a user to be authenticated to access a number of ETSI IT services.

'''ETSI Standard (ES):''' an ETSI Deliverable, containing normative provisions, approved for publication by the ETSI members via the ETSI Membership Approval Process (MAP).
:::NOTE: If the ES is elaborated in response to a Standardisation Request (SReq), it is then adopted for publication by the National Standardisation Bodies via the ETSI Standardisation Request deliverable Approval Procedure (SRdAP).

'''ETSI Partnership Project (EPP): '''an activity established when there is a need to co operate with external bodies and where such co operation cannot be accommodated within an ETSI Project or Technical Committee.

'''ETSI Project (EP):''' an activity aiming to achieve a well-defined result within a specific time frame, with a set of well-defined resources and focused on a set of ETSI Work Items (WIs). An ETSI Project is relatively self contained and has its own project management. ETSI members only may participate to the activity of an EP.

'''European Standard (EN): '''an ETSI Deliverable containing normative provisions, approved for publication by the National Standards Organisations (NSOs) by application of the ENAP.

'''Harmonised Standard (hEN):''' a European Standard adopted on the basis of a Standardisation Request made by the EC for the application of Union harmonisation legislation, approved for publication by the National Standardisation Bodies (NSBs) by application of the Standardisation Request deliverables Approval Procedure (SRdAP).

:::NOTE: For ETSI Deliverables in previous nomenclatures, consult Annex A.4 of the ETSI Technical Working Procedures (TWP).

'''European standardisation deliverables: '''any other technical specification than a European standard, adopted by a European standardisation organisation for repeated or continuous application and with which compliance is not compulsory.

'''Gross Domestic Product (GDP):''' sum of gross value added by all resident producers in the economy plus any product taxes and minus any subsidies not included in the value of the products.

:::NOTE: Definition of the World Bank available from https://datacatalog.worldbank.org.

'''Group Report (GR):''' an ETSI Deliverable, containing only informative elements, produced and approved for publication by an ISG.

'''Group Specification (GS):''' an ETSI Deliverable, containing normative provisions, produced and approved for publication by an ISG.

'''Head of National Delegation:''' person appointed by a National Delegation, and notified to the Director-General, to hold the role. The Head of National Delegation shall be appointed amongst the representatives of the organisations forming the National Delegation.

'''Industry Specification Group (ISG):''' an activity organised within a specific time frame, around a set of ETSI WIs addressing a specific technology area and supplementing the existing standards development process. ETSI members and non-ETSI members may participate to the activity of an ISG.

'''Special Report (SR):''' an ETSI Deliverable, containing only informative elements made publicly available for reference purposes.
An SR may be produced and approved respectively by:
*an ETSI Technical Body (TB);
*an ad-hoc group of the General Assembly (GA), Board or Operational Coordination Group (OCG);
*the ETSI Director-General on behalf of the General Assembly, Board or OCG.
:::NOTE: If the ES is elaborated in response to a Standardisation Request (SReq), it is then adopted for publication by the National Standardisation Bodies Group via the ETSI Standardisation Request deliverable Approval Procedure (SRdAP).

'''Membership Approval Process (MAP):''' approval process consisting of Weighted Individual Voting by Full and Associate members, used for the approval of an ES or an EG (see Articles 11.2.2, 11.3 and 14 of the Rules of Procedure).

'''National delegation:''' group formed by representatives of Full member organisations registered in the same country.

'''National Standards Body (NSB):''' a National Standards Organisation (NSO) which is listed by the EC in the OJEU, as per Article 27 of the amended Regulation (EU) No 1025/2012.

'''National Standards Bodies Group (NSBG):''' the ETSI decision-making body composed of the National Standardisation Bodies (NSOs). The NSB Group is a subset of the National Standards Organisation Group (NSOG).

'''National Standards Organisations (NSO):''' organisations whose function is to carry out at national level the activities related to Standstill, Public Enquiry, establishment of the national position for the vote on draft European Standards as well as the transposition and withdrawal of national standards. These organisations are recognized by their governments as being authorized to make those standards available to the public at the national level.

'''National Standards Organisations Group (NSOG):''' the ETSI decision-making body composed of the National Standards Organisations (NSOs), from CEPT countries, which have signed the ETSI-NSO Agreement.

'''Public Enquiry (PE):''' the national consultation undertaken by a National Standards Organisation (NSO) to evaluate the likely acceptance or withdrawal of a European Standard (EN).

'''Standardisation Request (SReq):''' a request (mandate) from the European Commission to the European Standards Organisations (ESOs) to draw up and adopt European Standards or European standardisation deliverables in support of European policies and legislation.

'''Standardisation Request deliverable Approval Process (SRdAP):''' the process consisting of a combined Public Enquiry (PE) and, at least, one Weighted National Voting (WNV) procedure performed by the National Standardisation Bodies in a single process used to adopt a European Standard (EN) or a European standardisation deliverable requested by the EC/EFTA SReq.

'''Technical comment: '''a comment which proposes a technical change in an ETSI Deliverable.
A technical change is one which, implicitly or explicitly, adds, removes or modifies provisions of the deliverable.

:::NOTE: Technical changes can result in modified behaviour of equipment or systems designed to be conformant to that deliverable.

'''Technical Committee (TC):''' an activity organised around a set of ETSI WIs addressing a specific technology area that may contribute to more than one Technical Group and which provides continuity. ETSI members only may participate to the activity of a TC.

'''Technical Group:''' a Technical Committee (TC), an ETSI Project (EP), an ETSI Partnership Project (EPP), a Special Committee (SC) or an Industry Specification Group (ISG).

'''Technical Report (TR):''' an ETSI Deliverable, containing only informative elements, produced and approved for publication by a TB.

'''Technical Specification (TS):'''an ETSI Deliverable, containing normative provisions, produced and approved for publication by a TB.

'''Weighted National Voting (WNV):''' the vote cast to express the national position of a country (following a national consultation) for the adoption or withdrawal of a European Standard or a European standardisation deliverable.

'''WISR:''' Work Item (WI) created in response to a Standardisation Request.

'''Work Item (WI):''' a description of a standardisation task.

'''[https://portal.etsi.org/webapp/WorkProgram/Expert/QueryForm.asp ETSI Work Programme (EWP)]''': the complete set of ETSI Work Items.

NSOs Guide

2026-05-29T09:51:53Z

Martinn: /* EN Approval Process (ENAP) */

='''Introduction'''=

This guide provides a step-by-step guidance on the essential elements, most common practices and responsibilities of the National Standards Organisations (NSOs) and National Standardisation Bodies (NSBs).

An NSO is an organisation that develops, maintains and coordinates voluntary standardisation activities in a particular country. NSOs typically represent the interests of various stakeholders, including businesses, consumers, academia and government.

An NSB is an NSO from the European Economic Area and thus from one of the following countries: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, The Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain or Sweden.

The information contained in this guide is based on the Rules of Procedure (RoP) and Technical Working Procedure (TWP) contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives], the European Commission Regulations (EU) [https://eur-lex.europa.eu/legal-content/FR/TXT/?uri=celex%3A32012R1025 N° 1025/2012], and amendment [https://eur-lex.europa.eu/eli/reg/2022/2480/oj N° 2022/2480] and also on the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

='''Roles'''=
==The NSO/NSB Official Contact==
The Official Contact is the person designated by the NSO to be the main contact person between ETSI and the NSO/NSB.
There is only one Official Contact per NSO/NSB, ensuring that all the contact details within the organisation are correctly registered in the ETSI Directory Services application. Contact details can be consulted via the [https://portal.etsi.org/webapp/TelDir/TelDirectory.asp Directory Services] page.
[[File:Picture nso.jpg|center|frame]]
The '''NSO Official Contact''' is responsible for the following tasks within the represented country:

* ensuring that no national standardisation activity or publication of any new or revised standard, which could prejudice the preparation of a standard, is undertaken during the Standstill period of a European standard (EN);
* carrying out the Public Enquiry (PE);
* establishing the national position of the represented country;
* ensuring the transposition of the adopted ENs into national standards;
* ensuring the withdrawal of any conflicting national standards with any recently adopted ENs.

The '''NSB Official Contact''' has the same responsibilities listed above plus:

* participating in the EC/EFTA Standardisation Requests (SReq) drafting process;
* participating in the Weighted National Voting procedure to accept SReqs;
* participating in the Weighted National Voting procedure to adopt Work Item(s) identified in the Standardisation Request (WISR); and
* providing ETSI with the title translations into the mandatory official languages via the e-Approval application.

==The NSO/NSB Voting Contact==
The Voting Contact is a person designated by the Official Contact to cast votes during Weighted National Voting procedures and submit comments during Public Enquiries.

The Official Contact may decide to be also considered as a Voting Contact. It is possible to have several Voting Contacts within the same organisation, but only the last vote cast by the Voting Contact of an NSO during a Weighted National Voting procedure will count. It is the responsibility of the NSO to decide which Voting Contact can vote, the ETSI Secretariat has no responsibility in this area.

In specific conditions, the Weighted National Voting procedure may take place at the ETSI General Assembly level, and in such a case, it is the responsibility of the Head of each National Delegation to cast a vote, after consultation of the relevant NSO.

== NSOs profiles and details ==
The profiles and details of the NSOs are available [https://www.etsi.org/about/our-partnerships here]

For more information:

[https://ocgwiki.etsi.org/index.php?title=Delegate%27s_Guide#ETSI_Information_Policy Delegate's Guide]

[https://ocgwiki.etsi.org/index.php?title=Delegate%27s_Guide#Useful_links_to_find_out_more Useful links]

==Head of National Delegation (HND)==
The Head of National Delegation is the person appointed by a National Delegation (i.e. the ETSI Full members from the same country) and notified to the Director-General. The Head of National Delegation shall be appointed amongst the representatives of the organisations forming the National Delegation.

==The ETSI Secretariat Primary Contacts==
The role of the [https://portal.etsi.org/TB-SiteMap/NSO/Contact Primary Contacts] consists in:
* providing meeting facilities and organising meetings;
* facilitating communication within the groups;
* helping wherever possible the NSOs/NSBs achieving their strategic goals; and
* supporting the NSO/NSB Groups completing their duties using the tools put in place to make their tasks easier.

='''NSOG/NSBG-ETSI meetings'''=

ETSI will have periodic meetings with the NSOs/NSBs to manage the co-operation established in the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

These meetings may be hybrid (combination of a physical meeting with physical and remote participation via electronic means) or held fully online via electronic means.

='''Agreements'''=

==ETSI-NSO Agreement==

All recognised NSOs/NSBs notified to the ETSI Director-General under Article 13.2 of the Rules of Procedure are entitled to sign the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].
==Distribution Agreement==
The distribution agreement allows the NSOs to distribute ETSI standards. In return the NSOs who distribute ETSI standards shall provide an annual report detailing information on distributed standards for analysis and evaluation purposes. NSOs that do not distribute ETSI standards are exempt from this agreement.

='''Responsibilities'''=
[[File:Standstill.png|thumb]]

==Standstill==
Standstill is the obligation accepted by the NSOs and the ETSI members not to undertake any national standardisation activity which could prejudice the preparation of an EN or a European standardisation deliverable and, not to publish a new or revised standard which is not completely in line with an existing EN or European standardisation deliverable.
Standstill applies to an individual work item leading to an EN or a European standardisation deliverable and accepted by the ETSI General Assembly, with a precise scope and target date. It does not apply to areas or programmes of work as such. General provisions are given in Article 13.3.2 of the Rules of Procedure.
The [https://webapp.etsi.org/standstill/standstillForm.asp ETSI Standstill application] allows anyone to view the ETSI Work Items under the perspective of the available Standstill information.

===Imposition and release of standstill===
Following the adoption by the responsible Technical Group of a new Work Item (WI) or the endorsement of a new Work Item(s) identified in the Standardisation Request (WISR) intended to result in an EN or a European standardisation deliverable and prior to the drafting of this standard, ETSI shall notify the NSO/NSB as soon as a decision regarding imposition or release of standstill has been made.
Standstill shall start sixty (60) calendar days after the adoption of the Work Item (WI) or Work Item(s) identified in the Standardisation Request (WISR), or at the start of the work, whichever date comes later.
Standstill remains in force until withdrawal of the EN or the European standardisation deliverable, unless it is released by decision of the ETSI General Assembly.

===Infringement of standstill===
Standstill is not infringed by:

# the issue by an NSO/NSB of a draft standard for Public Enquiry intended and designated as a contribution to ISO/IEC and/or CEN/CENELEC/ETSI standardisation;
# the publication by an NSO/NSB, within three (3) months of the start of standstill, of a national standard which that NSO/NSB has already approved;
# the publication by an NSO/NSB, after notifying the ETSI Director-General, of a national standard adopting, without change, a published ITU-T or ITU-R Recommendation or a standard in the field of ETSI's interest prepared by the ISO/IEC, where there is neither an EN nor a European standardisation deliverable already in existence.

In cases 2) and 3) the NSO/NSB commits itself to aligning the national standard with the eventual EN or European standardisation deliverable, when issued.

==EN Approval Process (ENAP)==
ETSI may elaborate ENs on proposal from at least four (4) Full and/or Associate members in accordance with the provisions of Article 2.2.1 of the Technical Working Procedure.
These ENs shall be adopted by the eligible NSOs through the [https://www.etsi.org/images/articles/SMP/ENAP_EN.gif ENAP] as specified in Article 13.2 of the Rules of Procedure.

===Participation to the combined Public Enquiry + Weighted National Voting procedure===
An EN Approval Procedure (AP) is a national consultation undertaken by each NSO in its country to evaluate the likely acceptance of an EN. The AP period (90 calendar days) may be extended by ETSI on receipt of a justified request from an NSO.

ETSI undertakes to notify all NSOs the start and end of the AP and to provide access to the relevant EN. The comments, if any, resulting from an AP may be of technical or non-technical nature.

It is necessary to use the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application to cast votes and submit comments. If access to the ETSI servers is denied, please apply for an [https://portal.etsi.org/createaccount#/home ETSI EOL account] or contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

Comments shall be submitted using the ETSI dedicated ENAP or SRdAP comments and resolution report [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK template]. The template is available on the online [https://portal.etsi.org/webapp/EApproval/ e-Approval application home page] (see figure 1) or on the ETSI [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] or [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] Portal page. See clause 4.2.3 for more details.
[[File:E-Approval template.jpg|center|thumb|655x655px|Figure 1: e-Approval application (home page)]]

===Participation to the 2nd Weighted National Voting procedure===
A Weighted National Vote is the expression of an opinion resulting from of a national consultation undertaken by each NSO to collect all views expressed in its country on the adoption of a European Standard.
A Weighted National Vote shall be carried out over a period of sixty (60) calendar days.
The Weighted National Vote period may be extended by ETSI on receipt of a justified request from a NSO.
ETSI undertakes to notify all NSOs the start and end of the Weighted National Vote and to provide access to the relevant European Standard.
:::IMPORTANT: When a country is represented by more than one NSO, any of the NSOs have the right to vote but only one vote per country shall be counted as vote cast. Votes may be changed by Official or Voting contact of the same country prior to the closing of the vote. Only the last vote casted before the closing of the Weighted National Vote will be considered.

===How to submit comments and/or cast votes via the e-Approval application===
The NSO undertakes to carry out the public enquiry in its country and to consider all views expressed in its country before deciding how to cast any votes.
It is essential to consolidate all comments received by the set deadline, using the [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report TEMPLATE].

[[File:Figure6_NSOs.jpg|frame|center]]

Some advices for the resolution meeting on dealing with comments collected during the Public Enquiry are given in the [https://ocgwiki.etsi.org/index.php?title=Chair%27s_Guide#ENAP_Resolution_meetings ETSI Chair's Guide].
When the template has been duly filled in and/or the decision to cast a vote has been taken, it is time to access the voting tool.

All details on how to submit comments and cast votes on ENAP can be consulted by clicking [https://help.etsi.org/index.php?title=E-Approval_Application HERE].

==Standardisation Request deliverables Approval Process (SRdAP)==
ETSI may elaborate ENs and European standardisation deliverables in response to SReqs to support the European legislation or policies, in accordance with the amended Regulation (EU) No 1025/2012. These deliverables shall be adopted by the eligible NSBs throughout the [https://www.etsi.org/images/articles/SMP/SRdAP_EN_SRdAP_.gif SRdAP].

===Participation to the Standardisation Request (SReq) drafting process===
The NSBs, the NSOs and the Annex III organisations, are involved in the ETSI process to comment and/or propose modifications to the working draft SReq text as explained in Articles 20.2 to 20.3.3 of the Rules of Procedure.

The NSBs, the NSOs and Annex III organisations will be requested during a meeting organised by the Secretariat, to submit preliminary comments, on the distributed SReq draft. It is possible to invite whomever necessary within a NSB, NSO and Annex III organisation to this meeting. For discussions concerning the distributed SReq draft, managers or policy officers would be more appropriate but since all organisations are different, this depends on the individual structure and organisation.

[[File:Figure7ab_NSOs.jpg|frame|center]]

===Acceptance of the Standardisation Request (SReq)===
When the draft of a new Standardisation Request (SReq) is finalised, the NSBG members will be asked to accept or reject the submitted Standardisation Request within twenty-five (25) calendar days.

During this twenty-five (25) calendars-day period, each NSBG member may receive comments from the NSOs, Annex III organisations, the BOARD, OCG members and from the Technical Group. The NSB's national position to adopt or reject the proposed SReq will have to be submitted via the TB decision/support [https://portal.etsi.org/webapp/tbdecision3/Menu.asp#/Voting tool].

Within 30 calendar days after ETSI receives the official Standardisation Request (SReq), and following the closure of the NSBG members' vote, the Director-General, on behalf of ETSI, shall inform the EC, EFTA, relevant Technical Groups, the NSBG, the NSOG, Annex III Organizations, and all ETSI members of the NSBG's decision.

===Adoption of the WISR(s)===
Upon receipt of the Work Item(s) identified in the Standardisation Request (WISR) and created by the responsible Technical Group, each NSB can express the national position to adopt or reject/change/stop the proposed WISR via the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application.

===Participation to the combined Public Enquiry + Weighted National Voting procedure===

The Enquiry + Vote (EV) comprises a Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure) performed in a combined procedure undertaken by each NSB in its own country to evaluate the likely acceptance of a European Standard or a European standardisation deliverable. See Article 21.2.1 of the Rules of Procedure for full details.

::'''Important:''' The Enquiry + Vote period (90 calendar days) may be extended by ETSI on receipt of a justified request from an NSB.

ETSI undertakes to notify all NSBs the start and end dates of the Enquiry + Vote and to provide access to relevant European Standard(s) or European standardisation deliverable(s).

It is important that comments are submitted using the ETSI dedicated [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report template] (see clause 4.3.6).

The comments, if any, resulting from an Enquiry + Vote may be of '''technical''' or '''non-technical''' nature.
Guidance and instructions on how to submit comments and cast votes are given in clause 4.3.6.

For all European Harmonised Standards, when submitting comments or casting a vote, a box called "Translated title" is displayed.
It is the exclusive responsibility of each NSB whose official language is listed below to provide ETSI with the '''translation''' into its own language, via the ETSI online [https://portal.etsi.org/webapp/EApproval/ eApproval application].

List of official languages (25):
Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Icelandic, Italian, Latvian, Lithuanian, Maltese, Norwegian, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

::'''Important:''' In order to have an European Harmonised Standards listed in the OJEU, it is mandatory to have its title translated in all the official languages.

===Participation to the 2nd Weighted National Voting procedure===
A Vote Adoption is the expression of an opinion resulting from a national consultation undertaken by each NSB to collect all views expressed in its country on the adoption of a European Standard or a European standardisation deliverable.

A Vote Adoption shall be carried out over a period of sixty (60) calendar days.

The Vote Adoption period may be extended by ETSI on receipt of a justified request from a NSB.

ETSI undertakes to notify all NSBs at the start and end of the Vote Adoption and to provide access to the relevant a European Standard or a European standardisation deliverable.

::'''Important:''' When more than one NSB represent a country, any of the NSBs have the right to vote but only one vote per country shall be counted as vote cast. Votes may be changed by any of the NSBs of the same country prior to the closing of the vote. Only the last vote casted before the closing of the Weighted National Vote will be considered.

===How to submit comments and/or cast votes===
The NSB undertakes to carry out the public enquiry in its country and to consider all views expressed in its country before deciding how to cast any votes.

It is essential to consolidate all comments received by the set deadline, using the [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report TEMPLATE] (see TEMPLATE).
Some advices for the resolution meeting on dealing with comments collected during the Public Enquiry are given in the [https://ocgwiki.etsi.org/index.php?title=Chair%27s_Guide#ENAP_Resolution_meetings ETSI Chair's Guide].

When the template has been duly filled in and/or the decision to cast a vote has been taken, it is time to access the voting tool.
All details on how to submit comments and cast votes on SRdAP can be consulted by clicking [https://portal.etsi.org/Portals/0/TBpages/NSBG/Docs/Guidance%20on%20how%20to%20submit%20comments%20and%20vote.pdf HERE].

='''Transposition'''=
Each NSO shall take measures to ensure the visibility of European Standards or European standardisation deliverables on a national level:
* by publication of an identical text; or
* by publication of an endorsement (i.e. publication of an endorsement sheet or official announcement) within a short time after its publication by ETSI.

"Publication of an identical text" means identical in technical content and presentation (except translation) and with no restrictions for application.
"Endorsement" means that it shall be stated that the European Standard or European standardisation deliverable has been approved together with the number, title and date, and location from where copies of the text may be obtained.

European Standards or European standardisation deliverables thus published or endorsed, shall be given the status of national standards.
It is the responsibility of each NSO to update the [https://portal.etsi.org/webapp/Transposition/home.aspx ETSI Transposition and Withdrawal database]. A [https://portal.etsi.org/webapp/Transposition/manual.aspx?topic=Overview user manual guide] is provided via the tool itself. A [https://ocgwiki.etsi.org/images/d/d4/How_to_consult_and_declare_transposed_ETSI_Standards.pdf PDF] and a [https://portal.etsi.org/Portals/0/TBpages/NSOG/How%20to%20consult%20and%20transpose%20ETSI%20Standards.mp4 Video] format are also available for your convenience.

='''Translation'''=
Once a European Standard or European standardisation deliverable has been adopted and published in English as an official standard, it may be translated into another language and published equally as an official version of the standard.

Each NSO is entitled to translate standards into the language(s) of its own country, in accordance with Article 8 of the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

The costs of all translations of standards shall be covered by the parties interested.

='''Withdrawal of conflicting national standards'''=

When an EN on a specific matter has been published by ETSI, the NSOs shall ensure that all conflicting national standards on that specific matter are withdrawn on an agreed date set by the General Assembly.

='''Tools'''=

==ETSI online e-Approval application==
ETSI NSOs and NSBs are authorized to cast votes and submit comments electronically using the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application.

The ETSI Technical Groups can consult the submitted comments on ETSI European Standards and European standardisation deliverables as soon as an approval procedure is launched. The casted votes are made available at the closure of the approval procedure.

==ETSI Work Programme application==

The [https://portal.etsi.org/webapp/WorkProgram/SimpleSearch/QueryForm.asp ETSI Work Programme] application is an application which contains all the information needed with regard to the documents’ version number, title, keywords, status and much more.

It provides an easy way to search for ETSI standards by running dynamic database queries.
To download the document, just click on the corresponding download standard icon (on the top right-hand side). Depending on the status as an ETSI member or non ETSI member, one has the option of downloading either the Word® or the PDF version.

This application allows to download individual copies of ETSI publications free of charge.

If further help is needed, please contact us at [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

==European Standards compared versions==

A list can be obtained of the most recent [https://docbox.etsi.org/Partners/nso/Compared_versions ENs sent on approval compared] with the previous published version of the same European Standard (if any).

These documents are made available in order to facilitate the comprehension of the changes made between the two versions.
In the same spirit, a list of the latest versions of published [https://portal.etsi.org/Services/editHelp/To-help-you-in-your-work/Services/HS-compared-versions European Harmonised Standards compared with the previous versions] is made available.

==Metadata==

ETSI makes information related to the production of deliverables accessible via its website at [https://docbox.etsi.org/Metad here].

{|
| • WI number || • Schedule/milestones
|-
| • Type and document number|| • Mandates if any
|-
| • Version number|| • hEN or not
|-
| • Procedures/Actions (all)|| • Scope||
|-
| • Title || • Keywords||
|-
| • Technical Body || • Stage codes||
|}

What is listed above are the weekly collected information of the published ETSI Deliverables, called "metadata", which are made available at [https://docbox.etsi.org/Metad/Weekly_Pub/ here].

They are produced to be imported into electronic tools/applications that any NSOs may wish to develop in order to circulate information in an efficient way, without having to manually record the data for each deliverable recently produced.

DKE has kindly accepted to share their experience in the present wiki guide in order to explain how the metadata can be used. DKE uses these metadata to circulate information among their experts in national standardisation committees. DKE automatically imports the metadata in their own database every week. Metadata from IEC and CENELEC can also be fed in the same tool. After importing the metadata, deliverables can be found in a personalized display of the application. The documents are already allocated to the national mirror committees. Here is an example of the result where DKE/K 738 is the national mirror to ETSI/ERM TG MARINE. Consequently, EN 300 338-7 Final Draft Version 1.1.0:2022-02 has been circulated in this committee. The external experts can perform a single or group download. Users can also get notification emails which can be customized.

[[File:Figure8_NSOs.jpg|frame|center]]

This is the internal view that shows where the circulation is done.

[[File:Figure9_NSOs.jpg|frame|center]]

Any tool/application can be automatically fed. To do so, it is necessary to create an automatic bulk download. This is something that needs to be put in place by the NSO IT service. ETSI IT can help if necessary.
These metadata are password protected. For this reason, it is necessary to log in to access the information. If any difficulties are encountered when accessing the file, please contact us at [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

='''FAQ - Frequently Asked Questions'''=
==Where can I find the Technical Group resolution report?==

When an action is closed; the Technical Group Chair shall complete the Technical Group resolution meeting report to identify the decision taken in the Technical Group for each submitted comment. Then the report is uploaded on the ETSI online e Approval application.

[[File:Figure10_NSOs.jpg|frame|center]]

==What does "Under comments assessment" means?==

When "Under comments assessment" appears when searching for a closed action, it means that comments have been submitted during the approval process, and the Technical Officer has not yet finalised the categorization assessment.

[[File:Figure11_NSOs.jpg|frame|center]]

If a comment categorized as "non-technical" implies technical changes, the NSO who has submitted the comment, can be contacted to discuss the nature of the comment. When all comments have been carefully checked by the Technical Officer/Technical Group, the validation is made, and the results are displayed, and all parties are informed.

== How to download all meeting contributions in a bulk? ==
Please follow the instructions provided in the pictures below.
[[File:Download contributions 1.png|center|thumb|300x300px]]
[[File:Download contributions 2).png|center|thumb|300x300px]]

== NSOs participating in technical meetings ==
What are the conditions for sending an expert to join an ETSI TC or Work Group?

* '''If your organisation is an ETSI member, anyone can join under your organisation membership, however you must be aware that you are responsible for ensuring ETSI rules are followed. The Delegates will be tagged as representing your organisation.'''
Is it possible for Expert to join the corresponding Technical Committee for an unlimited time?
*'''Yes it is. However, it is requested to inform ETSI Membership Care at [mailto:Membership@etsi.org Membership@etsi.org] if this Delegate no longer represent your organisation in the future.'''
Could more than one expert participate in different ETSI Technical Committees? (for example: one expert to ERM TG11 and another expert to HF TC)

* '''Yes, this is possible.'''

Is there any possibility to send an expert to '''3GPP meetings?'''

* '''If your organisation is not a 3GPP member the only possibility is limited guest status of 6 months. See more by clicking [https://www.3gpp.org/about-us/membership/guest-membership here]. Should your organisation wish to become a 3GPP member, an additional fee per calendar year is due. Please contact ETSI Membership Care at [mailto:Membership@etsi.org Membership@etsi.org] for further details.'''
Further details on the technical organisation can be found in the [[Delegate's Guide#Technical Organisation|ETSI Delegate's Guide]].

Guidance on how to use the Contributions tool on the Portal is given at https://help.etsi.org/index.php?title=Contributions_application.

Several guides have been produced and made available on the ETSI Portal page:[[File:Picture1.png|center|thumb]]

== NSOs/NSBs participation to ETSI Technical Task Force ==
Depending on the Terms of Reference of a Task Force, NSOs and/or NSBs may be authorised to participate; e.g. According to the ECTF Terms of Reference, ''Participation to the Task Force shall be open-ended and will remain open to all ETSI members, including, without being limited to, ETSI National Standardisation Bodies (NSBs).''

== Overview of Rights by NSO Profile ==
By clicking on the following link [https://ocgwiki.etsi.org/images/d/d7/NSO_Rights_Matrix_20250613.pdf here] you will access a summary of the rights associated with each NSO profile.

Further details on who is allowed to participate in the activities is given [[Chair's Guide#Who is authorised to participate in the activities of an ETSI Technical Group?|here]].

== Discover the new Official Journal of the European Union, act by act! ==
The Official Journal of the European Union (the OJ), in which legal acts are published, moved to act-by-act publication from 1 October 2023.

Discover what will change in this [https://www.youtube.com/watch?v=gBz_FvfOsR8 video demo].

== Work programmes of standardisation bodies ==
European Standardisation Organisations (ESOs) and National Standardisation Bodies (NSBs) are mandated to prepare and publish their work programmes, ensuring transparency and accessibility. In addition, they are obliged to notify the European Commission and other relevant stakeholders of these programmes. This [https://single-market-economy.ec.europa.eu/single-market/goods/european-standards/notification-system/work-programmes-standardisation-bodies_en webpage] provides direct access to the most recent work programmes and their corresponding notification dates, acting as a central repository for standardisation updates.

Stakeholders are notified of policy actions related to European standards to ensure consultation and market relevance, in line with Regulation (EU) No 1025/2012, which requires publication on a dedicated website.

== How stakeholders are informed about EU standardisation policies ==
The purpose of the following [https://single-market-economy.ec.europa.eu/single-market/goods/european-standards/notification-system_en European Commission webpage] is to notify stakeholders about policy actions related to European standardisation (Article 12) publish information on Commission implementing decisions after formal objections to harmonised standards (Article 11(2)).

== Spotlight on ETSI technologies and announcements ==

=== [https://www.etsi.org/newsroom/news# ETSI press releases]: ===
The main target is to ensure the visibility of ETSI members’ work and reinforce the ETSI brand. All the press releases and flash news articles can be used to communicate to your stakeholders with reference to the source.

=== [https://www.etsi.org/events/upcoming-events Up coming ETSI events] ===
Discover the latest innovations, policy developments, and standardization progress by joining us at one of ETSI’s upcoming events. These gatherings bring together industry leaders, technical experts, and stakeholders from around the world.

=== [https://www.etsi.org/media-library/white-papers Recent white papers published] ===
Each white paper includes an abstract or Executive Summary at the beginning of the document. The publication of a new white paper is communicated via all our channels (including distribution list, CL, etc). White papers are under ETSI copyright but a link can be provided to your stakeholders.

=== [https://docbox.etsi.org/ETSI_presentations/ETSI_presentations/ Repository of marketing and communication material] ===
Under the resources tab on the ETSI portal, there are presentations and templates for use by our members:
[[File:Repository communication.png|center|thumb]]
Further information can be obtained by contacting the [https://www.etsi.org/newsroom/press-contact press team].

== What are the existing mailing lists and what are their purposes? ==
The main mailings list has been made available via the [https://portal.etsi.org/TB-SiteMap/NSO/NSOs-toolkit toolkit] made available on the [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] and [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] home page.

===ANNEX_III===

This email distribution list is used by the Secretariat to spread information related to the Standardisation Request deliverable Approval Process (SRdAP) to all Annex III Organisations contacts. This email distribution list is manually maintained. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=ANNEX_III here] (depending on access rights).

===DELIVERABLE-NOTIFICATIONS===
This email distribution list is used by ETSI Secretariat to weekly send notifications to all NSO Official and Voting Contacts. [https://webapp.etsi.org/deliverables/Subscribe.asp Additional subscription may be done by clicking here]. A link is also provided via the ETSI [https://portal.etsi.org/TB-SiteMap/NSO/NSOs-toolkit NSO toolkit] made available on the [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] and [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] Portal page.

Notification sent to the list subscribers to inform about the ETSI Deliverables which have been published or sent on procedure during the past week. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=DELIVERABLE-NOTIFICATIONS here].

===ETSI NSB_INFO ===
This email distribution list is used by ETSI Secretariat to spread information to all the '''NSB Official''' '''contacts''' '''as well as participants regularly involved in meetings'''. '''Any subscribers to this distribution list can also post to the list to share information'''.

A yearly update is launched by the Secretariat. The list can be manually updated on request at any time, when needed. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSB_INFO here].
:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

===ETSI NSO_INFO ===
This email distribution list is used by ETSI Secretariat to spread information to all the '''NSO Official''' '''contacts''' '''as well as participants regularly involved in meetings'''. '''Any subscribers to this distribution list can also post to the list to share information'''.

A yearly update is launched by the Secretariat. The list can be manually updated on request at any time, when needed. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSO_INFO here].

:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

=== ETSI NSO_TRANSLATORS===
This mailing list is used by the Secretariat to inform specific people from the NSB responsible for providing title translations of European Harmonised Standard about the opening of a new Enquiry + Vote (EV) or 2nd Weithed National Vote (VA).

Notifications sent through this list '''use a standardised subject line format to help recipients quickly identify the purpose of the message:'''

* '''[Standardisation Request] OPENING of Enquiry + Vote, EV''' ''nnnnnn'' '''- Title Translation'''”.
:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

=== Information relating to the AP and EV procedures ===
Notifications are sent to NSO-Contacts mailing list when an ETSI European Standard is registered by the Secretariat for submission to an EN Approval Procedure (AP) and or Enquiry + Vote (EV) in the coming weeks.

Notifications sent through this list use a standardised subject line format to help recipients quickly identify the purpose of the message, e.g.:

* '''[Standardisation Request] OPENING of''' ... ;
* '''[ENAP] OPENING of''' ...;
* '''[ACTION REQUIRED] ADVANCE CLOSURE NOTICE'''; and
* '''[FOR INFORMATION] - CLOSURE NOTICE'''.

===NSB-CONTACTS===
This email distribution list is used by the Secretariat to spread information related to the Standardisation Request deliverable Approval Process (SRdAP) to all the NSBs Official and Voting Contacts. This email distribution list is automatically and dynamically updated every day, with the details contained in the ETSI Directory Services. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSB-CONTACTS here] (depending on access rights).

===NSO-CONTACTS===
This email distribution list is used by the Secretariat to spread information related to the EN Approval Process (ENAP) to all the NSOs Official and Voting Contacts. This email distribution list is automatically and dynamically updated every day, with the details contained in the ETSI Directory Services. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSO-CONTACTS here] (depending on access rights).

== Reporting Regulation 1025/2012 ==
Article 24 of Regulation 1025/2012 requires that ETSI deliver a consolidated report on the implementation of Regulation 1025/2012 to the European Commission. This report is to be delivered to the European Commission by the end March of each year. The information contained is to cover the preceding year.

As a consequence, the information provided by mid-January 2025 should cover the full year 2024. The report to be delivered will not be a bundle of national reports but is to be provided as a consolidated report of information in a format that allows conclusions and comparison over a number of years. As agreed with CEN-CENELEC and the European Commission, this will only be possible if the input is made with structured information based on common questions and some agreed definitions.

Further information can be found on the [https://portal.etsi.org/TB-SiteMap/NSOG/Regulation-reporting-1025-2012 ETSI Portal].

= '''Sharing information with the NSOs''' =
Each year the ETSI Secreatariat contacts each NSO/NSB to verify that information regarding NSO Officials and NSO/NSB Contacts are up to date.

='''Definition of terms & abbreviations'''=

For the purposes of the present document, the following terms and abbreviations apply:

'''Annex III Organisations:''' the European stakeholder organisations defined in the Annex III of the amended Regulation (EU) No 1025/2012.

'''Consensus:''' a general agreement, characterized by the absence of sustained opposition to substantial issues by any important part of the concerned interest and by a process that involves seeking to take into account the views of all parties concerned and to reconcile any conflicting arguments. Consensus need not imply unanimity.

'''EN Approval Process (ENAP):''' the process consisting of a combined Public Enquiry (PE) and, at least, one Weighted National Voting (WNV) procedure performed by the National Standards Organisations (NSOs) in a single process used to adopt a European non-Harmonised Standard.

'''ETSI Deliverable:''' a document (SR, GR, GS, TR, TS, EG, ES or EN); or, in previous nomenclature, ETS, I ETS, ETR, TBR, TCR-TR or TC-TR) produced by ETSI as the result of an ETSI Work Item (WI).

'''ETSI Guide (EG):''' an ETSI Deliverable, containing only informative elements, approved for publication by the ETSI members via the MAP.

'''ETSI-On-Line (EOL) account:''' a set of credentials delivered by ETSI allowing a user to be authenticated to access a number of ETSI IT services.

'''ETSI Standard (ES):''' an ETSI Deliverable, containing normative provisions, approved for publication by the ETSI members via the ETSI Membership Approval Process (MAP).
:::NOTE: If the ES is elaborated in response to a Standardisation Request (SReq), it is then adopted for publication by the National Standardisation Bodies via the ETSI Standardisation Request deliverable Approval Procedure (SRdAP).

'''ETSI Partnership Project (EPP): '''an activity established when there is a need to co operate with external bodies and where such co operation cannot be accommodated within an ETSI Project or Technical Committee.

'''ETSI Project (EP):''' an activity aiming to achieve a well-defined result within a specific time frame, with a set of well-defined resources and focused on a set of ETSI Work Items (WIs). An ETSI Project is relatively self contained and has its own project management. ETSI members only may participate to the activity of an EP.

'''European Standard (EN): '''an ETSI Deliverable containing normative provisions, approved for publication by the National Standards Organisations (NSOs) by application of the ENAP.

'''Harmonised Standard (hEN):''' a European Standard adopted on the basis of a Standardisation Request made by the EC for the application of Union harmonisation legislation, approved for publication by the National Standardisation Bodies (NSBs) by application of the Standardisation Request deliverables Approval Procedure (SRdAP).

:::NOTE: For ETSI Deliverables in previous nomenclatures, consult Annex A.4 of the ETSI Technical Working Procedures (TWP).

'''European standardisation deliverables: '''any other technical specification than a European standard, adopted by a European standardisation organisation for repeated or continuous application and with which compliance is not compulsory.

'''Gross Domestic Product (GDP):''' sum of gross value added by all resident producers in the economy plus any product taxes and minus any subsidies not included in the value of the products.

:::NOTE: Definition of the World Bank available from https://datacatalog.worldbank.org.

'''Group Report (GR):''' an ETSI Deliverable, containing only informative elements, produced and approved for publication by an ISG.

'''Group Specification (GS):''' an ETSI Deliverable, containing normative provisions, produced and approved for publication by an ISG.

'''Head of National Delegation:''' person appointed by a National Delegation, and notified to the Director-General, to hold the role. The Head of National Delegation shall be appointed amongst the representatives of the organisations forming the National Delegation.

'''Industry Specification Group (ISG):''' an activity organised within a specific time frame, around a set of ETSI WIs addressing a specific technology area and supplementing the existing standards development process. ETSI members and non-ETSI members may participate to the activity of an ISG.

'''Special Report (SR):''' an ETSI Deliverable, containing only informative elements made publicly available for reference purposes.
An SR may be produced and approved respectively by:
*an ETSI Technical Body (TB);
*an ad-hoc group of the General Assembly (GA), Board or Operational Coordination Group (OCG);
*the ETSI Director-General on behalf of the General Assembly, Board or OCG.
:::NOTE: If the ES is elaborated in response to a Standardisation Request (SReq), it is then adopted for publication by the National Standardisation Bodies Group via the ETSI Standardisation Request deliverable Approval Procedure (SRdAP).

'''Membership Approval Process (MAP):''' approval process consisting of Weighted Individual Voting by Full and Associate members, used for the approval of an ES or an EG (see Articles 11.2.2, 11.3 and 14 of the Rules of Procedure).

'''National delegation:''' group formed by representatives of Full member organisations registered in the same country.

'''National Standards Body (NSB):''' a National Standards Organisation (NSO) which is listed by the EC in the OJEU, as per Article 27 of the amended Regulation (EU) No 1025/2012.

'''National Standards Bodies Group (NSBG):''' the ETSI decision-making body composed of the National Standardisation Bodies (NSOs). The NSB Group is a subset of the National Standards Organisation Group (NSOG).

'''National Standards Organisations (NSO):''' organisations whose function is to carry out at national level the activities related to Standstill, Public Enquiry, establishment of the national position for the vote on draft European Standards as well as the transposition and withdrawal of national standards. These organisations are recognized by their governments as being authorized to make those standards available to the public at the national level.

'''National Standards Organisations Group (NSOG):''' the ETSI decision-making body composed of the National Standards Organisations (NSOs), from CEPT countries, which have signed the ETSI-NSO Agreement.

'''Public Enquiry (PE):''' the national consultation undertaken by a National Standards Organisation (NSO) to evaluate the likely acceptance or withdrawal of a European Standard (EN).

'''Standardisation Request (SReq):''' a request (mandate) from the European Commission to the European Standards Organisations (ESOs) to draw up and adopt European Standards or European standardisation deliverables in support of European policies and legislation.

'''Standardisation Request deliverable Approval Process (SRdAP):''' the process consisting of a combined Public Enquiry (PE) and, at least, one Weighted National Voting (WNV) procedure performed by the National Standardisation Bodies in a single process used to adopt a European Standard (EN) or a European standardisation deliverable requested by the EC/EFTA SReq.

'''Technical comment: '''a comment which proposes a technical change in an ETSI Deliverable.
A technical change is one which, implicitly or explicitly, adds, removes or modifies provisions of the deliverable.

:::NOTE: Technical changes can result in modified behaviour of equipment or systems designed to be conformant to that deliverable.

'''Technical Committee (TC):''' an activity organised around a set of ETSI WIs addressing a specific technology area that may contribute to more than one Technical Group and which provides continuity. ETSI members only may participate to the activity of a TC.

'''Technical Group:''' a Technical Committee (TC), an ETSI Project (EP), an ETSI Partnership Project (EPP), a Special Committee (SC) or an Industry Specification Group (ISG).

'''Technical Report (TR):''' an ETSI Deliverable, containing only informative elements, produced and approved for publication by a TB.

'''Technical Specification (TS):'''an ETSI Deliverable, containing normative provisions, produced and approved for publication by a TB.

'''Weighted National Voting (WNV):''' the vote cast to express the national position of a country (following a national consultation) for the adoption or withdrawal of a European Standard or a European standardisation deliverable.

'''WISR:''' Work Item (WI) created in response to a Standardisation Request.

'''Work Item (WI):''' a description of a standardisation task.

'''[https://portal.etsi.org/webapp/WorkProgram/Expert/QueryForm.asp ETSI Work Programme (EWP)]''': the complete set of ETSI Work Items.

NSOs Guide

2026-05-29T09:48:01Z

Martinn: /* Participation to the 2nd Weighted National Voting procedure */

='''Introduction'''=

This guide provides a step-by-step guidance on the essential elements, most common practices and responsibilities of the National Standards Organisations (NSOs) and National Standardisation Bodies (NSBs).

An NSO is an organisation that develops, maintains and coordinates voluntary standardisation activities in a particular country. NSOs typically represent the interests of various stakeholders, including businesses, consumers, academia and government.

An NSB is an NSO from the European Economic Area and thus from one of the following countries: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, The Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain or Sweden.

The information contained in this guide is based on the Rules of Procedure (RoP) and Technical Working Procedure (TWP) contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives], the European Commission Regulations (EU) [https://eur-lex.europa.eu/legal-content/FR/TXT/?uri=celex%3A32012R1025 N° 1025/2012], and amendment [https://eur-lex.europa.eu/eli/reg/2022/2480/oj N° 2022/2480] and also on the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

='''Roles'''=
==The NSO/NSB Official Contact==
The Official Contact is the person designated by the NSO to be the main contact person between ETSI and the NSO/NSB.
There is only one Official Contact per NSO/NSB, ensuring that all the contact details within the organisation are correctly registered in the ETSI Directory Services application. Contact details can be consulted via the [https://portal.etsi.org/webapp/TelDir/TelDirectory.asp Directory Services] page.
[[File:Picture nso.jpg|center|frame]]
The '''NSO Official Contact''' is responsible for the following tasks within the represented country:

* ensuring that no national standardisation activity or publication of any new or revised standard, which could prejudice the preparation of a standard, is undertaken during the Standstill period of a European standard (EN);
* carrying out the Public Enquiry (PE);
* establishing the national position of the represented country;
* ensuring the transposition of the adopted ENs into national standards;
* ensuring the withdrawal of any conflicting national standards with any recently adopted ENs.

The '''NSB Official Contact''' has the same responsibilities listed above plus:

* participating in the EC/EFTA Standardisation Requests (SReq) drafting process;
* participating in the Weighted National Voting procedure to accept SReqs;
* participating in the Weighted National Voting procedure to adopt Work Item(s) identified in the Standardisation Request (WISR); and
* providing ETSI with the title translations into the mandatory official languages via the e-Approval application.

==The NSO/NSB Voting Contact==
The Voting Contact is a person designated by the Official Contact to cast votes during Weighted National Voting procedures and submit comments during Public Enquiries.

The Official Contact may decide to be also considered as a Voting Contact. It is possible to have several Voting Contacts within the same organisation, but only the last vote cast by the Voting Contact of an NSO during a Weighted National Voting procedure will count. It is the responsibility of the NSO to decide which Voting Contact can vote, the ETSI Secretariat has no responsibility in this area.

In specific conditions, the Weighted National Voting procedure may take place at the ETSI General Assembly level, and in such a case, it is the responsibility of the Head of each National Delegation to cast a vote, after consultation of the relevant NSO.

== NSOs profiles and details ==
The profiles and details of the NSOs are available [https://www.etsi.org/about/our-partnerships here]

For more information:

[https://ocgwiki.etsi.org/index.php?title=Delegate%27s_Guide#ETSI_Information_Policy Delegate's Guide]

[https://ocgwiki.etsi.org/index.php?title=Delegate%27s_Guide#Useful_links_to_find_out_more Useful links]

==Head of National Delegation (HND)==
The Head of National Delegation is the person appointed by a National Delegation (i.e. the ETSI Full members from the same country) and notified to the Director-General. The Head of National Delegation shall be appointed amongst the representatives of the organisations forming the National Delegation.

==The ETSI Secretariat Primary Contacts==
The role of the [https://portal.etsi.org/TB-SiteMap/NSO/Contact Primary Contacts] consists in:
* providing meeting facilities and organising meetings;
* facilitating communication within the groups;
* helping wherever possible the NSOs/NSBs achieving their strategic goals; and
* supporting the NSO/NSB Groups completing their duties using the tools put in place to make their tasks easier.

='''NSOG/NSBG-ETSI meetings'''=

ETSI will have periodic meetings with the NSOs/NSBs to manage the co-operation established in the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

These meetings may be hybrid (combination of a physical meeting with physical and remote participation via electronic means) or held fully online via electronic means.

='''Agreements'''=

==ETSI-NSO Agreement==

All recognised NSOs/NSBs notified to the ETSI Director-General under Article 13.2 of the Rules of Procedure are entitled to sign the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].
==Distribution Agreement==
The distribution agreement allows the NSOs to distribute ETSI standards. In return the NSOs who distribute ETSI standards shall provide an annual report detailing information on distributed standards for analysis and evaluation purposes. NSOs that do not distribute ETSI standards are exempt from this agreement.

='''Responsibilities'''=
[[File:Standstill.png|thumb]]

==Standstill==
Standstill is the obligation accepted by the NSOs and the ETSI members not to undertake any national standardisation activity which could prejudice the preparation of an EN or a European standardisation deliverable and, not to publish a new or revised standard which is not completely in line with an existing EN or European standardisation deliverable.
Standstill applies to an individual work item leading to an EN or a European standardisation deliverable and accepted by the ETSI General Assembly, with a precise scope and target date. It does not apply to areas or programmes of work as such. General provisions are given in Article 13.3.2 of the Rules of Procedure.
The [https://webapp.etsi.org/standstill/standstillForm.asp ETSI Standstill application] allows anyone to view the ETSI Work Items under the perspective of the available Standstill information.

===Imposition and release of standstill===
Following the adoption by the responsible Technical Group of a new Work Item (WI) or the endorsement of a new Work Item(s) identified in the Standardisation Request (WISR) intended to result in an EN or a European standardisation deliverable and prior to the drafting of this standard, ETSI shall notify the NSO/NSB as soon as a decision regarding imposition or release of standstill has been made.
Standstill shall start sixty (60) calendar days after the adoption of the Work Item (WI) or Work Item(s) identified in the Standardisation Request (WISR), or at the start of the work, whichever date comes later.
Standstill remains in force until withdrawal of the EN or the European standardisation deliverable, unless it is released by decision of the ETSI General Assembly.

===Infringement of standstill===
Standstill is not infringed by:

# the issue by an NSO/NSB of a draft standard for Public Enquiry intended and designated as a contribution to ISO/IEC and/or CEN/CENELEC/ETSI standardisation;
# the publication by an NSO/NSB, within three (3) months of the start of standstill, of a national standard which that NSO/NSB has already approved;
# the publication by an NSO/NSB, after notifying the ETSI Director-General, of a national standard adopting, without change, a published ITU-T or ITU-R Recommendation or a standard in the field of ETSI's interest prepared by the ISO/IEC, where there is neither an EN nor a European standardisation deliverable already in existence.

In cases 2) and 3) the NSO/NSB commits itself to aligning the national standard with the eventual EN or European standardisation deliverable, when issued.

==EN Approval Process (ENAP)==
ETSI may elaborate ENs on proposal from at least four (4) Full and/or Associate members in accordance with the provisions of Article 2.2.1 of the Technical Working Procedure.
These ENs shall be adopted by the eligible NSOs through the [https://www.etsi.org/images/articles/SMP/ENAP_EN.gif ENAP] as specified in Article 13.2 of the Rules of Procedure.

===Participation to the combined Public Enquiry + Weighted National Voting procedure===
An Approval Procedure (AP) is a national consultation undertaken by each NSO in its country to evaluate the likely acceptance of an EN. The AP period (90 calendar days) may be extended by ETSI on receipt of a justified request from an NSO.

ETSI undertakes to notify all NSOs the start and end of the AP and to provide access to the relevant EN. The comments, if any, resulting from an AP may be of technical or non-technical nature.

It is necessary to use the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application to cast votes and submit comments. If access to the ETSI servers is denied, please apply for an [https://portal.etsi.org/createaccount#/home ETSI EOL account] or contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

Comments shall be submitted using the ETSI dedicated ENAP or SRdAP comments and resolution report [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK template]. The template is available on the online [https://portal.etsi.org/webapp/EApproval/ e-Approval application home page] (see figure 1) or on the ETSI [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] or [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] Portal page. See clause 4.2.3 for more details.
[[File:E-Approval template.jpg|center|thumb|655x655px|Figure 1: e-Approval application (home page)]]

===Participation to the 2nd Weighted National Voting procedure===
A Vote (V) is the expression of a national position collected by each NSO through national consultation on the adoption of a European Standard. The Vote (V) shall be conducted over a period of sixty (60) calendar days, which ETSI may extend upon justified request from an NSO. ETSI shall notify all NSOs of the start and end of the Vote and provide access to the relevant European Standard.
:::IMPORTANT: When a country is represented by more than one NSO, any of the NSOs have the right to vote but only one vote per country shall be counted as vote cast. Votes may be changed by Official or Voting contact of the same country prior to the closing of the vote. Only the last vote casted before the closing of the Weighted National Vote will be considered.

===How to submit comments and/or cast votes via the e-Approval application===
The NSO undertakes to carry out the public enquiry in its country and to consider all views expressed in its country before deciding how to cast any votes.
It is essential to consolidate all comments received by the set deadline, using the [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report TEMPLATE].

[[File:Figure6_NSOs.jpg|frame|center]]

Some advices for the resolution meeting on dealing with comments collected during the Public Enquiry are given in the [https://ocgwiki.etsi.org/index.php?title=Chair%27s_Guide#ENAP_Resolution_meetings ETSI Chair's Guide].
When the template has been duly filled in and/or the decision to cast a vote has been taken, it is time to access the voting tool.

All details on how to submit comments and cast votes on ENAP can be consulted by clicking [https://help.etsi.org/index.php?title=E-Approval_Application HERE].

==Standardisation Request deliverables Approval Process (SRdAP)==
ETSI may elaborate ENs and European standardisation deliverables in response to SReqs to support the European legislation or policies, in accordance with the amended Regulation (EU) No 1025/2012. These deliverables shall be adopted by the eligible NSBs throughout the [https://www.etsi.org/images/articles/SMP/SRdAP_EN_SRdAP_.gif SRdAP].

===Participation to the Standardisation Request (SReq) drafting process===
The NSBs, the NSOs and the Annex III organisations, are involved in the ETSI process to comment and/or propose modifications to the working draft SReq text as explained in Articles 20.2 to 20.3.3 of the Rules of Procedure.

The NSBs, the NSOs and Annex III organisations will be requested during a meeting organised by the Secretariat, to submit preliminary comments, on the distributed SReq draft. It is possible to invite whomever necessary within a NSB, NSO and Annex III organisation to this meeting. For discussions concerning the distributed SReq draft, managers or policy officers would be more appropriate but since all organisations are different, this depends on the individual structure and organisation.

[[File:Figure7ab_NSOs.jpg|frame|center]]

===Acceptance of the Standardisation Request (SReq)===
When the draft of a new Standardisation Request (SReq) is finalised, the NSBG members will be asked to accept or reject the submitted Standardisation Request within twenty-five (25) calendar days.

During this twenty-five (25) calendars-day period, each NSBG member may receive comments from the NSOs, Annex III organisations, the BOARD, OCG members and from the Technical Group. The NSB's national position to adopt or reject the proposed SReq will have to be submitted via the TB decision/support [https://portal.etsi.org/webapp/tbdecision3/Menu.asp#/Voting tool].

Within 30 calendar days after ETSI receives the official Standardisation Request (SReq), and following the closure of the NSBG members' vote, the Director-General, on behalf of ETSI, shall inform the EC, EFTA, relevant Technical Groups, the NSBG, the NSOG, Annex III Organizations, and all ETSI members of the NSBG's decision.

===Adoption of the WISR(s)===
Upon receipt of the Work Item(s) identified in the Standardisation Request (WISR) and created by the responsible Technical Group, each NSB can express the national position to adopt or reject/change/stop the proposed WISR via the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application.

===Participation to the combined Public Enquiry + Weighted National Voting procedure===

The Enquiry + Vote (EV) comprises a Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure) performed in a combined procedure undertaken by each NSB in its own country to evaluate the likely acceptance of a European Standard or a European standardisation deliverable. See Article 21.2.1 of the Rules of Procedure for full details.

::'''Important:''' The Enquiry + Vote period (90 calendar days) may be extended by ETSI on receipt of a justified request from an NSB.

ETSI undertakes to notify all NSBs the start and end dates of the Enquiry + Vote and to provide access to relevant European Standard(s) or European standardisation deliverable(s).

It is important that comments are submitted using the ETSI dedicated [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report template] (see clause 4.3.6).

The comments, if any, resulting from an Enquiry + Vote may be of '''technical''' or '''non-technical''' nature.
Guidance and instructions on how to submit comments and cast votes are given in clause 4.3.6.

For all European Harmonised Standards, when submitting comments or casting a vote, a box called "Translated title" is displayed.
It is the exclusive responsibility of each NSB whose official language is listed below to provide ETSI with the '''translation''' into its own language, via the ETSI online [https://portal.etsi.org/webapp/EApproval/ eApproval application].

List of official languages (25):
Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Icelandic, Italian, Latvian, Lithuanian, Maltese, Norwegian, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

::'''Important:''' In order to have an European Harmonised Standards listed in the OJEU, it is mandatory to have its title translated in all the official languages.

===Participation to the Weighted National Voting procedure if technical comments are submitted during EV===
An Approval Vote (VA) is the expression of a national position collected by each NSB through national consultation on the adoption of a European Standard or other European standardisation deliverable. The VA is conducted over 60 calendar days and may be extended by ETSI upon justified request from an NSB. ETSI shall notify all NSBs of the start and end of the VA and provide access to the relevant document.

::'''Important:''' When more than one NSB represent a country, any of the NSBs have the right to vote but only one vote per country shall be counted as vote cast. Votes may be changed by any of the NSBs of the same country prior to the closing of the vote. Only the last vote casted before the closing of the Weighted National Vote will be considered.

===How to submit comments and/or cast votes===
The NSB undertakes to carry out the public enquiry in its country and to consider all views expressed in its country before deciding how to cast any votes.

It is essential to consolidate all comments received by the set deadline, using the [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report TEMPLATE] (see TEMPLATE).
Some advices for the resolution meeting on dealing with comments collected during the Public Enquiry are given in the [https://ocgwiki.etsi.org/index.php?title=Chair%27s_Guide#ENAP_Resolution_meetings ETSI Chair's Guide].

When the template has been duly filled in and/or the decision to cast a vote has been taken, it is time to access the voting tool.
All details on how to submit comments and cast votes on SRdAP can be consulted by clicking [https://portal.etsi.org/Portals/0/TBpages/NSBG/Docs/Guidance%20on%20how%20to%20submit%20comments%20and%20vote.pdf HERE].

='''Transposition'''=
Each NSO shall take measures to ensure the visibility of European Standards or European standardisation deliverables on a national level:
* by publication of an identical text; or
* by publication of an endorsement (i.e. publication of an endorsement sheet or official announcement) within a short time after its publication by ETSI.

"Publication of an identical text" means identical in technical content and presentation (except translation) and with no restrictions for application.
"Endorsement" means that it shall be stated that the European Standard or European standardisation deliverable has been approved together with the number, title and date, and location from where copies of the text may be obtained.

European Standards or European standardisation deliverables thus published or endorsed, shall be given the status of national standards.
It is the responsibility of each NSO to update the [https://portal.etsi.org/webapp/Transposition/home.aspx ETSI Transposition and Withdrawal database]. A [https://portal.etsi.org/webapp/Transposition/manual.aspx?topic=Overview user manual guide] is provided via the tool itself. A [https://ocgwiki.etsi.org/images/d/d4/How_to_consult_and_declare_transposed_ETSI_Standards.pdf PDF] and a [https://portal.etsi.org/Portals/0/TBpages/NSOG/How%20to%20consult%20and%20transpose%20ETSI%20Standards.mp4 Video] format are also available for your convenience.

='''Translation'''=
Once a European Standard or European standardisation deliverable has been adopted and published in English as an official standard, it may be translated into another language and published equally as an official version of the standard.

Each NSO is entitled to translate standards into the language(s) of its own country, in accordance with Article 8 of the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

The costs of all translations of standards shall be covered by the parties interested.

='''Withdrawal of conflicting national standards'''=

When an EN on a specific matter has been published by ETSI, the NSOs shall ensure that all conflicting national standards on that specific matter are withdrawn on an agreed date set by the General Assembly.

='''Tools'''=

==ETSI online e-Approval application==
ETSI NSOs and NSBs are authorized to cast votes and submit comments electronically using the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application.

The ETSI Technical Groups can consult the submitted comments on ETSI European Standards and European standardisation deliverables as soon as an approval procedure is launched. The casted votes are made available at the closure of the approval procedure.

==ETSI Work Programme application==

The [https://portal.etsi.org/webapp/WorkProgram/SimpleSearch/QueryForm.asp ETSI Work Programme] application is an application which contains all the information needed with regard to the documents’ version number, title, keywords, status and much more.

It provides an easy way to search for ETSI standards by running dynamic database queries.
To download the document, just click on the corresponding download standard icon (on the top right-hand side). Depending on the status as an ETSI member or non ETSI member, one has the option of downloading either the Word® or the PDF version.

This application allows to download individual copies of ETSI publications free of charge.

If further help is needed, please contact us at [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

==European Standards compared versions==

A list can be obtained of the most recent [https://docbox.etsi.org/Partners/nso/Compared_versions ENs sent on approval compared] with the previous published version of the same European Standard (if any).

These documents are made available in order to facilitate the comprehension of the changes made between the two versions.
In the same spirit, a list of the latest versions of published [https://portal.etsi.org/Services/editHelp/To-help-you-in-your-work/Services/HS-compared-versions European Harmonised Standards compared with the previous versions] is made available.

==Metadata==

ETSI makes information related to the production of deliverables accessible via its website at [https://docbox.etsi.org/Metad here].

{|
| • WI number || • Schedule/milestones
|-
| • Type and document number|| • Mandates if any
|-
| • Version number|| • hEN or not
|-
| • Procedures/Actions (all)|| • Scope||
|-
| • Title || • Keywords||
|-
| • Technical Body || • Stage codes||
|}

What is listed above are the weekly collected information of the published ETSI Deliverables, called "metadata", which are made available at [https://docbox.etsi.org/Metad/Weekly_Pub/ here].

They are produced to be imported into electronic tools/applications that any NSOs may wish to develop in order to circulate information in an efficient way, without having to manually record the data for each deliverable recently produced.

DKE has kindly accepted to share their experience in the present wiki guide in order to explain how the metadata can be used. DKE uses these metadata to circulate information among their experts in national standardisation committees. DKE automatically imports the metadata in their own database every week. Metadata from IEC and CENELEC can also be fed in the same tool. After importing the metadata, deliverables can be found in a personalized display of the application. The documents are already allocated to the national mirror committees. Here is an example of the result where DKE/K 738 is the national mirror to ETSI/ERM TG MARINE. Consequently, EN 300 338-7 Final Draft Version 1.1.0:2022-02 has been circulated in this committee. The external experts can perform a single or group download. Users can also get notification emails which can be customized.

[[File:Figure8_NSOs.jpg|frame|center]]

This is the internal view that shows where the circulation is done.

[[File:Figure9_NSOs.jpg|frame|center]]

Any tool/application can be automatically fed. To do so, it is necessary to create an automatic bulk download. This is something that needs to be put in place by the NSO IT service. ETSI IT can help if necessary.
These metadata are password protected. For this reason, it is necessary to log in to access the information. If any difficulties are encountered when accessing the file, please contact us at [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

='''FAQ - Frequently Asked Questions'''=
==Where can I find the Technical Group resolution report?==

When an action is closed; the Technical Group Chair shall complete the Technical Group resolution meeting report to identify the decision taken in the Technical Group for each submitted comment. Then the report is uploaded on the ETSI online e Approval application.

[[File:Figure10_NSOs.jpg|frame|center]]

==What does "Under comments assessment" means?==

When "Under comments assessment" appears when searching for a closed action, it means that comments have been submitted during the approval process, and the Technical Officer has not yet finalised the categorization assessment.

[[File:Figure11_NSOs.jpg|frame|center]]

If a comment categorized as "non-technical" implies technical changes, the NSO who has submitted the comment, can be contacted to discuss the nature of the comment. When all comments have been carefully checked by the Technical Officer/Technical Group, the validation is made, and the results are displayed, and all parties are informed.

== How to download all meeting contributions in a bulk? ==
Please follow the instructions provided in the pictures below.
[[File:Download contributions 1.png|center|thumb|300x300px]]
[[File:Download contributions 2).png|center|thumb|300x300px]]

== NSOs participating in technical meetings ==
What are the conditions for sending an expert to join an ETSI TC or Work Group?

* '''If your organisation is an ETSI member, anyone can join under your organisation membership, however you must be aware that you are responsible for ensuring ETSI rules are followed. The Delegates will be tagged as representing your organisation.'''
Is it possible for Expert to join the corresponding Technical Committee for an unlimited time?
*'''Yes it is. However, it is requested to inform ETSI Membership Care at [mailto:Membership@etsi.org Membership@etsi.org] if this Delegate no longer represent your organisation in the future.'''
Could more than one expert participate in different ETSI Technical Committees? (for example: one expert to ERM TG11 and another expert to HF TC)

* '''Yes, this is possible.'''

Is there any possibility to send an expert to '''3GPP meetings?'''

* '''If your organisation is not a 3GPP member the only possibility is limited guest status of 6 months. See more by clicking [https://www.3gpp.org/about-us/membership/guest-membership here]. Should your organisation wish to become a 3GPP member, an additional fee per calendar year is due. Please contact ETSI Membership Care at [mailto:Membership@etsi.org Membership@etsi.org] for further details.'''
Further details on the technical organisation can be found in the [[Delegate's Guide#Technical Organisation|ETSI Delegate's Guide]].

Guidance on how to use the Contributions tool on the Portal is given at https://help.etsi.org/index.php?title=Contributions_application.

Several guides have been produced and made available on the ETSI Portal page:[[File:Picture1.png|center|thumb]]

== NSOs/NSBs participation to ETSI Technical Task Force ==
Depending on the Terms of Reference of a Task Force, NSOs and/or NSBs may be authorised to participate; e.g. According to the ECTF Terms of Reference, ''Participation to the Task Force shall be open-ended and will remain open to all ETSI members, including, without being limited to, ETSI National Standardisation Bodies (NSBs).''

== Overview of Rights by NSO Profile ==
By clicking on the following link [https://ocgwiki.etsi.org/images/d/d7/NSO_Rights_Matrix_20250613.pdf here] you will access a summary of the rights associated with each NSO profile.

Further details on who is allowed to participate in the activities is given [[Chair's Guide#Who is authorised to participate in the activities of an ETSI Technical Group?|here]].

== Discover the new Official Journal of the European Union, act by act! ==
The Official Journal of the European Union (the OJ), in which legal acts are published, moved to act-by-act publication from 1 October 2023.

Discover what will change in this [https://www.youtube.com/watch?v=gBz_FvfOsR8 video demo].

== Work programmes of standardisation bodies ==
European Standardisation Organisations (ESOs) and National Standardisation Bodies (NSBs) are mandated to prepare and publish their work programmes, ensuring transparency and accessibility. In addition, they are obliged to notify the European Commission and other relevant stakeholders of these programmes. This [https://single-market-economy.ec.europa.eu/single-market/goods/european-standards/notification-system/work-programmes-standardisation-bodies_en webpage] provides direct access to the most recent work programmes and their corresponding notification dates, acting as a central repository for standardisation updates.

Stakeholders are notified of policy actions related to European standards to ensure consultation and market relevance, in line with Regulation (EU) No 1025/2012, which requires publication on a dedicated website.

== How stakeholders are informed about EU standardisation policies ==
The purpose of the following [https://single-market-economy.ec.europa.eu/single-market/goods/european-standards/notification-system_en European Commission webpage] is to notify stakeholders about policy actions related to European standardisation (Article 12) publish information on Commission implementing decisions after formal objections to harmonised standards (Article 11(2)).

== Spotlight on ETSI technologies and announcements ==

=== [https://www.etsi.org/newsroom/news# ETSI press releases]: ===
The main target is to ensure the visibility of ETSI members’ work and reinforce the ETSI brand. All the press releases and flash news articles can be used to communicate to your stakeholders with reference to the source.

=== [https://www.etsi.org/events/upcoming-events Up coming ETSI events] ===
Discover the latest innovations, policy developments, and standardization progress by joining us at one of ETSI’s upcoming events. These gatherings bring together industry leaders, technical experts, and stakeholders from around the world.

=== [https://www.etsi.org/media-library/white-papers Recent white papers published] ===
Each white paper includes an abstract or Executive Summary at the beginning of the document. The publication of a new white paper is communicated via all our channels (including distribution list, CL, etc). White papers are under ETSI copyright but a link can be provided to your stakeholders.

=== [https://docbox.etsi.org/ETSI_presentations/ETSI_presentations/ Repository of marketing and communication material] ===
Under the resources tab on the ETSI portal, there are presentations and templates for use by our members:
[[File:Repository communication.png|center|thumb]]
Further information can be obtained by contacting the [https://www.etsi.org/newsroom/press-contact press team].

== What are the existing mailing lists and what are their purposes? ==
The main mailings list has been made available via the [https://portal.etsi.org/TB-SiteMap/NSO/NSOs-toolkit toolkit] made available on the [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] and [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] home page.

===ANNEX_III===

This email distribution list is used by the Secretariat to spread information related to the Standardisation Request deliverable Approval Process (SRdAP) to all Annex III Organisations contacts. This email distribution list is manually maintained. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=ANNEX_III here] (depending on access rights).

===DELIVERABLE-NOTIFICATIONS===
This email distribution list is used by ETSI Secretariat to weekly send notifications to all NSO Official and Voting Contacts. [https://webapp.etsi.org/deliverables/Subscribe.asp Additional subscription may be done by clicking here]. A link is also provided via the ETSI [https://portal.etsi.org/TB-SiteMap/NSO/NSOs-toolkit NSO toolkit] made available on the [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] and [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] Portal page.

Notification sent to the list subscribers to inform about the ETSI Deliverables which have been published or sent on procedure during the past week. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=DELIVERABLE-NOTIFICATIONS here].

===ETSI NSB_INFO ===
This email distribution list is used by ETSI Secretariat to spread information to all the '''NSB Official''' '''contacts''' '''as well as participants regularly involved in meetings'''. '''Any subscribers to this distribution list can also post to the list to share information'''.

A yearly update is launched by the Secretariat. The list can be manually updated on request at any time, when needed. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSB_INFO here].
:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

===ETSI NSO_INFO ===
This email distribution list is used by ETSI Secretariat to spread information to all the '''NSO Official''' '''contacts''' '''as well as participants regularly involved in meetings'''. '''Any subscribers to this distribution list can also post to the list to share information'''.

A yearly update is launched by the Secretariat. The list can be manually updated on request at any time, when needed. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSO_INFO here].

:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

=== ETSI NSO_TRANSLATORS===
This mailing list is used by the Secretariat to inform specific people from the NSB responsible for providing title translations of European Harmonised Standard about the opening of a new Enquiry + Vote (EV) or 2nd Weithed National Vote (VA).

Notifications sent through this list '''use a standardised subject line format to help recipients quickly identify the purpose of the message:'''

* '''[Standardisation Request] OPENING of Enquiry + Vote, EV''' ''nnnnnn'' '''- Title Translation'''”.
:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

=== Information relating to the AP and EV procedures ===
Notifications are sent to NSO-Contacts mailing list when an ETSI European Standard is registered by the Secretariat for submission to an EN Approval Procedure (AP) and or Enquiry + Vote (EV) in the coming weeks.

Notifications sent through this list use a standardised subject line format to help recipients quickly identify the purpose of the message, e.g.:

* '''[Standardisation Request] OPENING of''' ... ;
* '''[ENAP] OPENING of''' ...;
* '''[ACTION REQUIRED] ADVANCE CLOSURE NOTICE'''; and
* '''[FOR INFORMATION] - CLOSURE NOTICE'''.

===NSB-CONTACTS===
This email distribution list is used by the Secretariat to spread information related to the Standardisation Request deliverable Approval Process (SRdAP) to all the NSBs Official and Voting Contacts. This email distribution list is automatically and dynamically updated every day, with the details contained in the ETSI Directory Services. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSB-CONTACTS here] (depending on access rights).

===NSO-CONTACTS===
This email distribution list is used by the Secretariat to spread information related to the EN Approval Process (ENAP) to all the NSOs Official and Voting Contacts. This email distribution list is automatically and dynamically updated every day, with the details contained in the ETSI Directory Services. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSO-CONTACTS here] (depending on access rights).

== Reporting Regulation 1025/2012 ==
Article 24 of Regulation 1025/2012 requires that ETSI deliver a consolidated report on the implementation of Regulation 1025/2012 to the European Commission. This report is to be delivered to the European Commission by the end March of each year. The information contained is to cover the preceding year.

As a consequence, the information provided by mid-January 2025 should cover the full year 2024. The report to be delivered will not be a bundle of national reports but is to be provided as a consolidated report of information in a format that allows conclusions and comparison over a number of years. As agreed with CEN-CENELEC and the European Commission, this will only be possible if the input is made with structured information based on common questions and some agreed definitions.

Further information can be found on the [https://portal.etsi.org/TB-SiteMap/NSOG/Regulation-reporting-1025-2012 ETSI Portal].

= '''Sharing information with the NSOs''' =
Each year the ETSI Secreatariat contacts each NSO/NSB to verify that information regarding NSO Officials and NSO/NSB Contacts are up to date.

='''Definition of terms & abbreviations'''=

For the purposes of the present document, the following terms and abbreviations apply:

'''Annex III Organisations:''' the European stakeholder organisations defined in the Annex III of the amended Regulation (EU) No 1025/2012.

'''Consensus:''' a general agreement, characterized by the absence of sustained opposition to substantial issues by any important part of the concerned interest and by a process that involves seeking to take into account the views of all parties concerned and to reconcile any conflicting arguments. Consensus need not imply unanimity.

'''EN Approval Process (ENAP):''' the process consisting of a combined Public Enquiry (PE) and, at least, one Weighted National Voting (WNV) procedure performed by the National Standards Organisations (NSOs) in a single process used to adopt a European non-Harmonised Standard.

'''ETSI Deliverable:''' a document (SR, GR, GS, TR, TS, EG, ES or EN); or, in previous nomenclature, ETS, I ETS, ETR, TBR, TCR-TR or TC-TR) produced by ETSI as the result of an ETSI Work Item (WI).

'''ETSI Guide (EG):''' an ETSI Deliverable, containing only informative elements, approved for publication by the ETSI members via the MAP.

'''ETSI-On-Line (EOL) account:''' a set of credentials delivered by ETSI allowing a user to be authenticated to access a number of ETSI IT services.

'''ETSI Standard (ES):''' an ETSI Deliverable, containing normative provisions, approved for publication by the ETSI members via the ETSI Membership Approval Process (MAP).
:::NOTE: If the ES is elaborated in response to a Standardisation Request (SReq), it is then adopted for publication by the National Standardisation Bodies via the ETSI Standardisation Request deliverable Approval Procedure (SRdAP).

'''ETSI Partnership Project (EPP): '''an activity established when there is a need to co operate with external bodies and where such co operation cannot be accommodated within an ETSI Project or Technical Committee.

'''ETSI Project (EP):''' an activity aiming to achieve a well-defined result within a specific time frame, with a set of well-defined resources and focused on a set of ETSI Work Items (WIs). An ETSI Project is relatively self contained and has its own project management. ETSI members only may participate to the activity of an EP.

'''European Standard (EN): '''an ETSI Deliverable containing normative provisions, approved for publication by the National Standards Organisations (NSOs) by application of the ENAP.

'''Harmonised Standard (hEN):''' a European Standard adopted on the basis of a Standardisation Request made by the EC for the application of Union harmonisation legislation, approved for publication by the National Standardisation Bodies (NSBs) by application of the Standardisation Request deliverables Approval Procedure (SRdAP).

:::NOTE: For ETSI Deliverables in previous nomenclatures, consult Annex A.4 of the ETSI Technical Working Procedures (TWP).

'''European standardisation deliverables: '''any other technical specification than a European standard, adopted by a European standardisation organisation for repeated or continuous application and with which compliance is not compulsory.

'''Gross Domestic Product (GDP):''' sum of gross value added by all resident producers in the economy plus any product taxes and minus any subsidies not included in the value of the products.

:::NOTE: Definition of the World Bank available from https://datacatalog.worldbank.org.

'''Group Report (GR):''' an ETSI Deliverable, containing only informative elements, produced and approved for publication by an ISG.

'''Group Specification (GS):''' an ETSI Deliverable, containing normative provisions, produced and approved for publication by an ISG.

'''Head of National Delegation:''' person appointed by a National Delegation, and notified to the Director-General, to hold the role. The Head of National Delegation shall be appointed amongst the representatives of the organisations forming the National Delegation.

'''Industry Specification Group (ISG):''' an activity organised within a specific time frame, around a set of ETSI WIs addressing a specific technology area and supplementing the existing standards development process. ETSI members and non-ETSI members may participate to the activity of an ISG.

'''Special Report (SR):''' an ETSI Deliverable, containing only informative elements made publicly available for reference purposes.
An SR may be produced and approved respectively by:
*an ETSI Technical Body (TB);
*an ad-hoc group of the General Assembly (GA), Board or Operational Coordination Group (OCG);
*the ETSI Director-General on behalf of the General Assembly, Board or OCG.
:::NOTE: If the ES is elaborated in response to a Standardisation Request (SReq), it is then adopted for publication by the National Standardisation Bodies Group via the ETSI Standardisation Request deliverable Approval Procedure (SRdAP).

'''Membership Approval Process (MAP):''' approval process consisting of Weighted Individual Voting by Full and Associate members, used for the approval of an ES or an EG (see Articles 11.2.2, 11.3 and 14 of the Rules of Procedure).

'''National delegation:''' group formed by representatives of Full member organisations registered in the same country.

'''National Standards Body (NSB):''' a National Standards Organisation (NSO) which is listed by the EC in the OJEU, as per Article 27 of the amended Regulation (EU) No 1025/2012.

'''National Standards Bodies Group (NSBG):''' the ETSI decision-making body composed of the National Standardisation Bodies (NSOs). The NSB Group is a subset of the National Standards Organisation Group (NSOG).

'''National Standards Organisations (NSO):''' organisations whose function is to carry out at national level the activities related to Standstill, Public Enquiry, establishment of the national position for the vote on draft European Standards as well as the transposition and withdrawal of national standards. These organisations are recognized by their governments as being authorized to make those standards available to the public at the national level.

'''National Standards Organisations Group (NSOG):''' the ETSI decision-making body composed of the National Standards Organisations (NSOs), from CEPT countries, which have signed the ETSI-NSO Agreement.

'''Public Enquiry (PE):''' the national consultation undertaken by a National Standards Organisation (NSO) to evaluate the likely acceptance or withdrawal of a European Standard (EN).

'''Standardisation Request (SReq):''' a request (mandate) from the European Commission to the European Standards Organisations (ESOs) to draw up and adopt European Standards or European standardisation deliverables in support of European policies and legislation.

'''Standardisation Request deliverable Approval Process (SRdAP):''' the process consisting of a combined Public Enquiry (PE) and, at least, one Weighted National Voting (WNV) procedure performed by the National Standardisation Bodies in a single process used to adopt a European Standard (EN) or a European standardisation deliverable requested by the EC/EFTA SReq.

'''Technical comment: '''a comment which proposes a technical change in an ETSI Deliverable.
A technical change is one which, implicitly or explicitly, adds, removes or modifies provisions of the deliverable.

:::NOTE: Technical changes can result in modified behaviour of equipment or systems designed to be conformant to that deliverable.

'''Technical Committee (TC):''' an activity organised around a set of ETSI WIs addressing a specific technology area that may contribute to more than one Technical Group and which provides continuity. ETSI members only may participate to the activity of a TC.

'''Technical Group:''' a Technical Committee (TC), an ETSI Project (EP), an ETSI Partnership Project (EPP), a Special Committee (SC) or an Industry Specification Group (ISG).

'''Technical Report (TR):''' an ETSI Deliverable, containing only informative elements, produced and approved for publication by a TB.

'''Technical Specification (TS):'''an ETSI Deliverable, containing normative provisions, produced and approved for publication by a TB.

'''Weighted National Voting (WNV):''' the vote cast to express the national position of a country (following a national consultation) for the adoption or withdrawal of a European Standard or a European standardisation deliverable.

'''WISR:''' Work Item (WI) created in response to a Standardisation Request.

'''Work Item (WI):''' a description of a standardisation task.

'''[https://portal.etsi.org/webapp/WorkProgram/Expert/QueryForm.asp ETSI Work Programme (EWP)]''': the complete set of ETSI Work Items.

NSOs Guide

2026-05-29T09:32:00Z

Martinn: /* Participation to the 2nd Weighted National Voting procedure */

='''Introduction'''=

This guide provides a step-by-step guidance on the essential elements, most common practices and responsibilities of the National Standards Organisations (NSOs) and National Standardisation Bodies (NSBs).

An NSO is an organisation that develops, maintains and coordinates voluntary standardisation activities in a particular country. NSOs typically represent the interests of various stakeholders, including businesses, consumers, academia and government.

An NSB is an NSO from the European Economic Area and thus from one of the following countries: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, The Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain or Sweden.

The information contained in this guide is based on the Rules of Procedure (RoP) and Technical Working Procedure (TWP) contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives], the European Commission Regulations (EU) [https://eur-lex.europa.eu/legal-content/FR/TXT/?uri=celex%3A32012R1025 N° 1025/2012], and amendment [https://eur-lex.europa.eu/eli/reg/2022/2480/oj N° 2022/2480] and also on the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

='''Roles'''=
==The NSO/NSB Official Contact==
The Official Contact is the person designated by the NSO to be the main contact person between ETSI and the NSO/NSB.
There is only one Official Contact per NSO/NSB, ensuring that all the contact details within the organisation are correctly registered in the ETSI Directory Services application. Contact details can be consulted via the [https://portal.etsi.org/webapp/TelDir/TelDirectory.asp Directory Services] page.
[[File:Picture nso.jpg|center|frame]]
The '''NSO Official Contact''' is responsible for the following tasks within the represented country:

* ensuring that no national standardisation activity or publication of any new or revised standard, which could prejudice the preparation of a standard, is undertaken during the Standstill period of a European standard (EN);
* carrying out the Public Enquiry (PE);
* establishing the national position of the represented country;
* ensuring the transposition of the adopted ENs into national standards;
* ensuring the withdrawal of any conflicting national standards with any recently adopted ENs.

The '''NSB Official Contact''' has the same responsibilities listed above plus:

* participating in the EC/EFTA Standardisation Requests (SReq) drafting process;
* participating in the Weighted National Voting procedure to accept SReqs;
* participating in the Weighted National Voting procedure to adopt Work Item(s) identified in the Standardisation Request (WISR); and
* providing ETSI with the title translations into the mandatory official languages via the e-Approval application.

==The NSO/NSB Voting Contact==
The Voting Contact is a person designated by the Official Contact to cast votes during Weighted National Voting procedures and submit comments during Public Enquiries.

The Official Contact may decide to be also considered as a Voting Contact. It is possible to have several Voting Contacts within the same organisation, but only the last vote cast by the Voting Contact of an NSO during a Weighted National Voting procedure will count. It is the responsibility of the NSO to decide which Voting Contact can vote, the ETSI Secretariat has no responsibility in this area.

In specific conditions, the Weighted National Voting procedure may take place at the ETSI General Assembly level, and in such a case, it is the responsibility of the Head of each National Delegation to cast a vote, after consultation of the relevant NSO.

== NSOs profiles and details ==
The profiles and details of the NSOs are available [https://www.etsi.org/about/our-partnerships here]

For more information:

[https://ocgwiki.etsi.org/index.php?title=Delegate%27s_Guide#ETSI_Information_Policy Delegate's Guide]

[https://ocgwiki.etsi.org/index.php?title=Delegate%27s_Guide#Useful_links_to_find_out_more Useful links]

==Head of National Delegation (HND)==
The Head of National Delegation is the person appointed by a National Delegation (i.e. the ETSI Full members from the same country) and notified to the Director-General. The Head of National Delegation shall be appointed amongst the representatives of the organisations forming the National Delegation.

==The ETSI Secretariat Primary Contacts==
The role of the [https://portal.etsi.org/TB-SiteMap/NSO/Contact Primary Contacts] consists in:
* providing meeting facilities and organising meetings;
* facilitating communication within the groups;
* helping wherever possible the NSOs/NSBs achieving their strategic goals; and
* supporting the NSO/NSB Groups completing their duties using the tools put in place to make their tasks easier.

='''NSOG/NSBG-ETSI meetings'''=

ETSI will have periodic meetings with the NSOs/NSBs to manage the co-operation established in the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

These meetings may be hybrid (combination of a physical meeting with physical and remote participation via electronic means) or held fully online via electronic means.

='''Agreements'''=

==ETSI-NSO Agreement==

All recognised NSOs/NSBs notified to the ETSI Director-General under Article 13.2 of the Rules of Procedure are entitled to sign the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].
==Distribution Agreement==
The distribution agreement allows the NSOs to distribute ETSI standards. In return the NSOs who distribute ETSI standards shall provide an annual report detailing information on distributed standards for analysis and evaluation purposes. NSOs that do not distribute ETSI standards are exempt from this agreement.

='''Responsibilities'''=
[[File:Standstill.png|thumb]]

==Standstill==
Standstill is the obligation accepted by the NSOs and the ETSI members not to undertake any national standardisation activity which could prejudice the preparation of an EN or a European standardisation deliverable and, not to publish a new or revised standard which is not completely in line with an existing EN or European standardisation deliverable.
Standstill applies to an individual work item leading to an EN or a European standardisation deliverable and accepted by the ETSI General Assembly, with a precise scope and target date. It does not apply to areas or programmes of work as such. General provisions are given in Article 13.3.2 of the Rules of Procedure.
The [https://webapp.etsi.org/standstill/standstillForm.asp ETSI Standstill application] allows anyone to view the ETSI Work Items under the perspective of the available Standstill information.

===Imposition and release of standstill===
Following the adoption by the responsible Technical Group of a new Work Item (WI) or the endorsement of a new Work Item(s) identified in the Standardisation Request (WISR) intended to result in an EN or a European standardisation deliverable and prior to the drafting of this standard, ETSI shall notify the NSO/NSB as soon as a decision regarding imposition or release of standstill has been made.
Standstill shall start sixty (60) calendar days after the adoption of the Work Item (WI) or Work Item(s) identified in the Standardisation Request (WISR), or at the start of the work, whichever date comes later.
Standstill remains in force until withdrawal of the EN or the European standardisation deliverable, unless it is released by decision of the ETSI General Assembly.

===Infringement of standstill===
Standstill is not infringed by:

# the issue by an NSO/NSB of a draft standard for Public Enquiry intended and designated as a contribution to ISO/IEC and/or CEN/CENELEC/ETSI standardisation;
# the publication by an NSO/NSB, within three (3) months of the start of standstill, of a national standard which that NSO/NSB has already approved;
# the publication by an NSO/NSB, after notifying the ETSI Director-General, of a national standard adopting, without change, a published ITU-T or ITU-R Recommendation or a standard in the field of ETSI's interest prepared by the ISO/IEC, where there is neither an EN nor a European standardisation deliverable already in existence.

In cases 2) and 3) the NSO/NSB commits itself to aligning the national standard with the eventual EN or European standardisation deliverable, when issued.

==EN Approval Process (ENAP)==
ETSI may elaborate ENs on proposal from at least four (4) Full and/or Associate members in accordance with the provisions of Article 2.2.1 of the Technical Working Procedure.
These ENs shall be adopted by the eligible NSOs through the [https://www.etsi.org/images/articles/SMP/ENAP_EN.gif ENAP] as specified in Article 13.2 of the Rules of Procedure.

===Participation to the combined Public Enquiry + Weighted National Voting procedure===
An Approval Procedure (AP) is a national consultation undertaken by each NSO in its country to evaluate the likely acceptance of an EN. The AP period (90 calendar days) may be extended by ETSI on receipt of a justified request from an NSO.

ETSI undertakes to notify all NSOs the start and end of the AP and to provide access to the relevant EN. The comments, if any, resulting from an AP may be of technical or non-technical nature.

It is necessary to use the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application to cast votes and submit comments. If access to the ETSI servers is denied, please apply for an [https://portal.etsi.org/createaccount#/home ETSI EOL account] or contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

Comments shall be submitted using the ETSI dedicated ENAP or SRdAP comments and resolution report [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK template]. The template is available on the online [https://portal.etsi.org/webapp/EApproval/ e-Approval application home page] (see figure 1) or on the ETSI [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] or [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] Portal page. See clause 4.2.3 for more details.
[[File:E-Approval template.jpg|center|thumb|655x655px|Figure 1: e-Approval application (home page)]]

===Participation to the 2nd Weighted National Voting procedure===
A Vote (V) is the expression of a national position collected by each NSO through national consultation on the adoption of a European Standard. The Vote (V) shall be conducted over a period of sixty (60) calendar days, which ETSI may extend upon justified request from an NSO. ETSI shall notify all NSOs of the start and end of the Vote and provide access to the relevant European Standard.
:::IMPORTANT: When a country is represented by more than one NSO, any of the NSOs have the right to vote but only one vote per country shall be counted as vote cast. Votes may be changed by Official or Voting contact of the same country prior to the closing of the vote. Only the last vote casted before the closing of the Weighted National Vote will be considered.

===How to submit comments and/or cast votes via the e-Approval application===
The NSO undertakes to carry out the public enquiry in its country and to consider all views expressed in its country before deciding how to cast any votes.
It is essential to consolidate all comments received by the set deadline, using the [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report TEMPLATE].

[[File:Figure6_NSOs.jpg|frame|center]]

Some advices for the resolution meeting on dealing with comments collected during the Public Enquiry are given in the [https://ocgwiki.etsi.org/index.php?title=Chair%27s_Guide#ENAP_Resolution_meetings ETSI Chair's Guide].
When the template has been duly filled in and/or the decision to cast a vote has been taken, it is time to access the voting tool.

All details on how to submit comments and cast votes on ENAP can be consulted by clicking [https://help.etsi.org/index.php?title=E-Approval_Application HERE].

==Standardisation Request deliverables Approval Process (SRdAP)==
ETSI may elaborate ENs and European standardisation deliverables in response to SReqs to support the European legislation or policies, in accordance with the amended Regulation (EU) No 1025/2012. These deliverables shall be adopted by the eligible NSBs throughout the [https://www.etsi.org/images/articles/SMP/SRdAP_EN_SRdAP_.gif SRdAP].

===Participation to the Standardisation Request (SReq) drafting process===
The NSBs, the NSOs and the Annex III organisations, are involved in the ETSI process to comment and/or propose modifications to the working draft SReq text as explained in Articles 20.2 to 20.3.3 of the Rules of Procedure.

The NSBs, the NSOs and Annex III organisations will be requested during a meeting organised by the Secretariat, to submit preliminary comments, on the distributed SReq draft. It is possible to invite whomever necessary within a NSB, NSO and Annex III organisation to this meeting. For discussions concerning the distributed SReq draft, managers or policy officers would be more appropriate but since all organisations are different, this depends on the individual structure and organisation.

[[File:Figure7ab_NSOs.jpg|frame|center]]

===Acceptance of the Standardisation Request (SReq)===
When the draft of a new Standardisation Request (SReq) is finalised, the NSBG members will be asked to accept or reject the submitted Standardisation Request within twenty-five (25) calendar days.

During this twenty-five (25) calendars-day period, each NSBG member may receive comments from the NSOs, Annex III organisations, the BOARD, OCG members and from the Technical Group. The NSB's national position to adopt or reject the proposed SReq will have to be submitted via the TB decision/support [https://portal.etsi.org/webapp/tbdecision3/Menu.asp#/Voting tool].

Within 30 calendar days after ETSI receives the official Standardisation Request (SReq), and following the closure of the NSBG members' vote, the Director-General, on behalf of ETSI, shall inform the EC, EFTA, relevant Technical Groups, the NSBG, the NSOG, Annex III Organizations, and all ETSI members of the NSBG's decision.

===Adoption of the WISR(s)===
Upon receipt of the Work Item(s) identified in the Standardisation Request (WISR) and created by the responsible Technical Group, each NSB can express the national position to adopt or reject/change/stop the proposed WISR via the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application.

===Participation to the combined Public Enquiry + Weighted National Voting procedure===

The Enquiry + Vote (EV) comprises a Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure) performed in a combined procedure undertaken by each NSB in its own country to evaluate the likely acceptance of a European Standard or a European standardisation deliverable. See Article 21.2.1 of the Rules of Procedure for full details.

::'''Important:''' The Enquiry + Vote period (90 calendar days) may be extended by ETSI on receipt of a justified request from an NSB.

ETSI undertakes to notify all NSBs the start and end dates of the Enquiry + Vote and to provide access to relevant European Standard(s) or European standardisation deliverable(s).

It is important that comments are submitted using the ETSI dedicated [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report template] (see clause 4.3.6).

The comments, if any, resulting from an Enquiry + Vote may be of '''technical''' or '''non-technical''' nature.
Guidance and instructions on how to submit comments and cast votes are given in clause 4.3.6.

For all European Harmonised Standards, when submitting comments or casting a vote, a box called "Translated title" is displayed.
It is the exclusive responsibility of each NSB whose official language is listed below to provide ETSI with the '''translation''' into its own language, via the ETSI online [https://portal.etsi.org/webapp/EApproval/ eApproval application].

List of official languages (25):
Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Icelandic, Italian, Latvian, Lithuanian, Maltese, Norwegian, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

::'''Important:''' In order to have an European Harmonised Standards listed in the OJEU, it is mandatory to have its title translated in all the official languages.

===Participation to the 2nd Weighted National Voting procedure===
An Approval Vote (VA) is the expression of an opinion resulting from a national consultation undertaken by each NSB to collect all views expressed in its country on the adoption of a European Standard or a European standardisation deliverable.

A VA shall be carried out over a period of sixty (60) calendar days.

The VA period may be extended by ETSI on receipt of a justified request from a NSB.

ETSI undertakes to notify all NSBs at the start and end of the VA and to provide access to the relevant a European Standard or a European standardisation deliverable.

::'''Important:''' When more than one NSB represent a country, any of the NSBs have the right to vote but only one vote per country shall be counted as vote cast. Votes may be changed by any of the NSBs of the same country prior to the closing of the vote. Only the last vote casted before the closing of the Weighted National Vote will be considered.

===How to submit comments and/or cast votes===
The NSB undertakes to carry out the public enquiry in its country and to consider all views expressed in its country before deciding how to cast any votes.

It is essential to consolidate all comments received by the set deadline, using the [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report TEMPLATE] (see TEMPLATE).
Some advices for the resolution meeting on dealing with comments collected during the Public Enquiry are given in the [https://ocgwiki.etsi.org/index.php?title=Chair%27s_Guide#ENAP_Resolution_meetings ETSI Chair's Guide].

When the template has been duly filled in and/or the decision to cast a vote has been taken, it is time to access the voting tool.
All details on how to submit comments and cast votes on SRdAP can be consulted by clicking [https://portal.etsi.org/Portals/0/TBpages/NSBG/Docs/Guidance%20on%20how%20to%20submit%20comments%20and%20vote.pdf HERE].

='''Transposition'''=
Each NSO shall take measures to ensure the visibility of European Standards or European standardisation deliverables on a national level:
* by publication of an identical text; or
* by publication of an endorsement (i.e. publication of an endorsement sheet or official announcement) within a short time after its publication by ETSI.

"Publication of an identical text" means identical in technical content and presentation (except translation) and with no restrictions for application.
"Endorsement" means that it shall be stated that the European Standard or European standardisation deliverable has been approved together with the number, title and date, and location from where copies of the text may be obtained.

European Standards or European standardisation deliverables thus published or endorsed, shall be given the status of national standards.
It is the responsibility of each NSO to update the [https://portal.etsi.org/webapp/Transposition/home.aspx ETSI Transposition and Withdrawal database]. A [https://portal.etsi.org/webapp/Transposition/manual.aspx?topic=Overview user manual guide] is provided via the tool itself. A [https://ocgwiki.etsi.org/images/d/d4/How_to_consult_and_declare_transposed_ETSI_Standards.pdf PDF] and a [https://portal.etsi.org/Portals/0/TBpages/NSOG/How%20to%20consult%20and%20transpose%20ETSI%20Standards.mp4 Video] format are also available for your convenience.

='''Translation'''=
Once a European Standard or European standardisation deliverable has been adopted and published in English as an official standard, it may be translated into another language and published equally as an official version of the standard.

Each NSO is entitled to translate standards into the language(s) of its own country, in accordance with Article 8 of the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

The costs of all translations of standards shall be covered by the parties interested.

='''Withdrawal of conflicting national standards'''=

When an EN on a specific matter has been published by ETSI, the NSOs shall ensure that all conflicting national standards on that specific matter are withdrawn on an agreed date set by the General Assembly.

='''Tools'''=

==ETSI online e-Approval application==
ETSI NSOs and NSBs are authorized to cast votes and submit comments electronically using the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application.

The ETSI Technical Groups can consult the submitted comments on ETSI European Standards and European standardisation deliverables as soon as an approval procedure is launched. The casted votes are made available at the closure of the approval procedure.

==ETSI Work Programme application==

The [https://portal.etsi.org/webapp/WorkProgram/SimpleSearch/QueryForm.asp ETSI Work Programme] application is an application which contains all the information needed with regard to the documents’ version number, title, keywords, status and much more.

It provides an easy way to search for ETSI standards by running dynamic database queries.
To download the document, just click on the corresponding download standard icon (on the top right-hand side). Depending on the status as an ETSI member or non ETSI member, one has the option of downloading either the Word® or the PDF version.

This application allows to download individual copies of ETSI publications free of charge.

If further help is needed, please contact us at [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

==European Standards compared versions==

A list can be obtained of the most recent [https://docbox.etsi.org/Partners/nso/Compared_versions ENs sent on approval compared] with the previous published version of the same European Standard (if any).

These documents are made available in order to facilitate the comprehension of the changes made between the two versions.
In the same spirit, a list of the latest versions of published [https://portal.etsi.org/Services/editHelp/To-help-you-in-your-work/Services/HS-compared-versions European Harmonised Standards compared with the previous versions] is made available.

==Metadata==

ETSI makes information related to the production of deliverables accessible via its website at [https://docbox.etsi.org/Metad here].

{|
| • WI number || • Schedule/milestones
|-
| • Type and document number|| • Mandates if any
|-
| • Version number|| • hEN or not
|-
| • Procedures/Actions (all)|| • Scope||
|-
| • Title || • Keywords||
|-
| • Technical Body || • Stage codes||
|}

What is listed above are the weekly collected information of the published ETSI Deliverables, called "metadata", which are made available at [https://docbox.etsi.org/Metad/Weekly_Pub/ here].

They are produced to be imported into electronic tools/applications that any NSOs may wish to develop in order to circulate information in an efficient way, without having to manually record the data for each deliverable recently produced.

DKE has kindly accepted to share their experience in the present wiki guide in order to explain how the metadata can be used. DKE uses these metadata to circulate information among their experts in national standardisation committees. DKE automatically imports the metadata in their own database every week. Metadata from IEC and CENELEC can also be fed in the same tool. After importing the metadata, deliverables can be found in a personalized display of the application. The documents are already allocated to the national mirror committees. Here is an example of the result where DKE/K 738 is the national mirror to ETSI/ERM TG MARINE. Consequently, EN 300 338-7 Final Draft Version 1.1.0:2022-02 has been circulated in this committee. The external experts can perform a single or group download. Users can also get notification emails which can be customized.

[[File:Figure8_NSOs.jpg|frame|center]]

This is the internal view that shows where the circulation is done.

[[File:Figure9_NSOs.jpg|frame|center]]

Any tool/application can be automatically fed. To do so, it is necessary to create an automatic bulk download. This is something that needs to be put in place by the NSO IT service. ETSI IT can help if necessary.
These metadata are password protected. For this reason, it is necessary to log in to access the information. If any difficulties are encountered when accessing the file, please contact us at [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

='''FAQ - Frequently Asked Questions'''=
==Where can I find the Technical Group resolution report?==

When an action is closed; the Technical Group Chair shall complete the Technical Group resolution meeting report to identify the decision taken in the Technical Group for each submitted comment. Then the report is uploaded on the ETSI online e Approval application.

[[File:Figure10_NSOs.jpg|frame|center]]

==What does "Under comments assessment" means?==

When "Under comments assessment" appears when searching for a closed action, it means that comments have been submitted during the approval process, and the Technical Officer has not yet finalised the categorization assessment.

[[File:Figure11_NSOs.jpg|frame|center]]

If a comment categorized as "non-technical" implies technical changes, the NSO who has submitted the comment, can be contacted to discuss the nature of the comment. When all comments have been carefully checked by the Technical Officer/Technical Group, the validation is made, and the results are displayed, and all parties are informed.

== How to download all meeting contributions in a bulk? ==
Please follow the instructions provided in the pictures below.
[[File:Download contributions 1.png|center|thumb|300x300px]]
[[File:Download contributions 2).png|center|thumb|300x300px]]

== NSOs participating in technical meetings ==
What are the conditions for sending an expert to join an ETSI TC or Work Group?

* '''If your organisation is an ETSI member, anyone can join under your organisation membership, however you must be aware that you are responsible for ensuring ETSI rules are followed. The Delegates will be tagged as representing your organisation.'''
Is it possible for Expert to join the corresponding Technical Committee for an unlimited time?
*'''Yes it is. However, it is requested to inform ETSI Membership Care at [mailto:Membership@etsi.org Membership@etsi.org] if this Delegate no longer represent your organisation in the future.'''
Could more than one expert participate in different ETSI Technical Committees? (for example: one expert to ERM TG11 and another expert to HF TC)

* '''Yes, this is possible.'''

Is there any possibility to send an expert to '''3GPP meetings?'''

* '''If your organisation is not a 3GPP member the only possibility is limited guest status of 6 months. See more by clicking [https://www.3gpp.org/about-us/membership/guest-membership here]. Should your organisation wish to become a 3GPP member, an additional fee per calendar year is due. Please contact ETSI Membership Care at [mailto:Membership@etsi.org Membership@etsi.org] for further details.'''
Further details on the technical organisation can be found in the [[Delegate's Guide#Technical Organisation|ETSI Delegate's Guide]].

Guidance on how to use the Contributions tool on the Portal is given at https://help.etsi.org/index.php?title=Contributions_application.

Several guides have been produced and made available on the ETSI Portal page:[[File:Picture1.png|center|thumb]]

== NSOs/NSBs participation to ETSI Technical Task Force ==
Depending on the Terms of Reference of a Task Force, NSOs and/or NSBs may be authorised to participate; e.g. According to the ECTF Terms of Reference, ''Participation to the Task Force shall be open-ended and will remain open to all ETSI members, including, without being limited to, ETSI National Standardisation Bodies (NSBs).''

== Overview of Rights by NSO Profile ==
By clicking on the following link [https://ocgwiki.etsi.org/images/d/d7/NSO_Rights_Matrix_20250613.pdf here] you will access a summary of the rights associated with each NSO profile.

Further details on who is allowed to participate in the activities is given [[Chair's Guide#Who is authorised to participate in the activities of an ETSI Technical Group?|here]].

== Discover the new Official Journal of the European Union, act by act! ==
The Official Journal of the European Union (the OJ), in which legal acts are published, moved to act-by-act publication from 1 October 2023.

Discover what will change in this [https://www.youtube.com/watch?v=gBz_FvfOsR8 video demo].

== Work programmes of standardisation bodies ==
European Standardisation Organisations (ESOs) and National Standardisation Bodies (NSBs) are mandated to prepare and publish their work programmes, ensuring transparency and accessibility. In addition, they are obliged to notify the European Commission and other relevant stakeholders of these programmes. This [https://single-market-economy.ec.europa.eu/single-market/goods/european-standards/notification-system/work-programmes-standardisation-bodies_en webpage] provides direct access to the most recent work programmes and their corresponding notification dates, acting as a central repository for standardisation updates.

Stakeholders are notified of policy actions related to European standards to ensure consultation and market relevance, in line with Regulation (EU) No 1025/2012, which requires publication on a dedicated website.

== How stakeholders are informed about EU standardisation policies ==
The purpose of the following [https://single-market-economy.ec.europa.eu/single-market/goods/european-standards/notification-system_en European Commission webpage] is to notify stakeholders about policy actions related to European standardisation (Article 12) publish information on Commission implementing decisions after formal objections to harmonised standards (Article 11(2)).

== Spotlight on ETSI technologies and announcements ==

=== [https://www.etsi.org/newsroom/news# ETSI press releases]: ===
The main target is to ensure the visibility of ETSI members’ work and reinforce the ETSI brand. All the press releases and flash news articles can be used to communicate to your stakeholders with reference to the source.

=== [https://www.etsi.org/events/upcoming-events Up coming ETSI events] ===
Discover the latest innovations, policy developments, and standardization progress by joining us at one of ETSI’s upcoming events. These gatherings bring together industry leaders, technical experts, and stakeholders from around the world.

=== [https://www.etsi.org/media-library/white-papers Recent white papers published] ===
Each white paper includes an abstract or Executive Summary at the beginning of the document. The publication of a new white paper is communicated via all our channels (including distribution list, CL, etc). White papers are under ETSI copyright but a link can be provided to your stakeholders.

=== [https://docbox.etsi.org/ETSI_presentations/ETSI_presentations/ Repository of marketing and communication material] ===
Under the resources tab on the ETSI portal, there are presentations and templates for use by our members:
[[File:Repository communication.png|center|thumb]]
Further information can be obtained by contacting the [https://www.etsi.org/newsroom/press-contact press team].

== What are the existing mailing lists and what are their purposes? ==
The main mailings list has been made available via the [https://portal.etsi.org/TB-SiteMap/NSO/NSOs-toolkit toolkit] made available on the [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] and [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] home page.

===ANNEX_III===

This email distribution list is used by the Secretariat to spread information related to the Standardisation Request deliverable Approval Process (SRdAP) to all Annex III Organisations contacts. This email distribution list is manually maintained. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=ANNEX_III here] (depending on access rights).

===DELIVERABLE-NOTIFICATIONS===
This email distribution list is used by ETSI Secretariat to weekly send notifications to all NSO Official and Voting Contacts. [https://webapp.etsi.org/deliverables/Subscribe.asp Additional subscription may be done by clicking here]. A link is also provided via the ETSI [https://portal.etsi.org/TB-SiteMap/NSO/NSOs-toolkit NSO toolkit] made available on the [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] and [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] Portal page.

Notification sent to the list subscribers to inform about the ETSI Deliverables which have been published or sent on procedure during the past week. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=DELIVERABLE-NOTIFICATIONS here].

===ETSI NSB_INFO ===
This email distribution list is used by ETSI Secretariat to spread information to all the '''NSB Official''' '''contacts''' '''as well as participants regularly involved in meetings'''. '''Any subscribers to this distribution list can also post to the list to share information'''.

A yearly update is launched by the Secretariat. The list can be manually updated on request at any time, when needed. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSB_INFO here].
:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

===ETSI NSO_INFO ===
This email distribution list is used by ETSI Secretariat to spread information to all the '''NSO Official''' '''contacts''' '''as well as participants regularly involved in meetings'''. '''Any subscribers to this distribution list can also post to the list to share information'''.

A yearly update is launched by the Secretariat. The list can be manually updated on request at any time, when needed. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSO_INFO here].

:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

=== ETSI NSO_TRANSLATORS===
This mailing list is used by the Secretariat to inform specific people from the NSB responsible for providing title translations of European Harmonised Standard about the opening of a new Enquiry + Vote (EV) or 2nd Weithed National Vote (VA).

Notifications sent through this list '''use a standardised subject line format to help recipients quickly identify the purpose of the message:'''

* '''[Standardisation Request] OPENING of Enquiry + Vote, EV''' ''nnnnnn'' '''- Title Translation'''”.
:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

=== Information relating to the AP and EV procedures ===
Notifications are sent to NSO-Contacts mailing list when an ETSI European Standard is registered by the Secretariat for submission to an EN Approval Procedure (AP) and or Enquiry + Vote (EV) in the coming weeks.

Notifications sent through this list use a standardised subject line format to help recipients quickly identify the purpose of the message, e.g.:

* '''[Standardisation Request] OPENING of''' ... ;
* '''[ENAP] OPENING of''' ...;
* '''[ACTION REQUIRED] ADVANCE CLOSURE NOTICE'''; and
* '''[FOR INFORMATION] - CLOSURE NOTICE'''.

===NSB-CONTACTS===
This email distribution list is used by the Secretariat to spread information related to the Standardisation Request deliverable Approval Process (SRdAP) to all the NSBs Official and Voting Contacts. This email distribution list is automatically and dynamically updated every day, with the details contained in the ETSI Directory Services. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSB-CONTACTS here] (depending on access rights).

===NSO-CONTACTS===
This email distribution list is used by the Secretariat to spread information related to the EN Approval Process (ENAP) to all the NSOs Official and Voting Contacts. This email distribution list is automatically and dynamically updated every day, with the details contained in the ETSI Directory Services. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSO-CONTACTS here] (depending on access rights).

== Reporting Regulation 1025/2012 ==
Article 24 of Regulation 1025/2012 requires that ETSI deliver a consolidated report on the implementation of Regulation 1025/2012 to the European Commission. This report is to be delivered to the European Commission by the end March of each year. The information contained is to cover the preceding year.

As a consequence, the information provided by mid-January 2025 should cover the full year 2024. The report to be delivered will not be a bundle of national reports but is to be provided as a consolidated report of information in a format that allows conclusions and comparison over a number of years. As agreed with CEN-CENELEC and the European Commission, this will only be possible if the input is made with structured information based on common questions and some agreed definitions.

Further information can be found on the [https://portal.etsi.org/TB-SiteMap/NSOG/Regulation-reporting-1025-2012 ETSI Portal].

= '''Sharing information with the NSOs''' =
Each year the ETSI Secreatariat contacts each NSO/NSB to verify that information regarding NSO Officials and NSO/NSB Contacts are up to date.

='''Definition of terms & abbreviations'''=

For the purposes of the present document, the following terms and abbreviations apply:

'''Annex III Organisations:''' the European stakeholder organisations defined in the Annex III of the amended Regulation (EU) No 1025/2012.

'''Consensus:''' a general agreement, characterized by the absence of sustained opposition to substantial issues by any important part of the concerned interest and by a process that involves seeking to take into account the views of all parties concerned and to reconcile any conflicting arguments. Consensus need not imply unanimity.

'''EN Approval Process (ENAP):''' the process consisting of a combined Public Enquiry (PE) and, at least, one Weighted National Voting (WNV) procedure performed by the National Standards Organisations (NSOs) in a single process used to adopt a European non-Harmonised Standard.

'''ETSI Deliverable:''' a document (SR, GR, GS, TR, TS, EG, ES or EN); or, in previous nomenclature, ETS, I ETS, ETR, TBR, TCR-TR or TC-TR) produced by ETSI as the result of an ETSI Work Item (WI).

'''ETSI Guide (EG):''' an ETSI Deliverable, containing only informative elements, approved for publication by the ETSI members via the MAP.

'''ETSI-On-Line (EOL) account:''' a set of credentials delivered by ETSI allowing a user to be authenticated to access a number of ETSI IT services.

'''ETSI Standard (ES):''' an ETSI Deliverable, containing normative provisions, approved for publication by the ETSI members via the ETSI Membership Approval Process (MAP).
:::NOTE: If the ES is elaborated in response to a Standardisation Request (SReq), it is then adopted for publication by the National Standardisation Bodies via the ETSI Standardisation Request deliverable Approval Procedure (SRdAP).

'''ETSI Partnership Project (EPP): '''an activity established when there is a need to co operate with external bodies and where such co operation cannot be accommodated within an ETSI Project or Technical Committee.

'''ETSI Project (EP):''' an activity aiming to achieve a well-defined result within a specific time frame, with a set of well-defined resources and focused on a set of ETSI Work Items (WIs). An ETSI Project is relatively self contained and has its own project management. ETSI members only may participate to the activity of an EP.

'''European Standard (EN): '''an ETSI Deliverable containing normative provisions, approved for publication by the National Standards Organisations (NSOs) by application of the ENAP.

'''Harmonised Standard (hEN):''' a European Standard adopted on the basis of a Standardisation Request made by the EC for the application of Union harmonisation legislation, approved for publication by the National Standardisation Bodies (NSBs) by application of the Standardisation Request deliverables Approval Procedure (SRdAP).

:::NOTE: For ETSI Deliverables in previous nomenclatures, consult Annex A.4 of the ETSI Technical Working Procedures (TWP).

'''European standardisation deliverables: '''any other technical specification than a European standard, adopted by a European standardisation organisation for repeated or continuous application and with which compliance is not compulsory.

'''Gross Domestic Product (GDP):''' sum of gross value added by all resident producers in the economy plus any product taxes and minus any subsidies not included in the value of the products.

:::NOTE: Definition of the World Bank available from https://datacatalog.worldbank.org.

'''Group Report (GR):''' an ETSI Deliverable, containing only informative elements, produced and approved for publication by an ISG.

'''Group Specification (GS):''' an ETSI Deliverable, containing normative provisions, produced and approved for publication by an ISG.

'''Head of National Delegation:''' person appointed by a National Delegation, and notified to the Director-General, to hold the role. The Head of National Delegation shall be appointed amongst the representatives of the organisations forming the National Delegation.

'''Industry Specification Group (ISG):''' an activity organised within a specific time frame, around a set of ETSI WIs addressing a specific technology area and supplementing the existing standards development process. ETSI members and non-ETSI members may participate to the activity of an ISG.

'''Special Report (SR):''' an ETSI Deliverable, containing only informative elements made publicly available for reference purposes.
An SR may be produced and approved respectively by:
*an ETSI Technical Body (TB);
*an ad-hoc group of the General Assembly (GA), Board or Operational Coordination Group (OCG);
*the ETSI Director-General on behalf of the General Assembly, Board or OCG.
:::NOTE: If the ES is elaborated in response to a Standardisation Request (SReq), it is then adopted for publication by the National Standardisation Bodies Group via the ETSI Standardisation Request deliverable Approval Procedure (SRdAP).

'''Membership Approval Process (MAP):''' approval process consisting of Weighted Individual Voting by Full and Associate members, used for the approval of an ES or an EG (see Articles 11.2.2, 11.3 and 14 of the Rules of Procedure).

'''National delegation:''' group formed by representatives of Full member organisations registered in the same country.

'''National Standards Body (NSB):''' a National Standards Organisation (NSO) which is listed by the EC in the OJEU, as per Article 27 of the amended Regulation (EU) No 1025/2012.

'''National Standards Bodies Group (NSBG):''' the ETSI decision-making body composed of the National Standardisation Bodies (NSOs). The NSB Group is a subset of the National Standards Organisation Group (NSOG).

'''National Standards Organisations (NSO):''' organisations whose function is to carry out at national level the activities related to Standstill, Public Enquiry, establishment of the national position for the vote on draft European Standards as well as the transposition and withdrawal of national standards. These organisations are recognized by their governments as being authorized to make those standards available to the public at the national level.

'''National Standards Organisations Group (NSOG):''' the ETSI decision-making body composed of the National Standards Organisations (NSOs), from CEPT countries, which have signed the ETSI-NSO Agreement.

'''Public Enquiry (PE):''' the national consultation undertaken by a National Standards Organisation (NSO) to evaluate the likely acceptance or withdrawal of a European Standard (EN).

'''Standardisation Request (SReq):''' a request (mandate) from the European Commission to the European Standards Organisations (ESOs) to draw up and adopt European Standards or European standardisation deliverables in support of European policies and legislation.

'''Standardisation Request deliverable Approval Process (SRdAP):''' the process consisting of a combined Public Enquiry (PE) and, at least, one Weighted National Voting (WNV) procedure performed by the National Standardisation Bodies in a single process used to adopt a European Standard (EN) or a European standardisation deliverable requested by the EC/EFTA SReq.

'''Technical comment: '''a comment which proposes a technical change in an ETSI Deliverable.
A technical change is one which, implicitly or explicitly, adds, removes or modifies provisions of the deliverable.

:::NOTE: Technical changes can result in modified behaviour of equipment or systems designed to be conformant to that deliverable.

'''Technical Committee (TC):''' an activity organised around a set of ETSI WIs addressing a specific technology area that may contribute to more than one Technical Group and which provides continuity. ETSI members only may participate to the activity of a TC.

'''Technical Group:''' a Technical Committee (TC), an ETSI Project (EP), an ETSI Partnership Project (EPP), a Special Committee (SC) or an Industry Specification Group (ISG).

'''Technical Report (TR):''' an ETSI Deliverable, containing only informative elements, produced and approved for publication by a TB.

'''Technical Specification (TS):'''an ETSI Deliverable, containing normative provisions, produced and approved for publication by a TB.

'''Weighted National Voting (WNV):''' the vote cast to express the national position of a country (following a national consultation) for the adoption or withdrawal of a European Standard or a European standardisation deliverable.

'''WISR:''' Work Item (WI) created in response to a Standardisation Request.

'''Work Item (WI):''' a description of a standardisation task.

'''[https://portal.etsi.org/webapp/WorkProgram/Expert/QueryForm.asp ETSI Work Programme (EWP)]''': the complete set of ETSI Work Items.

NSOs Guide

2026-05-29T09:28:46Z

Martinn: /* Acceptance of the Standardisation Request (SReq) */

='''Introduction'''=

This guide provides a step-by-step guidance on the essential elements, most common practices and responsibilities of the National Standards Organisations (NSOs) and National Standardisation Bodies (NSBs).

An NSO is an organisation that develops, maintains and coordinates voluntary standardisation activities in a particular country. NSOs typically represent the interests of various stakeholders, including businesses, consumers, academia and government.

An NSB is an NSO from the European Economic Area and thus from one of the following countries: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, The Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain or Sweden.

The information contained in this guide is based on the Rules of Procedure (RoP) and Technical Working Procedure (TWP) contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives], the European Commission Regulations (EU) [https://eur-lex.europa.eu/legal-content/FR/TXT/?uri=celex%3A32012R1025 N° 1025/2012], and amendment [https://eur-lex.europa.eu/eli/reg/2022/2480/oj N° 2022/2480] and also on the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

='''Roles'''=
==The NSO/NSB Official Contact==
The Official Contact is the person designated by the NSO to be the main contact person between ETSI and the NSO/NSB.
There is only one Official Contact per NSO/NSB, ensuring that all the contact details within the organisation are correctly registered in the ETSI Directory Services application. Contact details can be consulted via the [https://portal.etsi.org/webapp/TelDir/TelDirectory.asp Directory Services] page.
[[File:Picture nso.jpg|center|frame]]
The '''NSO Official Contact''' is responsible for the following tasks within the represented country:

* ensuring that no national standardisation activity or publication of any new or revised standard, which could prejudice the preparation of a standard, is undertaken during the Standstill period of a European standard (EN);
* carrying out the Public Enquiry (PE);
* establishing the national position of the represented country;
* ensuring the transposition of the adopted ENs into national standards;
* ensuring the withdrawal of any conflicting national standards with any recently adopted ENs.

The '''NSB Official Contact''' has the same responsibilities listed above plus:

* participating in the EC/EFTA Standardisation Requests (SReq) drafting process;
* participating in the Weighted National Voting procedure to accept SReqs;
* participating in the Weighted National Voting procedure to adopt Work Item(s) identified in the Standardisation Request (WISR); and
* providing ETSI with the title translations into the mandatory official languages via the e-Approval application.

==The NSO/NSB Voting Contact==
The Voting Contact is a person designated by the Official Contact to cast votes during Weighted National Voting procedures and submit comments during Public Enquiries.

The Official Contact may decide to be also considered as a Voting Contact. It is possible to have several Voting Contacts within the same organisation, but only the last vote cast by the Voting Contact of an NSO during a Weighted National Voting procedure will count. It is the responsibility of the NSO to decide which Voting Contact can vote, the ETSI Secretariat has no responsibility in this area.

In specific conditions, the Weighted National Voting procedure may take place at the ETSI General Assembly level, and in such a case, it is the responsibility of the Head of each National Delegation to cast a vote, after consultation of the relevant NSO.

== NSOs profiles and details ==
The profiles and details of the NSOs are available [https://www.etsi.org/about/our-partnerships here]

For more information:

[https://ocgwiki.etsi.org/index.php?title=Delegate%27s_Guide#ETSI_Information_Policy Delegate's Guide]

[https://ocgwiki.etsi.org/index.php?title=Delegate%27s_Guide#Useful_links_to_find_out_more Useful links]

==Head of National Delegation (HND)==
The Head of National Delegation is the person appointed by a National Delegation (i.e. the ETSI Full members from the same country) and notified to the Director-General. The Head of National Delegation shall be appointed amongst the representatives of the organisations forming the National Delegation.

==The ETSI Secretariat Primary Contacts==
The role of the [https://portal.etsi.org/TB-SiteMap/NSO/Contact Primary Contacts] consists in:
* providing meeting facilities and organising meetings;
* facilitating communication within the groups;
* helping wherever possible the NSOs/NSBs achieving their strategic goals; and
* supporting the NSO/NSB Groups completing their duties using the tools put in place to make their tasks easier.

='''NSOG/NSBG-ETSI meetings'''=

ETSI will have periodic meetings with the NSOs/NSBs to manage the co-operation established in the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

These meetings may be hybrid (combination of a physical meeting with physical and remote participation via electronic means) or held fully online via electronic means.

='''Agreements'''=

==ETSI-NSO Agreement==

All recognised NSOs/NSBs notified to the ETSI Director-General under Article 13.2 of the Rules of Procedure are entitled to sign the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].
==Distribution Agreement==
The distribution agreement allows the NSOs to distribute ETSI standards. In return the NSOs who distribute ETSI standards shall provide an annual report detailing information on distributed standards for analysis and evaluation purposes. NSOs that do not distribute ETSI standards are exempt from this agreement.

='''Responsibilities'''=
[[File:Standstill.png|thumb]]

==Standstill==
Standstill is the obligation accepted by the NSOs and the ETSI members not to undertake any national standardisation activity which could prejudice the preparation of an EN or a European standardisation deliverable and, not to publish a new or revised standard which is not completely in line with an existing EN or European standardisation deliverable.
Standstill applies to an individual work item leading to an EN or a European standardisation deliverable and accepted by the ETSI General Assembly, with a precise scope and target date. It does not apply to areas or programmes of work as such. General provisions are given in Article 13.3.2 of the Rules of Procedure.
The [https://webapp.etsi.org/standstill/standstillForm.asp ETSI Standstill application] allows anyone to view the ETSI Work Items under the perspective of the available Standstill information.

===Imposition and release of standstill===
Following the adoption by the responsible Technical Group of a new Work Item (WI) or the endorsement of a new Work Item(s) identified in the Standardisation Request (WISR) intended to result in an EN or a European standardisation deliverable and prior to the drafting of this standard, ETSI shall notify the NSO/NSB as soon as a decision regarding imposition or release of standstill has been made.
Standstill shall start sixty (60) calendar days after the adoption of the Work Item (WI) or Work Item(s) identified in the Standardisation Request (WISR), or at the start of the work, whichever date comes later.
Standstill remains in force until withdrawal of the EN or the European standardisation deliverable, unless it is released by decision of the ETSI General Assembly.

===Infringement of standstill===
Standstill is not infringed by:

# the issue by an NSO/NSB of a draft standard for Public Enquiry intended and designated as a contribution to ISO/IEC and/or CEN/CENELEC/ETSI standardisation;
# the publication by an NSO/NSB, within three (3) months of the start of standstill, of a national standard which that NSO/NSB has already approved;
# the publication by an NSO/NSB, after notifying the ETSI Director-General, of a national standard adopting, without change, a published ITU-T or ITU-R Recommendation or a standard in the field of ETSI's interest prepared by the ISO/IEC, where there is neither an EN nor a European standardisation deliverable already in existence.

In cases 2) and 3) the NSO/NSB commits itself to aligning the national standard with the eventual EN or European standardisation deliverable, when issued.

==EN Approval Process (ENAP)==
ETSI may elaborate ENs on proposal from at least four (4) Full and/or Associate members in accordance with the provisions of Article 2.2.1 of the Technical Working Procedure.
These ENs shall be adopted by the eligible NSOs through the [https://www.etsi.org/images/articles/SMP/ENAP_EN.gif ENAP] as specified in Article 13.2 of the Rules of Procedure.

===Participation to the combined Public Enquiry + Weighted National Voting procedure===
An Approval Procedure (AP) is a national consultation undertaken by each NSO in its country to evaluate the likely acceptance of an EN. The AP period (90 calendar days) may be extended by ETSI on receipt of a justified request from an NSO.

ETSI undertakes to notify all NSOs the start and end of the AP and to provide access to the relevant EN. The comments, if any, resulting from an AP may be of technical or non-technical nature.

It is necessary to use the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application to cast votes and submit comments. If access to the ETSI servers is denied, please apply for an [https://portal.etsi.org/createaccount#/home ETSI EOL account] or contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

Comments shall be submitted using the ETSI dedicated ENAP or SRdAP comments and resolution report [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK template]. The template is available on the online [https://portal.etsi.org/webapp/EApproval/ e-Approval application home page] (see figure 1) or on the ETSI [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] or [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] Portal page. See clause 4.2.3 for more details.
[[File:E-Approval template.jpg|center|thumb|655x655px|Figure 1: e-Approval application (home page)]]

===Participation to the 2nd Weighted National Voting procedure===
A Weighted National Vote is the expression of an opinion resulting from of a national consultation undertaken by each NSO to collect all views expressed in its country on the adoption of a European Standard.
A Weighted National Vote shall be carried out over a period of sixty (60) calendar days.
The Weighted National Vote period may be extended by ETSI on receipt of a justified request from a NSO.
ETSI undertakes to notify all NSOs the start and end of the Weighted National Vote and to provide access to the relevant European Standard.
:::IMPORTANT: When a country is represented by more than one NSO, any of the NSOs have the right to vote but only one vote per country shall be counted as vote cast. Votes may be changed by Official or Voting contact of the same country prior to the closing of the vote. Only the last vote casted before the closing of the Weighted National Vote will be considered.

===How to submit comments and/or cast votes via the e-Approval application===
The NSO undertakes to carry out the public enquiry in its country and to consider all views expressed in its country before deciding how to cast any votes.
It is essential to consolidate all comments received by the set deadline, using the [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report TEMPLATE].

[[File:Figure6_NSOs.jpg|frame|center]]

Some advices for the resolution meeting on dealing with comments collected during the Public Enquiry are given in the [https://ocgwiki.etsi.org/index.php?title=Chair%27s_Guide#ENAP_Resolution_meetings ETSI Chair's Guide].
When the template has been duly filled in and/or the decision to cast a vote has been taken, it is time to access the voting tool.

All details on how to submit comments and cast votes on ENAP can be consulted by clicking [https://help.etsi.org/index.php?title=E-Approval_Application HERE].

==Standardisation Request deliverables Approval Process (SRdAP)==
ETSI may elaborate ENs and European standardisation deliverables in response to SReqs to support the European legislation or policies, in accordance with the amended Regulation (EU) No 1025/2012. These deliverables shall be adopted by the eligible NSBs throughout the [https://www.etsi.org/images/articles/SMP/SRdAP_EN_SRdAP_.gif SRdAP].

===Participation to the Standardisation Request (SReq) drafting process===
The NSBs, the NSOs and the Annex III organisations, are involved in the ETSI process to comment and/or propose modifications to the working draft SReq text as explained in Articles 20.2 to 20.3.3 of the Rules of Procedure.

The NSBs, the NSOs and Annex III organisations will be requested during a meeting organised by the Secretariat, to submit preliminary comments, on the distributed SReq draft. It is possible to invite whomever necessary within a NSB, NSO and Annex III organisation to this meeting. For discussions concerning the distributed SReq draft, managers or policy officers would be more appropriate but since all organisations are different, this depends on the individual structure and organisation.

[[File:Figure7ab_NSOs.jpg|frame|center]]

===Acceptance of the Standardisation Request (SReq)===
When the draft of a new Standardisation Request (SReq) is finalised, the NSBG members will be asked to accept or reject the submitted Standardisation Request within twenty-five (25) calendar days.

During this twenty-five (25) calendars-day period, each NSBG member may receive comments from the NSOs, Annex III organisations, the BOARD, OCG members and from the Technical Group. The NSB's national position to adopt or reject the proposed SReq will have to be submitted via the TB decision/support [https://portal.etsi.org/webapp/tbdecision3/Menu.asp#/Voting tool].

Within 30 calendar days after ETSI receives the official Standardisation Request (SReq), and following the closure of the NSBG members' vote, the Director-General, on behalf of ETSI, shall inform the EC, EFTA, relevant Technical Groups, the NSBG, the NSOG, Annex III Organizations, and all ETSI members of the NSBG's decision.

===Adoption of the WISR(s)===
Upon receipt of the Work Item(s) identified in the Standardisation Request (WISR) and created by the responsible Technical Group, each NSB can express the national position to adopt or reject/change/stop the proposed WISR via the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application.

===Participation to the combined Public Enquiry + Weighted National Voting procedure===

The Enquiry + Vote (EV) comprises a Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure) performed in a combined procedure undertaken by each NSB in its own country to evaluate the likely acceptance of a European Standard or a European standardisation deliverable. See Article 21.2.1 of the Rules of Procedure for full details.

::'''Important:''' The Enquiry + Vote period (90 calendar days) may be extended by ETSI on receipt of a justified request from an NSB.

ETSI undertakes to notify all NSBs the start and end dates of the Enquiry + Vote and to provide access to relevant European Standard(s) or European standardisation deliverable(s).

It is important that comments are submitted using the ETSI dedicated [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report template] (see clause 4.3.6).

The comments, if any, resulting from an Enquiry + Vote may be of '''technical''' or '''non-technical''' nature.
Guidance and instructions on how to submit comments and cast votes are given in clause 4.3.6.

For all European Harmonised Standards, when submitting comments or casting a vote, a box called "Translated title" is displayed.
It is the exclusive responsibility of each NSB whose official language is listed below to provide ETSI with the '''translation''' into its own language, via the ETSI online [https://portal.etsi.org/webapp/EApproval/ eApproval application].

List of official languages (25):
Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Icelandic, Italian, Latvian, Lithuanian, Maltese, Norwegian, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

::'''Important:''' In order to have an European Harmonised Standards listed in the OJEU, it is mandatory to have its title translated in all the official languages.

===Participation to the 2nd Weighted National Voting procedure===
An Approval Vote (VA) is the expression of an opinion resulting from a national consultation undertaken by each NSB to collect all views expressed in its country on the adoption of a European Standard or a European standardisation deliverable.

A VA shall be carried out over a period of sixty (60) calendar days.

The VA period may be extended by ETSI on receipt of a justified request from a NSB.

ETSI undertakes to notify all NSBs at the start and end of the VA and to provide access to the relevant a European Standard or a European standardisation deliverable.

::'''Important:''' When more than one NSB represent a country, any of the NSBs have the right to vote but only one vote per country shall be counted as vote cast. Votes may be changed by any of the NSBs of the same country prior to the closing of the vote. Only the last vote casted before the closing of the Weighted National Vote will be considered.

===How to submit comments and/or cast votes===
The NSB undertakes to carry out the public enquiry in its country and to consider all views expressed in its country before deciding how to cast any votes.

It is essential to consolidate all comments received by the set deadline, using the [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report TEMPLATE] (see TEMPLATE).
Some advices for the resolution meeting on dealing with comments collected during the Public Enquiry are given in the [https://ocgwiki.etsi.org/index.php?title=Chair%27s_Guide#ENAP_Resolution_meetings ETSI Chair's Guide].

When the template has been duly filled in and/or the decision to cast a vote has been taken, it is time to access the voting tool.
All details on how to submit comments and cast votes on SRdAP can be consulted by clicking [https://portal.etsi.org/Portals/0/TBpages/NSBG/Docs/Guidance%20on%20how%20to%20submit%20comments%20and%20vote.pdf HERE].

='''Transposition'''=
Each NSO shall take measures to ensure the visibility of European Standards or European standardisation deliverables on a national level:
* by publication of an identical text; or
* by publication of an endorsement (i.e. publication of an endorsement sheet or official announcement) within a short time after its publication by ETSI.

"Publication of an identical text" means identical in technical content and presentation (except translation) and with no restrictions for application.
"Endorsement" means that it shall be stated that the European Standard or European standardisation deliverable has been approved together with the number, title and date, and location from where copies of the text may be obtained.

European Standards or European standardisation deliverables thus published or endorsed, shall be given the status of national standards.
It is the responsibility of each NSO to update the [https://portal.etsi.org/webapp/Transposition/home.aspx ETSI Transposition and Withdrawal database]. A [https://portal.etsi.org/webapp/Transposition/manual.aspx?topic=Overview user manual guide] is provided via the tool itself. A [https://ocgwiki.etsi.org/images/d/d4/How_to_consult_and_declare_transposed_ETSI_Standards.pdf PDF] and a [https://portal.etsi.org/Portals/0/TBpages/NSOG/How%20to%20consult%20and%20transpose%20ETSI%20Standards.mp4 Video] format are also available for your convenience.

='''Translation'''=
Once a European Standard or European standardisation deliverable has been adopted and published in English as an official standard, it may be translated into another language and published equally as an official version of the standard.

Each NSO is entitled to translate standards into the language(s) of its own country, in accordance with Article 8 of the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

The costs of all translations of standards shall be covered by the parties interested.

='''Withdrawal of conflicting national standards'''=

When an EN on a specific matter has been published by ETSI, the NSOs shall ensure that all conflicting national standards on that specific matter are withdrawn on an agreed date set by the General Assembly.

='''Tools'''=

==ETSI online e-Approval application==
ETSI NSOs and NSBs are authorized to cast votes and submit comments electronically using the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application.

The ETSI Technical Groups can consult the submitted comments on ETSI European Standards and European standardisation deliverables as soon as an approval procedure is launched. The casted votes are made available at the closure of the approval procedure.

==ETSI Work Programme application==

The [https://portal.etsi.org/webapp/WorkProgram/SimpleSearch/QueryForm.asp ETSI Work Programme] application is an application which contains all the information needed with regard to the documents’ version number, title, keywords, status and much more.

It provides an easy way to search for ETSI standards by running dynamic database queries.
To download the document, just click on the corresponding download standard icon (on the top right-hand side). Depending on the status as an ETSI member or non ETSI member, one has the option of downloading either the Word® or the PDF version.

This application allows to download individual copies of ETSI publications free of charge.

If further help is needed, please contact us at [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

==European Standards compared versions==

A list can be obtained of the most recent [https://docbox.etsi.org/Partners/nso/Compared_versions ENs sent on approval compared] with the previous published version of the same European Standard (if any).

These documents are made available in order to facilitate the comprehension of the changes made between the two versions.
In the same spirit, a list of the latest versions of published [https://portal.etsi.org/Services/editHelp/To-help-you-in-your-work/Services/HS-compared-versions European Harmonised Standards compared with the previous versions] is made available.

==Metadata==

ETSI makes information related to the production of deliverables accessible via its website at [https://docbox.etsi.org/Metad here].

{|
| • WI number || • Schedule/milestones
|-
| • Type and document number|| • Mandates if any
|-
| • Version number|| • hEN or not
|-
| • Procedures/Actions (all)|| • Scope||
|-
| • Title || • Keywords||
|-
| • Technical Body || • Stage codes||
|}

What is listed above are the weekly collected information of the published ETSI Deliverables, called "metadata", which are made available at [https://docbox.etsi.org/Metad/Weekly_Pub/ here].

They are produced to be imported into electronic tools/applications that any NSOs may wish to develop in order to circulate information in an efficient way, without having to manually record the data for each deliverable recently produced.

DKE has kindly accepted to share their experience in the present wiki guide in order to explain how the metadata can be used. DKE uses these metadata to circulate information among their experts in national standardisation committees. DKE automatically imports the metadata in their own database every week. Metadata from IEC and CENELEC can also be fed in the same tool. After importing the metadata, deliverables can be found in a personalized display of the application. The documents are already allocated to the national mirror committees. Here is an example of the result where DKE/K 738 is the national mirror to ETSI/ERM TG MARINE. Consequently, EN 300 338-7 Final Draft Version 1.1.0:2022-02 has been circulated in this committee. The external experts can perform a single or group download. Users can also get notification emails which can be customized.

[[File:Figure8_NSOs.jpg|frame|center]]

This is the internal view that shows where the circulation is done.

[[File:Figure9_NSOs.jpg|frame|center]]

Any tool/application can be automatically fed. To do so, it is necessary to create an automatic bulk download. This is something that needs to be put in place by the NSO IT service. ETSI IT can help if necessary.
These metadata are password protected. For this reason, it is necessary to log in to access the information. If any difficulties are encountered when accessing the file, please contact us at [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

='''FAQ - Frequently Asked Questions'''=
==Where can I find the Technical Group resolution report?==

When an action is closed; the Technical Group Chair shall complete the Technical Group resolution meeting report to identify the decision taken in the Technical Group for each submitted comment. Then the report is uploaded on the ETSI online e Approval application.

[[File:Figure10_NSOs.jpg|frame|center]]

==What does "Under comments assessment" means?==

When "Under comments assessment" appears when searching for a closed action, it means that comments have been submitted during the approval process, and the Technical Officer has not yet finalised the categorization assessment.

[[File:Figure11_NSOs.jpg|frame|center]]

If a comment categorized as "non-technical" implies technical changes, the NSO who has submitted the comment, can be contacted to discuss the nature of the comment. When all comments have been carefully checked by the Technical Officer/Technical Group, the validation is made, and the results are displayed, and all parties are informed.

== How to download all meeting contributions in a bulk? ==
Please follow the instructions provided in the pictures below.
[[File:Download contributions 1.png|center|thumb|300x300px]]
[[File:Download contributions 2).png|center|thumb|300x300px]]

== NSOs participating in technical meetings ==
What are the conditions for sending an expert to join an ETSI TC or Work Group?

* '''If your organisation is an ETSI member, anyone can join under your organisation membership, however you must be aware that you are responsible for ensuring ETSI rules are followed. The Delegates will be tagged as representing your organisation.'''
Is it possible for Expert to join the corresponding Technical Committee for an unlimited time?
*'''Yes it is. However, it is requested to inform ETSI Membership Care at [mailto:Membership@etsi.org Membership@etsi.org] if this Delegate no longer represent your organisation in the future.'''
Could more than one expert participate in different ETSI Technical Committees? (for example: one expert to ERM TG11 and another expert to HF TC)

* '''Yes, this is possible.'''

Is there any possibility to send an expert to '''3GPP meetings?'''

* '''If your organisation is not a 3GPP member the only possibility is limited guest status of 6 months. See more by clicking [https://www.3gpp.org/about-us/membership/guest-membership here]. Should your organisation wish to become a 3GPP member, an additional fee per calendar year is due. Please contact ETSI Membership Care at [mailto:Membership@etsi.org Membership@etsi.org] for further details.'''
Further details on the technical organisation can be found in the [[Delegate's Guide#Technical Organisation|ETSI Delegate's Guide]].

Guidance on how to use the Contributions tool on the Portal is given at https://help.etsi.org/index.php?title=Contributions_application.

Several guides have been produced and made available on the ETSI Portal page:[[File:Picture1.png|center|thumb]]

== NSOs/NSBs participation to ETSI Technical Task Force ==
Depending on the Terms of Reference of a Task Force, NSOs and/or NSBs may be authorised to participate; e.g. According to the ECTF Terms of Reference, ''Participation to the Task Force shall be open-ended and will remain open to all ETSI members, including, without being limited to, ETSI National Standardisation Bodies (NSBs).''

== Overview of Rights by NSO Profile ==
By clicking on the following link [https://ocgwiki.etsi.org/images/d/d7/NSO_Rights_Matrix_20250613.pdf here] you will access a summary of the rights associated with each NSO profile.

Further details on who is allowed to participate in the activities is given [[Chair's Guide#Who is authorised to participate in the activities of an ETSI Technical Group?|here]].

== Discover the new Official Journal of the European Union, act by act! ==
The Official Journal of the European Union (the OJ), in which legal acts are published, moved to act-by-act publication from 1 October 2023.

Discover what will change in this [https://www.youtube.com/watch?v=gBz_FvfOsR8 video demo].

== Work programmes of standardisation bodies ==
European Standardisation Organisations (ESOs) and National Standardisation Bodies (NSBs) are mandated to prepare and publish their work programmes, ensuring transparency and accessibility. In addition, they are obliged to notify the European Commission and other relevant stakeholders of these programmes. This [https://single-market-economy.ec.europa.eu/single-market/goods/european-standards/notification-system/work-programmes-standardisation-bodies_en webpage] provides direct access to the most recent work programmes and their corresponding notification dates, acting as a central repository for standardisation updates.

Stakeholders are notified of policy actions related to European standards to ensure consultation and market relevance, in line with Regulation (EU) No 1025/2012, which requires publication on a dedicated website.

== How stakeholders are informed about EU standardisation policies ==
The purpose of the following [https://single-market-economy.ec.europa.eu/single-market/goods/european-standards/notification-system_en European Commission webpage] is to notify stakeholders about policy actions related to European standardisation (Article 12) publish information on Commission implementing decisions after formal objections to harmonised standards (Article 11(2)).

== Spotlight on ETSI technologies and announcements ==

=== [https://www.etsi.org/newsroom/news# ETSI press releases]: ===
The main target is to ensure the visibility of ETSI members’ work and reinforce the ETSI brand. All the press releases and flash news articles can be used to communicate to your stakeholders with reference to the source.

=== [https://www.etsi.org/events/upcoming-events Up coming ETSI events] ===
Discover the latest innovations, policy developments, and standardization progress by joining us at one of ETSI’s upcoming events. These gatherings bring together industry leaders, technical experts, and stakeholders from around the world.

=== [https://www.etsi.org/media-library/white-papers Recent white papers published] ===
Each white paper includes an abstract or Executive Summary at the beginning of the document. The publication of a new white paper is communicated via all our channels (including distribution list, CL, etc). White papers are under ETSI copyright but a link can be provided to your stakeholders.

=== [https://docbox.etsi.org/ETSI_presentations/ETSI_presentations/ Repository of marketing and communication material] ===
Under the resources tab on the ETSI portal, there are presentations and templates for use by our members:
[[File:Repository communication.png|center|thumb]]
Further information can be obtained by contacting the [https://www.etsi.org/newsroom/press-contact press team].

== What are the existing mailing lists and what are their purposes? ==
The main mailings list has been made available via the [https://portal.etsi.org/TB-SiteMap/NSO/NSOs-toolkit toolkit] made available on the [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] and [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] home page.

===ANNEX_III===

This email distribution list is used by the Secretariat to spread information related to the Standardisation Request deliverable Approval Process (SRdAP) to all Annex III Organisations contacts. This email distribution list is manually maintained. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=ANNEX_III here] (depending on access rights).

===DELIVERABLE-NOTIFICATIONS===
This email distribution list is used by ETSI Secretariat to weekly send notifications to all NSO Official and Voting Contacts. [https://webapp.etsi.org/deliverables/Subscribe.asp Additional subscription may be done by clicking here]. A link is also provided via the ETSI [https://portal.etsi.org/TB-SiteMap/NSO/NSOs-toolkit NSO toolkit] made available on the [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] and [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] Portal page.

Notification sent to the list subscribers to inform about the ETSI Deliverables which have been published or sent on procedure during the past week. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=DELIVERABLE-NOTIFICATIONS here].

===ETSI NSB_INFO ===
This email distribution list is used by ETSI Secretariat to spread information to all the '''NSB Official''' '''contacts''' '''as well as participants regularly involved in meetings'''. '''Any subscribers to this distribution list can also post to the list to share information'''.

A yearly update is launched by the Secretariat. The list can be manually updated on request at any time, when needed. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSB_INFO here].
:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

===ETSI NSO_INFO ===
This email distribution list is used by ETSI Secretariat to spread information to all the '''NSO Official''' '''contacts''' '''as well as participants regularly involved in meetings'''. '''Any subscribers to this distribution list can also post to the list to share information'''.

A yearly update is launched by the Secretariat. The list can be manually updated on request at any time, when needed. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSO_INFO here].

:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

=== ETSI NSO_TRANSLATORS===
This mailing list is used by the Secretariat to inform specific people from the NSB responsible for providing title translations of European Harmonised Standard about the opening of a new Enquiry + Vote (EV) or 2nd Weithed National Vote (VA).

Notifications sent through this list '''use a standardised subject line format to help recipients quickly identify the purpose of the message:'''

* '''[Standardisation Request] OPENING of Enquiry + Vote, EV''' ''nnnnnn'' '''- Title Translation'''”.
:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

=== Information relating to the AP and EV procedures ===
Notifications are sent to NSO-Contacts mailing list when an ETSI European Standard is registered by the Secretariat for submission to an EN Approval Procedure (AP) and or Enquiry + Vote (EV) in the coming weeks.

Notifications sent through this list use a standardised subject line format to help recipients quickly identify the purpose of the message, e.g.:

* '''[Standardisation Request] OPENING of''' ... ;
* '''[ENAP] OPENING of''' ...;
* '''[ACTION REQUIRED] ADVANCE CLOSURE NOTICE'''; and
* '''[FOR INFORMATION] - CLOSURE NOTICE'''.

===NSB-CONTACTS===
This email distribution list is used by the Secretariat to spread information related to the Standardisation Request deliverable Approval Process (SRdAP) to all the NSBs Official and Voting Contacts. This email distribution list is automatically and dynamically updated every day, with the details contained in the ETSI Directory Services. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSB-CONTACTS here] (depending on access rights).

===NSO-CONTACTS===
This email distribution list is used by the Secretariat to spread information related to the EN Approval Process (ENAP) to all the NSOs Official and Voting Contacts. This email distribution list is automatically and dynamically updated every day, with the details contained in the ETSI Directory Services. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSO-CONTACTS here] (depending on access rights).

== Reporting Regulation 1025/2012 ==
Article 24 of Regulation 1025/2012 requires that ETSI deliver a consolidated report on the implementation of Regulation 1025/2012 to the European Commission. This report is to be delivered to the European Commission by the end March of each year. The information contained is to cover the preceding year.

As a consequence, the information provided by mid-January 2025 should cover the full year 2024. The report to be delivered will not be a bundle of national reports but is to be provided as a consolidated report of information in a format that allows conclusions and comparison over a number of years. As agreed with CEN-CENELEC and the European Commission, this will only be possible if the input is made with structured information based on common questions and some agreed definitions.

Further information can be found on the [https://portal.etsi.org/TB-SiteMap/NSOG/Regulation-reporting-1025-2012 ETSI Portal].

= '''Sharing information with the NSOs''' =
Each year the ETSI Secreatariat contacts each NSO/NSB to verify that information regarding NSO Officials and NSO/NSB Contacts are up to date.

='''Definition of terms & abbreviations'''=

For the purposes of the present document, the following terms and abbreviations apply:

'''Annex III Organisations:''' the European stakeholder organisations defined in the Annex III of the amended Regulation (EU) No 1025/2012.

'''Consensus:''' a general agreement, characterized by the absence of sustained opposition to substantial issues by any important part of the concerned interest and by a process that involves seeking to take into account the views of all parties concerned and to reconcile any conflicting arguments. Consensus need not imply unanimity.

'''EN Approval Process (ENAP):''' the process consisting of a combined Public Enquiry (PE) and, at least, one Weighted National Voting (WNV) procedure performed by the National Standards Organisations (NSOs) in a single process used to adopt a European non-Harmonised Standard.

'''ETSI Deliverable:''' a document (SR, GR, GS, TR, TS, EG, ES or EN); or, in previous nomenclature, ETS, I ETS, ETR, TBR, TCR-TR or TC-TR) produced by ETSI as the result of an ETSI Work Item (WI).

'''ETSI Guide (EG):''' an ETSI Deliverable, containing only informative elements, approved for publication by the ETSI members via the MAP.

'''ETSI-On-Line (EOL) account:''' a set of credentials delivered by ETSI allowing a user to be authenticated to access a number of ETSI IT services.

'''ETSI Standard (ES):''' an ETSI Deliverable, containing normative provisions, approved for publication by the ETSI members via the ETSI Membership Approval Process (MAP).
:::NOTE: If the ES is elaborated in response to a Standardisation Request (SReq), it is then adopted for publication by the National Standardisation Bodies via the ETSI Standardisation Request deliverable Approval Procedure (SRdAP).

'''ETSI Partnership Project (EPP): '''an activity established when there is a need to co operate with external bodies and where such co operation cannot be accommodated within an ETSI Project or Technical Committee.

'''ETSI Project (EP):''' an activity aiming to achieve a well-defined result within a specific time frame, with a set of well-defined resources and focused on a set of ETSI Work Items (WIs). An ETSI Project is relatively self contained and has its own project management. ETSI members only may participate to the activity of an EP.

'''European Standard (EN): '''an ETSI Deliverable containing normative provisions, approved for publication by the National Standards Organisations (NSOs) by application of the ENAP.

'''Harmonised Standard (hEN):''' a European Standard adopted on the basis of a Standardisation Request made by the EC for the application of Union harmonisation legislation, approved for publication by the National Standardisation Bodies (NSBs) by application of the Standardisation Request deliverables Approval Procedure (SRdAP).

:::NOTE: For ETSI Deliverables in previous nomenclatures, consult Annex A.4 of the ETSI Technical Working Procedures (TWP).

'''European standardisation deliverables: '''any other technical specification than a European standard, adopted by a European standardisation organisation for repeated or continuous application and with which compliance is not compulsory.

'''Gross Domestic Product (GDP):''' sum of gross value added by all resident producers in the economy plus any product taxes and minus any subsidies not included in the value of the products.

:::NOTE: Definition of the World Bank available from https://datacatalog.worldbank.org.

'''Group Report (GR):''' an ETSI Deliverable, containing only informative elements, produced and approved for publication by an ISG.

'''Group Specification (GS):''' an ETSI Deliverable, containing normative provisions, produced and approved for publication by an ISG.

'''Head of National Delegation:''' person appointed by a National Delegation, and notified to the Director-General, to hold the role. The Head of National Delegation shall be appointed amongst the representatives of the organisations forming the National Delegation.

'''Industry Specification Group (ISG):''' an activity organised within a specific time frame, around a set of ETSI WIs addressing a specific technology area and supplementing the existing standards development process. ETSI members and non-ETSI members may participate to the activity of an ISG.

'''Special Report (SR):''' an ETSI Deliverable, containing only informative elements made publicly available for reference purposes.
An SR may be produced and approved respectively by:
*an ETSI Technical Body (TB);
*an ad-hoc group of the General Assembly (GA), Board or Operational Coordination Group (OCG);
*the ETSI Director-General on behalf of the General Assembly, Board or OCG.
:::NOTE: If the ES is elaborated in response to a Standardisation Request (SReq), it is then adopted for publication by the National Standardisation Bodies Group via the ETSI Standardisation Request deliverable Approval Procedure (SRdAP).

'''Membership Approval Process (MAP):''' approval process consisting of Weighted Individual Voting by Full and Associate members, used for the approval of an ES or an EG (see Articles 11.2.2, 11.3 and 14 of the Rules of Procedure).

'''National delegation:''' group formed by representatives of Full member organisations registered in the same country.

'''National Standards Body (NSB):''' a National Standards Organisation (NSO) which is listed by the EC in the OJEU, as per Article 27 of the amended Regulation (EU) No 1025/2012.

'''National Standards Bodies Group (NSBG):''' the ETSI decision-making body composed of the National Standardisation Bodies (NSOs). The NSB Group is a subset of the National Standards Organisation Group (NSOG).

'''National Standards Organisations (NSO):''' organisations whose function is to carry out at national level the activities related to Standstill, Public Enquiry, establishment of the national position for the vote on draft European Standards as well as the transposition and withdrawal of national standards. These organisations are recognized by their governments as being authorized to make those standards available to the public at the national level.

'''National Standards Organisations Group (NSOG):''' the ETSI decision-making body composed of the National Standards Organisations (NSOs), from CEPT countries, which have signed the ETSI-NSO Agreement.

'''Public Enquiry (PE):''' the national consultation undertaken by a National Standards Organisation (NSO) to evaluate the likely acceptance or withdrawal of a European Standard (EN).

'''Standardisation Request (SReq):''' a request (mandate) from the European Commission to the European Standards Organisations (ESOs) to draw up and adopt European Standards or European standardisation deliverables in support of European policies and legislation.

'''Standardisation Request deliverable Approval Process (SRdAP):''' the process consisting of a combined Public Enquiry (PE) and, at least, one Weighted National Voting (WNV) procedure performed by the National Standardisation Bodies in a single process used to adopt a European Standard (EN) or a European standardisation deliverable requested by the EC/EFTA SReq.

'''Technical comment: '''a comment which proposes a technical change in an ETSI Deliverable.
A technical change is one which, implicitly or explicitly, adds, removes or modifies provisions of the deliverable.

:::NOTE: Technical changes can result in modified behaviour of equipment or systems designed to be conformant to that deliverable.

'''Technical Committee (TC):''' an activity organised around a set of ETSI WIs addressing a specific technology area that may contribute to more than one Technical Group and which provides continuity. ETSI members only may participate to the activity of a TC.

'''Technical Group:''' a Technical Committee (TC), an ETSI Project (EP), an ETSI Partnership Project (EPP), a Special Committee (SC) or an Industry Specification Group (ISG).

'''Technical Report (TR):''' an ETSI Deliverable, containing only informative elements, produced and approved for publication by a TB.

'''Technical Specification (TS):'''an ETSI Deliverable, containing normative provisions, produced and approved for publication by a TB.

'''Weighted National Voting (WNV):''' the vote cast to express the national position of a country (following a national consultation) for the adoption or withdrawal of a European Standard or a European standardisation deliverable.

'''WISR:''' Work Item (WI) created in response to a Standardisation Request.

'''Work Item (WI):''' a description of a standardisation task.

'''[https://portal.etsi.org/webapp/WorkProgram/Expert/QueryForm.asp ETSI Work Programme (EWP)]''': the complete set of ETSI Work Items.

ETSI Standards Making Process Guide

2026-05-13T14:24:37Z

Martinn: /* Adoption */

='''ETSI Deliverables'''=
Work in ETSI is done on the basis of ETSI work items, approved by the Technical Body and adopted by the ETSI membership.
A work item results in one deliverable (sometimes more than one), which can be a European Standard or a Technical Specification, an ETSI Guide or a Technical Report.
ETSI has a suite of specifications, standards and reports that fulfil the various needs of the market:

* ETSI EN (European Standard) - adopted by ETSI National Standards Organizations (NSOs) (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI European standardisation deliverables – adopted by ETSI National Standardisation Bodies (NSBs).
* ETSI TS (ETSI Technical Specification) and ETSI TR (ETSI Technical Report) - adopted by the responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI ES (ETSI Standard) and ETSI EG (ETSI Guide) - adopted by ETSI Members (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI SR (ETSI Special Report) - adopted by the ETSI responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI GS (ETSI Group Specification) and GR (ETSI Group Report) - adopted the responsible Industry Specification Group.

:::NOTE: The skeletons of each specification are available [https://portal.etsi.org/Services/editHelp/Standards-development/Drafting/Skeletons here].

This suite of deliverables fulfils the needs for:
* Deliverable intended to meet needs specific to Europe and requiring transposition into national standards - ETSI EN.
* Deliverable intended to meet needs specific to the Europe Economic Area (EEA), required under a Standardisation Request (SReq) from the European Commission (EC)/European Free Trade Association (EFTA) – ETSI EN and European standardisation deliverable.
* Deliverable providing technical requirements or explanatory material or both – ETSI GS.
* Deliverable containing only informative elements – ETSI GR.
* High quality specifications delivered early to the market - ETSI TS.
* High quality standards supported by the whole ETSI global membership - ETSI ES.
* Deliverable containing explanatory material – ETSI TR.
* Information document used for various purposes, including giving public availability to information not produced within a Technical Group – ETSI SR.
* Document elaborated by ETSI partners and adopted by ETSI, to become an ETSI Technical Specification (TS) or an ETSI Technical Report (TR) - Publicly Available Specification (PAS).

:::NOTE: For more information, please read about PASs in our [https://www.etsi.org/about/our-partnerships Partnerships section].

The numbering convention used by ETSI to link related documents at these various "levels" simplifies their market application.

='''Process'''=

[[File:Figure1_SMP.jpeg|center|caption]]

The Standards Making Process (SMP) is the process applied for the Technical Organization's production of standards and deliverables and the Secretariat's involvement in and interaction with the Technical Organization, the ETSI members and the ETSI National Standards Organizations.
The general conditions for the SMP are defined by the ETSI Directives, in particular the Technical Working Procedures. The Secretariat's tasks and activities in SMP are primarily defined in the Quality Management System (QMS) documentation of ETSI Operations (OPS) Division.

==Process overview==
''[process - a structured, measured set of activities designed to produce a specified output]''

The objective of the ETSI Standards Making Process (SMP) is to convert market needs for standardization in the ICT area into ETSI deliverables (specifications, standards, norms, guides, reports) used in the market place.
The input to the process is an existing (as yet known or unknown) market need for standardization. The output is the broad application of the produced deliverables in the market place.
The SMP consists of five main elements, sub-processes, with their own distinct objectives, inputs and outputs. Each sub-process is defined to the level of which operational tasks are performed, and where in the ETSI organization they are performed.
The whole ETSI organization is in one way or the other involved in either operation of the SMP or in direct or indirect support of it. The main technical activities are performed in the Technical Groups of the Technical Organization. The main direct support to those activities is provided by ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions of the ETSI Secretariat.
The operation of the SMP in the Technical Organization is governed by the ETSI Directives, in particular the Technical Working Procedures, and the ETSI Drafting Rules. The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System documentation, notably that of ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions.

==Inception==
''[inception - an act, process, or instance of beginning (as of an institution, organization, or concept)]''

The times when initiatives to standardization were taken only when products and services were already available are since long gone. This is particularly the case for telecommunications where standardization precedes or goes hand in hand with the design and development processes.
The input to this sub-process is "what's going on in the marketplace", with "marketplace" having a broad interpretation, including development in the research and academic circles.
The output is a new standardization area, given to an existing or a new Technical Group. The formal output is the Terms of Reference (ToR) and/or a Project Requirements Definition (PRD) document, approved by the ETSI Board or, in the case of an ETSI Partnership Project with an external organization, approved by the ETSI General Assembly.

==The process itself consists, in broad terms, of:==
*Identifying needs for standardization in the subject areas defined by the ETSI Statutes and Rules of Procedure.
*Defining the suitable organization for such standardization within ETSI.
==There are various actors in this process:==
* Experts in the Technical Bodies, Special Committees and ISGs.
* ETSI Members.
* Supported by OPS Technical Officers and staff from Innovation.

==Conception==
''[conception - the capacity, function, or process of forming ideas or abstractions or of grasping the meaning of symbols representing such ideas or abstractions; an idea or general notion; the originating of something (as an idea or plan) in the mind].''

The creation of a new standardization area or ISG is manifested by the establishment of the new Technical Group or the amendment of the Terms of Reference of the Project Requirements Definition of an existing.
The identification, definition, approval and adoption of work items are the main elements of the conception phase (even if work items may have been envisaged already during the inception process).
The input is identified standardization needs in the area. These work items may either be entirely new, leading to new deliverables, or a new version of an existing deliverable ("maintenance work item").
The output is a work item, adopted by the ETSI Membership for ETSI deliverables created on proposal for Full or Associate members.
A proposal for a work item may come from inside or outside the Technical Group. The Technical Group may approve the work item, if at least four ETSI Members volunteer to support the work (except those in response to a Standardisation Request (WISR)). The adoption is formally done by the ETSI Membership, except those in response to a Standardisation Request (WISR). The existence of new work items is made known via the ETSI Web site and Members who disagree with the item may within a 30-day period oppose its adoption into the ETSI Work Programme.
ETSI may elaborate European Standards and European standardisation deliverables in response to Standardisation Requests to support the European legislation or policies, in accordance with the amended Regulation (EU) No 1025/2012.
As per Article 20.4 of the Rules of procedure, it is the responsibility of the National Standardisation Bodies (NSB) to adopt a new WISR created by the responsible Technical Group in response to a Standardisation Request (SReq).
For full details see clauses 1.6.3 (Adoption of a Work Item) and 1.7 (Decision-making in a Technical Group of the Technical Working Procedures.
==Drafting==
''[drafting - to make a preliminary or tentative version, sketch, or outline (as of a literary composition or other document)].''

A work item in the ETSI Work Programme is intended to lead to one (or more) ETSI deliverable(s).
A Technical Group is free to organize its work in any way it wishes, within the rules of the Technical Working Procedures, including create Working Groups to which the tasks of drafting parts of the Technical Group's work programme are given.
The drafting usually takes place in a small team (Rapporteur group) led by a Rapporteur. The work is largely done by "correspondence", i.e. by exchange of documents via the ETSI DocBox server and LISTSERV email exploder facilities.
When the draft by the Rapporteur group is considered ready, the draft deliverable is handed over to the Working Group (when it exists) for approval. The formal approval for further processing or, in the case of ETSI Technical Specifications or ETSI Technical Reports, approval and adoption can only be done by the Technical Group, either at a meeting or by correspondence.
Some drafting activities for a Technical Group are performed by Specialist Task Forces (STF)/Testing Task Forces (TTF) located at the ETSI Secretariat.
The adaptation of specifications from external bodies (Publicly Available Specifications (PAS)) to the ETSI deliverable structure follows the same rules, but will normally be performed by the PAS provider, as defined in the Guidelines for adoption of Publicly Available Specifications.
==Adoption==
''[adoption - the act or process of adopting someone or something, such as: the act or process of giving official acceptance or approval to something]''

While the drafting process is, in principle, the same for all ETSI deliverables, the process elements of the adoption process depend on the type of deliverable being processed.

==='''ETSI Group Specification, ETSI Group Report, ETSI Special Report, ETSI Technical Specification and ETSI Technical Report''' ===
*'''For ETSI Group Specification (GS), ETSI Group Report (GR), ETSI Special Report (SR), ETSI Technical Specification (TS) and ETSI Technical Report (TR) elaborated on proposal from Full and Associate members:'''
:The Technical Group draft approval and adoption take place at the same time (one combined decision).
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:Figure2_SMP.jpeg|center]]

:For full details see clauses 2.2.4 (TS and TR approval procedures), 2.2.6 (SR approval procedure) and 2.2.7 (GS and GR approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

*'''For ETSI Technical Specifications (TS), ETSI Special Report (SR) and ETSI Technical Reports (TR) elaborated in response to a Standardisation Request (SReq), also called European standardisation deliverables:'''
:They shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in clause 2.2.2.1.1 of the ETSI Technical Working Procedures contained in the ETSI Directives.
:After the Technical Group draft endorsement, the NSBs shall perform a Public Enquiry (see Article 21.4 of the Rules of Procedure) and at least one (1) Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) performed in a combined procedure via a Web browser interface (e-Approval application), over a period of 90 calendar days. If this vote is successful, and if no substantial comments are received as a result of this consultation, the European standardisation deliverable is published.
:The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:Figure3_SMP.jpeg|center]]

==='''ETSI Standard and ETSI Guide'''===
After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) elaborated on proposal from Full and Associate members is made available to the ETSI Membership (Full and Associate members) for voting in accordance with the Membership Approval Procedure (MAP) defined in clause 2.2.3 (ES – EG approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

Voting is done via a Web browser interface (e-Approval application). The voting period is 60 calendar days (in compliance with World Trade Organization timing requirement).
The deliverable is adopted if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:Figure4_SMP.jpeg|center]]

After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) '''elaborated in response to a Standardisation Request (SReq)''' is made available to the ETSI Membership (Full and Associate members) for endorsement by ETSI Membership Approval Process (MAP) defined in in clause 2.2.3 Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]. Voting is done via a Web browser interface (e-Approval application).
The consultation and voting period is 60 calendar days (in compliance with World Trade Organization timing requirement). The deliverable is endorsed if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).

After the Technical Group draft endorsement, the NSBs shall perform a Public Enquiry (see Article 21.4 of the Rules of Procedure) and at least one (1) Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) performed in a combined procedure via a Web browser interface (e-Approval application), over a period of 90 calendar days. If the vote is successful, and if no substantial comments are received as a result of this consultation, the European standardisation deliverable is published.

The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.[[File:Figure5_SMP.jpeg|center]]
==='''ETSI European Standard (EN)'''===

European Standards (ETSI EN) elaborated on proposal from Full and Associate members, shall be adopted by application of the European Standard Approval Process (ENAP) specified in clause 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].
After Technical Group draft approval, the draft ETSI EN is made available to the by the eligible members of the National Standards Organizations Group (NSOG) as per Article 13.2.1 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] for adoption.

The NSOs shall perform the Public Enquiry (PE) and and at least one (1) Weighted National Voting procedure (see Article 13.4 and 13.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), performed in a combined procedure via a Web browser interface (e-Approval application), over a period of 90 calendar days.
Without any technical comment and after successful Vote (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure), the draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days following the Vote.

In the event that technical comments have been submitted, the result of the Weighted National Voting procedure shall be ignored, and the comments shall be discussed by the responsible Technical Group during the planned resolution meeting, within a period of 30 days. If significant changes have been made, the TG Chair may decide that the revised draft shall be submitted to another Enquiry + Vote procedure, otherwise it may be presented for direct use of a second (2) Weighted National Voting procedure (60 calendar days) of the ENAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:EN ENAP Simplied.gif|thumb|900x900px|Flowchart representing the process explained above.|center]]

European Standards (ETSI EN) '''elaborated in response to a Standardisation Request (SReq)''', shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in Article 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]

After Technical Group draft approval, the draft ETSI EN is made available to the NSBs (National Standardisation Bodies) for adoption.

The NSBs shall perform the Public Enquiry (PE) and at least one (1) Weighted National Voting procedure (see Articles 21.4 and 21.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), performed in a combined procedure via a Web browser interface (e-Approval application), over a period of 90 calendar days.

The deliverable is adopted if no technical comments have been submitted, at least 71 % of the weighted NSBs’ votes cast are in favour, and at least a quorum of fifty percent (50%) participation of NSBs is reached (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure). The draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days following the Vote.

If technical comments are received, the Technical Group Chair shall, within a period of 30 days, organize the resolution of the comments received, the preparation of a revised draft, approval of the revised draft at TG level, and submission of the revised draft and resolution report to the ETSI Secretariat. If significant changes have been made, the TB Chair may decide that the revised draft shall be submitted to another Approval Process otherwise it may be presented for direct use of the voting step (60 days) of the SRdAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:EN SRdAP Simplified.gif|thumb|900x900px|Flowchart representing the process explained above.|center]]

In order to make the results of the work of the Technical Group available to the market at an early stage, some of the above processes may be combined in such a way that two deliverables with identical content are processed/published in parallel.

For example, if the intention is to publish the draft as an ETSI EN, but only after application of the EN Approval Procedure (ENAP) or Standardisation Request deliverables Approval Process (SRdAP), the editing of the ETSI EN (sub-process Editing prior to Public Enquiry) also covers the Publication of an ETSI TS with identical contents.

Parallel ETSI ES and ETSI TS processing is also possible, but the time gain in this case is less pronounced.

:::NOTE: Detailed rules for the approval procedures described above may be found in the Technical Working Procedures (TWP).

='''Promotion'''=
''[promotion - the act of setting up or furthering a business enterprise; active furthering of sale of merchandise through advertising or other publicity]''

The promotion activities address three main objectives to attract new:
* standardization areas
* work items
* active members
in three main time frames:
* prior to start of standardization work (inception and conception)
* during standardization work (drafting and adoption)
* after publication

='''Process management'''=

''[management - the conducting or supervising of something (as business), esp. the executive function of planning, organizing, co-ordinating, directing, controlling, and supervising any industrial or business project or activity with responsibility for results]''

The operations of ETSI and its bodies are governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] (containing ETSI Statutes, ETSI Rules of Procedure, ETSI Board Working Procedures, Powers and Functions of the Board, Terms of Reference of the Operational Co-ordination Group, and ETSI Technical Working Procedures).
The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System.

='''Process performance'''=

''[performance - the capacity to achieve a desired result]''

==The main performance characteristics of interest for the Standards Making Process are:==
* timeliness
* deliverable quality
* cost
* production

==Timeliness addresses mainly two time-to-market aspects:==

* just-in-time availability, availability of the Technical Body approved deliverable in the optimal moment, not too early, not too late.
* adoption delay, the time it takes to run the deliverable through the approval process.

The first aspect is difficult to quantify, except when it's too late, and thus difficult to improve.

The second is within ETSI a matter for continuous follow-up (and improvement). Requirements are given by the Technical Working Procedures, complemented by annually reviewed objectives for the process elements operated by OPS.

Deliverable quality is a many-faceted concept, ranging from absence of spelling and document layout mistakes to acceptance as a useful standard in the marketplace.
Cost is also difficult to estimate. It is estimated that the total cost for the ETSI standardization activities is of the order of 10 times the budget for the ETSI Secretariat.
Process costs are only followed on the level of OPS activities in relation to the Technical Organization.

Production, i.e. the process output at three stages in the Adoption process, viz. Publication, Editing prior to Member Voting and Public Enquiry, and Editing prior to Voting (ENAP) is continuously recorded in terms of number of deliverables and size of deliverables (number of pages when the corresponding files are printed).

Monthly statistics for production (per process stage as indicated above, Technical Body and type of deliverable), adoption delays (moving averages for process cycle (lead) times) for the various types of deliverables, and prediction of the production for the next twelve months is made available to the ETSI membership.

==Monitoring of the conception, drafting and adoption sub-processes address for the Technical Bodies==

* composition of the work programme
* production of deliverables (number of deliverables and their size)
* activity level
* delays
* cost elements

==Process reengineering==

''[reengineering - the fundamental rethinking and radical redesign of processes to achieve dramatic improvements in critical measures of performance]''

Reengineering of the processes are either part of a continuous improvement programme (which addresses both changes to the formal procedures as described by the Technical Working Procedures and changes to internal OPS working procedures) or change actions that take place (in OPS Division or in the Technical Organization) when new information tools and technologies are mature for implementation.

='''Working methods'''=

The work in the Standards Making Process is governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives], which consists of:

* ETSI Statutes
* ETSI Rules of Procedure
* ETSI Board Powers and Functions, and Working Procedures
* ETSI Technical Working Procedures
* ETSI Drafting rules
* The terms of reference for the operational co-ordination group (OCG) between the Technical Body Chairmen and the Secretariat.

The Chair of a Technical Body (TB), nominated by the TB and appointed by the Board, is responsible for the overall management of the TB, its working groups and its work programme.

Representatives of full and associate members can participate in the work of a TB and its working groups. Representatives of non-members may participate on an "exceptional and temporary" basis, if the TB Chair agrees. Working documents are usually available only to members of ETSI (while the resulting TB approved output is available in the public domain, for free of charge [https://www.etsi.org/standards-search#Pre-defined%20Collections download].

Each TB establishes and maintains a work programme, consisting of Work items. The various TB work programmes together constitute the [https://portal.etsi.org/webapp/WorkProgram/Expert/QueryForm.asp ETSI Work Programme]. The responsibility for a Work item is usually given to small group of experts, chaired by a Rapporteur.

A work item is approved by the TB and then formally adopted by the whole membership (via a web based procedure).

Most of the technical work in such Rapporteur groups, in working groups and in the TB as a whole is done via electronic means, email, email exploders, and the ETSI server (ftp or http). TBs and working groups also arrange physical meetings (with a frequency of 2 - 6 meetings per year). Such meetings take place either at the ETSI Secretariat meeting facilities in Sophia Antipolis or are hosted by ETSI members, in the majority of cases in continental Europe.

Decisions in a TB are taken either by consensus or by a weighted vote (where a proposition passes if at least 71% of the votes cast are in favour).

The TB approves the output from its work on work item, an ETSI Deliverable. In the case of ETSI Technical Specifications and ETSI Technical Reports, the TB also adopts the deliverable for publication; for the other deliverables adoption takes place after application of the relevant approval Process.

ETSI Standards Making Process Guide

2026-05-13T14:23:07Z

Martinn: /* Adoption */

='''ETSI Deliverables'''=
Work in ETSI is done on the basis of ETSI work items, approved by the Technical Body and adopted by the ETSI membership.
A work item results in one deliverable (sometimes more than one), which can be a European Standard or a Technical Specification, an ETSI Guide or a Technical Report.
ETSI has a suite of specifications, standards and reports that fulfil the various needs of the market:

* ETSI EN (European Standard) - adopted by ETSI National Standards Organizations (NSOs) (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI European standardisation deliverables – adopted by ETSI National Standardisation Bodies (NSBs).
* ETSI TS (ETSI Technical Specification) and ETSI TR (ETSI Technical Report) - adopted by the responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI ES (ETSI Standard) and ETSI EG (ETSI Guide) - adopted by ETSI Members (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI SR (ETSI Special Report) - adopted by the ETSI responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI GS (ETSI Group Specification) and GR (ETSI Group Report) - adopted the responsible Industry Specification Group.

:::NOTE: The skeletons of each specification are available [https://portal.etsi.org/Services/editHelp/Standards-development/Drafting/Skeletons here].

This suite of deliverables fulfils the needs for:
* Deliverable intended to meet needs specific to Europe and requiring transposition into national standards - ETSI EN.
* Deliverable intended to meet needs specific to the Europe Economic Area (EEA), required under a Standardisation Request (SReq) from the European Commission (EC)/European Free Trade Association (EFTA) – ETSI EN and European standardisation deliverable.
* Deliverable providing technical requirements or explanatory material or both – ETSI GS.
* Deliverable containing only informative elements – ETSI GR.
* High quality specifications delivered early to the market - ETSI TS.
* High quality standards supported by the whole ETSI global membership - ETSI ES.
* Deliverable containing explanatory material – ETSI TR.
* Information document used for various purposes, including giving public availability to information not produced within a Technical Group – ETSI SR.
* Document elaborated by ETSI partners and adopted by ETSI, to become an ETSI Technical Specification (TS) or an ETSI Technical Report (TR) - Publicly Available Specification (PAS).

:::NOTE: For more information, please read about PASs in our [https://www.etsi.org/about/our-partnerships Partnerships section].

The numbering convention used by ETSI to link related documents at these various "levels" simplifies their market application.

='''Process'''=

[[File:Figure1_SMP.jpeg|center|caption]]

The Standards Making Process (SMP) is the process applied for the Technical Organization's production of standards and deliverables and the Secretariat's involvement in and interaction with the Technical Organization, the ETSI members and the ETSI National Standards Organizations.
The general conditions for the SMP are defined by the ETSI Directives, in particular the Technical Working Procedures. The Secretariat's tasks and activities in SMP are primarily defined in the Quality Management System (QMS) documentation of ETSI Operations (OPS) Division.

==Process overview==
''[process - a structured, measured set of activities designed to produce a specified output]''

The objective of the ETSI Standards Making Process (SMP) is to convert market needs for standardization in the ICT area into ETSI deliverables (specifications, standards, norms, guides, reports) used in the market place.
The input to the process is an existing (as yet known or unknown) market need for standardization. The output is the broad application of the produced deliverables in the market place.
The SMP consists of five main elements, sub-processes, with their own distinct objectives, inputs and outputs. Each sub-process is defined to the level of which operational tasks are performed, and where in the ETSI organization they are performed.
The whole ETSI organization is in one way or the other involved in either operation of the SMP or in direct or indirect support of it. The main technical activities are performed in the Technical Groups of the Technical Organization. The main direct support to those activities is provided by ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions of the ETSI Secretariat.
The operation of the SMP in the Technical Organization is governed by the ETSI Directives, in particular the Technical Working Procedures, and the ETSI Drafting Rules. The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System documentation, notably that of ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions.

==Inception==
''[inception - an act, process, or instance of beginning (as of an institution, organization, or concept)]''

The times when initiatives to standardization were taken only when products and services were already available are since long gone. This is particularly the case for telecommunications where standardization precedes or goes hand in hand with the design and development processes.
The input to this sub-process is "what's going on in the marketplace", with "marketplace" having a broad interpretation, including development in the research and academic circles.
The output is a new standardization area, given to an existing or a new Technical Group. The formal output is the Terms of Reference (ToR) and/or a Project Requirements Definition (PRD) document, approved by the ETSI Board or, in the case of an ETSI Partnership Project with an external organization, approved by the ETSI General Assembly.

==The process itself consists, in broad terms, of:==
*Identifying needs for standardization in the subject areas defined by the ETSI Statutes and Rules of Procedure.
*Defining the suitable organization for such standardization within ETSI.
==There are various actors in this process:==
* Experts in the Technical Bodies, Special Committees and ISGs.
* ETSI Members.
* Supported by OPS Technical Officers and staff from Innovation.

==Conception==
''[conception - the capacity, function, or process of forming ideas or abstractions or of grasping the meaning of symbols representing such ideas or abstractions; an idea or general notion; the originating of something (as an idea or plan) in the mind].''

The creation of a new standardization area or ISG is manifested by the establishment of the new Technical Group or the amendment of the Terms of Reference of the Project Requirements Definition of an existing.
The identification, definition, approval and adoption of work items are the main elements of the conception phase (even if work items may have been envisaged already during the inception process).
The input is identified standardization needs in the area. These work items may either be entirely new, leading to new deliverables, or a new version of an existing deliverable ("maintenance work item").
The output is a work item, adopted by the ETSI Membership for ETSI deliverables created on proposal for Full or Associate members.
A proposal for a work item may come from inside or outside the Technical Group. The Technical Group may approve the work item, if at least four ETSI Members volunteer to support the work (except those in response to a Standardisation Request (WISR)). The adoption is formally done by the ETSI Membership, except those in response to a Standardisation Request (WISR). The existence of new work items is made known via the ETSI Web site and Members who disagree with the item may within a 30-day period oppose its adoption into the ETSI Work Programme.
ETSI may elaborate European Standards and European standardisation deliverables in response to Standardisation Requests to support the European legislation or policies, in accordance with the amended Regulation (EU) No 1025/2012.
As per Article 20.4 of the Rules of procedure, it is the responsibility of the National Standardisation Bodies (NSB) to adopt a new WISR created by the responsible Technical Group in response to a Standardisation Request (SReq).
For full details see clauses 1.6.3 (Adoption of a Work Item) and 1.7 (Decision-making in a Technical Group of the Technical Working Procedures.
==Drafting==
''[drafting - to make a preliminary or tentative version, sketch, or outline (as of a literary composition or other document)].''

A work item in the ETSI Work Programme is intended to lead to one (or more) ETSI deliverable(s).
A Technical Group is free to organize its work in any way it wishes, within the rules of the Technical Working Procedures, including create Working Groups to which the tasks of drafting parts of the Technical Group's work programme are given.
The drafting usually takes place in a small team (Rapporteur group) led by a Rapporteur. The work is largely done by "correspondence", i.e. by exchange of documents via the ETSI DocBox server and LISTSERV email exploder facilities.
When the draft by the Rapporteur group is considered ready, the draft deliverable is handed over to the Working Group (when it exists) for approval. The formal approval for further processing or, in the case of ETSI Technical Specifications or ETSI Technical Reports, approval and adoption can only be done by the Technical Group, either at a meeting or by correspondence.
Some drafting activities for a Technical Group are performed by Specialist Task Forces (STF)/Testing Task Forces (TTF) located at the ETSI Secretariat.
The adaptation of specifications from external bodies (Publicly Available Specifications (PAS)) to the ETSI deliverable structure follows the same rules, but will normally be performed by the PAS provider, as defined in the Guidelines for adoption of Publicly Available Specifications.
==Adoption==
''[adoption - the act or process of adopting someone or something, such as: the act or process of giving official acceptance or approval to something]''

While the drafting process is, in principle, the same for all ETSI deliverables, the process elements of the adoption process depend on the type of deliverable being processed.

==='''ETSI Group Specification, ETSI Group Report, ETSI Special Report, ETSI Technical Specification and ETSI Technical Report''' ===
*'''For ETSI Group Specification (GS), ETSI Group Report (GR), ETSI Special Report (SR), ETSI Technical Specification (TS) and ETSI Technical Report (TR) elaborated on proposal from Full and Associate members:'''
:The Technical Group draft approval and adoption take place at the same time (one combined decision).
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:Figure2_SMP.jpeg|center]]

:For full details see clauses 2.2.4 (TS and TR approval procedures), 2.2.6 (SR approval procedure) and 2.2.7 (GS and GR approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

*'''For ETSI Technical Specifications (TS), ETSI Special Report (SR) and ETSI Technical Reports (TR) elaborated in response to a Standardisation Request (SReq), also called European standardisation deliverables:'''
:They shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in clause 2.2.2.1.1 of the ETSI Technical Working Procedures contained in the ETSI Directives.
:After the Technical Group draft endorsement, the NSBs shall perform a Public Enquiry (see Article 21.4 of the Rules of Procedure) and at least one (1) Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) performed in a combined procedure via a Web browser interface (e-Approval application), over a period of 90 calendar days. If this vote is successful, and if no substantial comments are received as a result of this consultation, the European standardisation deliverable is published.
:The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:Figure3_SMP.jpeg|center]]

==='''ETSI Standard and ETSI Guide'''===
After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) elaborated on proposal from Full and Associate members is made available to the ETSI Membership (Full and Associate members) for voting in accordance with the Membership Approval Procedure (MAP) defined in clause 2.2.3 (ES – EG approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

Voting is done via a Web browser interface (e-Approval application). The voting period is 60 calendar days (in compliance with World Trade Organization timing requirement).
The deliverable is adopted if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:Figure4_SMP.jpeg|center]]

After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) '''elaborated in response to a Standardisation Request (SReq)''' is made available to the ETSI Membership (Full and Associate members) for endorsement by ETSI Membership Approval Process (MAP) defined in in clause 2.2.3 Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]. Voting is done via a Web browser interface (e-Approval application).
The consultation and voting period is 60 calendar days (in compliance with World Trade Organization timing requirement). The deliverable is endorsed if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).

After the Technical Group draft endorsement, the NSBs shall perform a Public Enquiry (see Article 21.4 of the Rules of Procedure) and at least one (1) Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) performed in a combined procedure via a Web browser interface (e-Approval application), over a period of 90 calendar days. If the vote is successful, and if no substantial comments are received as a result of this consultation, the European standardisation deliverable is published.

The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.[[File:Figure5_SMP.jpeg|center]]
==='''ETSI European Standard (EN)'''===

European Standards (ETSI EN) elaborated on proposal from Full and Associate members, shall be adopted by application of the European Standard Approval Process (ENAP) specified in clause 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].
After Technical Group draft approval, the draft ETSI EN is made available to the by the eligible members of the National Standards Organizations Group (NSOG) as per Article 13.2.1 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] for adoption.

The NSOs shall perform the Public Enquiry (PE) and and at least one (1) Weighted National Voting procedure (see Article 13.4 and 13.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), performed in a combined procedure via a Web browser interface (e-Approval application), over a period of 90 calendar days.
Without any technical comment and after successful Vote (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure), the draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days following the Vote.

In the event that technical comments have been submitted, the result of the Weighted National Voting procedure shall be ignored, and the comments shall be discussed by the responsible Technical Group during the planned resolution meeting, within a period of 30 days. If significant changes have been made, the TG Chair may decide that the revised draft shall be submitted to another Enquiry + Vote procedure, otherwise it may be presented for direct use of a second (2) Weighted National Voting procedure (60 calendar days) of the ENAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:EN ENAP Simplied.gif|thumb|900x900px|Flowchart representing the process explained above.]]

European Standards (ETSI EN) '''elaborated in response to a Standardisation Request (SReq)''', shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in Article 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]

After Technical Group draft approval, the draft ETSI EN is made available to the NSBs (National Standardisation Bodies) for adoption.

The NSBs shall perform the Public Enquiry (PE) and at least one (1) Weighted National Voting procedure (see Articles 21.4 and 21.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), performed in a combined procedure via a Web browser interface (e-Approval application), over a period of 90 calendar days.

The deliverable is adopted if no technical comments have been submitted, at least 71 % of the weighted NSBs’ votes cast are in favour, and at least a quorum of fifty percent (50%) participation of NSBs is reached (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure). The draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days following the Vote.

If technical comments are received, the Technical Group Chair shall, within a period of 30 days, organize the resolution of the comments received, the preparation of a revised draft, approval of the revised draft at TG level, and submission of the revised draft and resolution report to the ETSI Secretariat. If significant changes have been made, the TB Chair may decide that the revised draft shall be submitted to another Approval Process otherwise it may be presented for direct use of the voting step (60 days) of the SRdAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:EN SRdAP Simplified.gif|thumb|900x900px|Flowchart representing the process explained above.]]

In order to make the results of the work of the Technical Group available to the market at an early stage, some of the above processes may be combined in such a way that two deliverables with identical content are processed/published in parallel.

For example, if the intention is to publish the draft as an ETSI EN, but only after application of the EN Approval Procedure (ENAP) or Standardisation Request deliverables Approval Process (SRdAP), the editing of the ETSI EN (sub-process Editing prior to Public Enquiry) also covers the Publication of an ETSI TS with identical contents.

Parallel ETSI ES and ETSI TS processing is also possible, but the time gain in this case is less pronounced.

:::NOTE: Detailed rules for the approval procedures described above may be found in the Technical Working Procedures (TWP).

='''Promotion'''=
''[promotion - the act of setting up or furthering a business enterprise; active furthering of sale of merchandise through advertising or other publicity]''

The promotion activities address three main objectives to attract new:
* standardization areas
* work items
* active members
in three main time frames:
* prior to start of standardization work (inception and conception)
* during standardization work (drafting and adoption)
* after publication

='''Process management'''=

''[management - the conducting or supervising of something (as business), esp. the executive function of planning, organizing, co-ordinating, directing, controlling, and supervising any industrial or business project or activity with responsibility for results]''

The operations of ETSI and its bodies are governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] (containing ETSI Statutes, ETSI Rules of Procedure, ETSI Board Working Procedures, Powers and Functions of the Board, Terms of Reference of the Operational Co-ordination Group, and ETSI Technical Working Procedures).
The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System.

='''Process performance'''=

''[performance - the capacity to achieve a desired result]''

==The main performance characteristics of interest for the Standards Making Process are:==
* timeliness
* deliverable quality
* cost
* production

==Timeliness addresses mainly two time-to-market aspects:==

* just-in-time availability, availability of the Technical Body approved deliverable in the optimal moment, not too early, not too late.
* adoption delay, the time it takes to run the deliverable through the approval process.

The first aspect is difficult to quantify, except when it's too late, and thus difficult to improve.

The second is within ETSI a matter for continuous follow-up (and improvement). Requirements are given by the Technical Working Procedures, complemented by annually reviewed objectives for the process elements operated by OPS.

Deliverable quality is a many-faceted concept, ranging from absence of spelling and document layout mistakes to acceptance as a useful standard in the marketplace.
Cost is also difficult to estimate. It is estimated that the total cost for the ETSI standardization activities is of the order of 10 times the budget for the ETSI Secretariat.
Process costs are only followed on the level of OPS activities in relation to the Technical Organization.

Production, i.e. the process output at three stages in the Adoption process, viz. Publication, Editing prior to Member Voting and Public Enquiry, and Editing prior to Voting (ENAP) is continuously recorded in terms of number of deliverables and size of deliverables (number of pages when the corresponding files are printed).

Monthly statistics for production (per process stage as indicated above, Technical Body and type of deliverable), adoption delays (moving averages for process cycle (lead) times) for the various types of deliverables, and prediction of the production for the next twelve months is made available to the ETSI membership.

==Monitoring of the conception, drafting and adoption sub-processes address for the Technical Bodies==

* composition of the work programme
* production of deliverables (number of deliverables and their size)
* activity level
* delays
* cost elements

==Process reengineering==

''[reengineering - the fundamental rethinking and radical redesign of processes to achieve dramatic improvements in critical measures of performance]''

Reengineering of the processes are either part of a continuous improvement programme (which addresses both changes to the formal procedures as described by the Technical Working Procedures and changes to internal OPS working procedures) or change actions that take place (in OPS Division or in the Technical Organization) when new information tools and technologies are mature for implementation.

='''Working methods'''=

The work in the Standards Making Process is governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives], which consists of:

* ETSI Statutes
* ETSI Rules of Procedure
* ETSI Board Powers and Functions, and Working Procedures
* ETSI Technical Working Procedures
* ETSI Drafting rules
* The terms of reference for the operational co-ordination group (OCG) between the Technical Body Chairmen and the Secretariat.

The Chair of a Technical Body (TB), nominated by the TB and appointed by the Board, is responsible for the overall management of the TB, its working groups and its work programme.

Representatives of full and associate members can participate in the work of a TB and its working groups. Representatives of non-members may participate on an "exceptional and temporary" basis, if the TB Chair agrees. Working documents are usually available only to members of ETSI (while the resulting TB approved output is available in the public domain, for free of charge [https://www.etsi.org/standards-search#Pre-defined%20Collections download].

Each TB establishes and maintains a work programme, consisting of Work items. The various TB work programmes together constitute the [https://portal.etsi.org/webapp/WorkProgram/Expert/QueryForm.asp ETSI Work Programme]. The responsibility for a Work item is usually given to small group of experts, chaired by a Rapporteur.

A work item is approved by the TB and then formally adopted by the whole membership (via a web based procedure).

Most of the technical work in such Rapporteur groups, in working groups and in the TB as a whole is done via electronic means, email, email exploders, and the ETSI server (ftp or http). TBs and working groups also arrange physical meetings (with a frequency of 2 - 6 meetings per year). Such meetings take place either at the ETSI Secretariat meeting facilities in Sophia Antipolis or are hosted by ETSI members, in the majority of cases in continental Europe.

Decisions in a TB are taken either by consensus or by a weighted vote (where a proposition passes if at least 71% of the votes cast are in favour).

The TB approves the output from its work on work item, an ETSI Deliverable. In the case of ETSI Technical Specifications and ETSI Technical Reports, the TB also adopts the deliverable for publication; for the other deliverables adoption takes place after application of the relevant approval Process.

File:EN SRdAP Simplified.gif

2026-05-13T14:22:42Z

Martinn:

Flowchart representing the process explained above.

ETSI Standards Making Process Guide

2026-05-13T07:50:58Z

Martinn: /* Adoption */

='''ETSI Deliverables'''=
Work in ETSI is done on the basis of ETSI work items, approved by the Technical Body and adopted by the ETSI membership.
A work item results in one deliverable (sometimes more than one), which can be a European Standard or a Technical Specification, an ETSI Guide or a Technical Report.
ETSI has a suite of specifications, standards and reports that fulfil the various needs of the market:

* ETSI EN (European Standard) - adopted by ETSI National Standards Organizations (NSOs) (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI European standardisation deliverables – adopted by ETSI National Standardisation Bodies (NSBs).
* ETSI TS (ETSI Technical Specification) and ETSI TR (ETSI Technical Report) - adopted by the responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI ES (ETSI Standard) and ETSI EG (ETSI Guide) - adopted by ETSI Members (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI SR (ETSI Special Report) - adopted by the ETSI responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI GS (ETSI Group Specification) and GR (ETSI Group Report) - adopted the responsible Industry Specification Group.

:::NOTE: The skeletons of each specification are available [https://portal.etsi.org/Services/editHelp/Standards-development/Drafting/Skeletons here].

This suite of deliverables fulfils the needs for:
* Deliverable intended to meet needs specific to Europe and requiring transposition into national standards - ETSI EN.
* Deliverable intended to meet needs specific to the Europe Economic Area (EEA), required under a Standardisation Request (SReq) from the European Commission (EC)/European Free Trade Association (EFTA) – ETSI EN and European standardisation deliverable.
* Deliverable providing technical requirements or explanatory material or both – ETSI GS.
* Deliverable containing only informative elements – ETSI GR.
* High quality specifications delivered early to the market - ETSI TS.
* High quality standards supported by the whole ETSI global membership - ETSI ES.
* Deliverable containing explanatory material – ETSI TR.
* Information document used for various purposes, including giving public availability to information not produced within a Technical Group – ETSI SR.
* Document elaborated by ETSI partners and adopted by ETSI, to become an ETSI Technical Specification (TS) or an ETSI Technical Report (TR) - Publicly Available Specification (PAS).

:::NOTE: For more information, please read about PASs in our [https://www.etsi.org/about/our-partnerships Partnerships section].

The numbering convention used by ETSI to link related documents at these various "levels" simplifies their market application.

='''Process'''=

[[File:Figure1_SMP.jpeg|center|caption]]

The Standards Making Process (SMP) is the process applied for the Technical Organization's production of standards and deliverables and the Secretariat's involvement in and interaction with the Technical Organization, the ETSI members and the ETSI National Standards Organizations.
The general conditions for the SMP are defined by the ETSI Directives, in particular the Technical Working Procedures. The Secretariat's tasks and activities in SMP are primarily defined in the Quality Management System (QMS) documentation of ETSI Operations (OPS) Division.

==Process overview==
''[process - a structured, measured set of activities designed to produce a specified output]''

The objective of the ETSI Standards Making Process (SMP) is to convert market needs for standardization in the ICT area into ETSI deliverables (specifications, standards, norms, guides, reports) used in the market place.
The input to the process is an existing (as yet known or unknown) market need for standardization. The output is the broad application of the produced deliverables in the market place.
The SMP consists of five main elements, sub-processes, with their own distinct objectives, inputs and outputs. Each sub-process is defined to the level of which operational tasks are performed, and where in the ETSI organization they are performed.
The whole ETSI organization is in one way or the other involved in either operation of the SMP or in direct or indirect support of it. The main technical activities are performed in the Technical Groups of the Technical Organization. The main direct support to those activities is provided by ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions of the ETSI Secretariat.
The operation of the SMP in the Technical Organization is governed by the ETSI Directives, in particular the Technical Working Procedures, and the ETSI Drafting Rules. The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System documentation, notably that of ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions.

==Inception==
''[inception - an act, process, or instance of beginning (as of an institution, organization, or concept)]''

The times when initiatives to standardization were taken only when products and services were already available are since long gone. This is particularly the case for telecommunications where standardization precedes or goes hand in hand with the design and development processes.
The input to this sub-process is "what's going on in the marketplace", with "marketplace" having a broad interpretation, including development in the research and academic circles.
The output is a new standardization area, given to an existing or a new Technical Group. The formal output is the Terms of Reference (ToR) and/or a Project Requirements Definition (PRD) document, approved by the ETSI Board or, in the case of an ETSI Partnership Project with an external organization, approved by the ETSI General Assembly.

==The process itself consists, in broad terms, of:==
*Identifying needs for standardization in the subject areas defined by the ETSI Statutes and Rules of Procedure.
*Defining the suitable organization for such standardization within ETSI.
==There are various actors in this process:==
* Experts in the Technical Bodies, Special Committees and ISGs.
* ETSI Members.
* Supported by OPS Technical Officers and staff from Innovation.

==Conception==
''[conception - the capacity, function, or process of forming ideas or abstractions or of grasping the meaning of symbols representing such ideas or abstractions; an idea or general notion; the originating of something (as an idea or plan) in the mind].''

The creation of a new standardization area or ISG is manifested by the establishment of the new Technical Group or the amendment of the Terms of Reference of the Project Requirements Definition of an existing.
The identification, definition, approval and adoption of work items are the main elements of the conception phase (even if work items may have been envisaged already during the inception process).
The input is identified standardization needs in the area. These work items may either be entirely new, leading to new deliverables, or a new version of an existing deliverable ("maintenance work item").
The output is a work item, adopted by the ETSI Membership for ETSI deliverables created on proposal for Full or Associate members.
A proposal for a work item may come from inside or outside the Technical Group. The Technical Group may approve the work item, if at least four ETSI Members volunteer to support the work (except those in response to a Standardisation Request (WISR)). The adoption is formally done by the ETSI Membership, except those in response to a Standardisation Request (WISR). The existence of new work items is made known via the ETSI Web site and Members who disagree with the item may within a 30-day period oppose its adoption into the ETSI Work Programme.
ETSI may elaborate European Standards and European standardisation deliverables in response to Standardisation Requests to support the European legislation or policies, in accordance with the amended Regulation (EU) No 1025/2012.
As per Article 20.4 of the Rules of procedure, it is the responsibility of the National Standardisation Bodies (NSB) to adopt a new WISR created by the responsible Technical Group in response to a Standardisation Request (SReq).
For full details see clauses 1.6.3 (Adoption of a Work Item) and 1.7 (Decision-making in a Technical Group of the Technical Working Procedures.
==Drafting==
''[drafting - to make a preliminary or tentative version, sketch, or outline (as of a literary composition or other document)].''

A work item in the ETSI Work Programme is intended to lead to one (or more) ETSI deliverable(s).
A Technical Group is free to organize its work in any way it wishes, within the rules of the Technical Working Procedures, including create Working Groups to which the tasks of drafting parts of the Technical Group's work programme are given.
The drafting usually takes place in a small team (Rapporteur group) led by a Rapporteur. The work is largely done by "correspondence", i.e. by exchange of documents via the ETSI DocBox server and LISTSERV email exploder facilities.
When the draft by the Rapporteur group is considered ready, the draft deliverable is handed over to the Working Group (when it exists) for approval. The formal approval for further processing or, in the case of ETSI Technical Specifications or ETSI Technical Reports, approval and adoption can only be done by the Technical Group, either at a meeting or by correspondence.
Some drafting activities for a Technical Group are performed by Specialist Task Forces (STF)/Testing Task Forces (TTF) located at the ETSI Secretariat.
The adaptation of specifications from external bodies (Publicly Available Specifications (PAS)) to the ETSI deliverable structure follows the same rules, but will normally be performed by the PAS provider, as defined in the Guidelines for adoption of Publicly Available Specifications.
==Adoption==
''[adoption - the act or process of adopting someone or something, such as: the act or process of giving official acceptance or approval to something]''

While the drafting process is, in principle, the same for all ETSI deliverables, the process elements of the adoption process depend on the type of deliverable being processed.

==='''ETSI Group Specification, ETSI Group Report, ETSI Special Report, ETSI Technical Specification and ETSI Technical Report''' ===
*'''For ETSI Group Specification (GS), ETSI Group Report (GR), ETSI Special Report (SR), ETSI Technical Specification (TS) and ETSI Technical Report (TR) elaborated on proposal from Full and Associate members:'''
:The Technical Group draft approval and adoption take place at the same time (one combined decision).
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:Figure2_SMP.jpeg|center]]

:For full details see clauses 2.2.4 (TS and TR approval procedures), 2.2.6 (SR approval procedure) and 2.2.7 (GS and GR approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

*'''For ETSI Technical Specifications (TS), ETSI Special Report (SR) and ETSI Technical Reports (TR) elaborated in response to a Standardisation Request (SReq), also called European standardisation deliverables:'''
:They shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in clause 2.2.2.1.1 of the ETSI Technical Working Procedures contained in the ETSI Directives.
:After the Technical Group draft endorsement, the NSBs shall perform a Public Enquiry (see Article 21.4 of the Rules of Procedure) and at least one (1) Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) performed in a combined procedure via a Web browser interface (e-Approval application), over a period of 90 calendar days. If this vote is successful, and if no substantial comments are received as a result of this consultation, the European standardisation deliverable is published.
:The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:Figure3_SMP.jpeg|center]]

==='''ETSI Standard and ETSI Guide'''===
After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) elaborated on proposal from Full and Associate members is made available to the ETSI Membership (Full and Associate members) for voting in accordance with the Membership Approval Procedure (MAP) defined in clause 2.2.3 (ES – EG approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

Voting is done via a Web browser interface (e-Approval application). The voting period is 60 calendar days (in compliance with World Trade Organization timing requirement).
The deliverable is adopted if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:Figure4_SMP.jpeg|center]]

After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) '''elaborated in response to a Standardisation Request (SReq)''' is made available to the ETSI Membership (Full and Associate members) for endorsement by ETSI Membership Approval Process (MAP) defined in in clause 2.2.3 Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]. Voting is done via a Web browser interface (e-Approval application).
The consultation and voting period is 60 calendar days (in compliance with World Trade Organization timing requirement). The deliverable is endorsed if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).

After the Technical Group draft endorsement, the NSBs shall perform a Public Enquiry (see Article 21.4 of the Rules of Procedure) and at least one (1) Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) performed in a combined procedure via a Web browser interface (e-Approval application), over a period of 90 calendar days. If the vote is successful, and if no substantial comments are received as a result of this consultation, the European standardisation deliverable is published.

The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.[[File:Figure5_SMP.jpeg|center]]
==='''ETSI European Standard (EN)'''===

European Standards (ETSI EN) elaborated on proposal from Full and Associate members, shall be adopted by application of the European Standard Approval Process (ENAP) specified in clause 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].
After Technical Group draft approval, the draft ETSI EN is made available to the by the eligible members of the National Standards Organizations Group (NSOG) as per Article 13.2.1 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] for adoption.

The NSOs shall perform the Public Enquiry (PE) and and at least one (1) Weighted National Voting procedure (see Article 13.4 and 13.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), performed in a combined procedure via a Web browser interface (e-Approval application), over a period of 90 calendar days.
Without any technical comment and after successful Vote (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure), the draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days following the Vote.

In the event that technical comments have been submitted, the result of the Weighted National Voting procedure shall be ignored, and the comments shall be discussed by the responsible Technical Group during the planned resolution meeting, within a period of 30 days. If significant changes have been made, the TG Chair may decide that the revised draft shall be submitted to another Enquiry + Vote procedure, otherwise it may be presented for direct use of a second (2) Weighted National Voting procedure (60 calendar days) of the ENAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:FULL EN ENAP .gif|center|thumb|900x900px]]

European Standards (ETSI EN) '''elaborated in response to a Standardisation Request (SReq)''', shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in Article 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]

After Technical Group draft approval, the draft ETSI EN is made available to the NSBs (National Standardisation Bodies) for adoption.

The NSBs shall perform the Public Enquiry (PE) and at least one (1) Weighted National Voting procedure (see Articles 21.4 and 21.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), performed in a combined procedure via a Web browser interface (e-Approval application), over a period of 90 calendar days.

The deliverable is adopted if no technical comments have been submitted, at least 71 % of the weighted NSBs’ votes cast are in favour, and at least a quorum of fifty percent (50%) participation of NSBs is reached (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure). The draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days following the Vote.

If technical comments are received, the Technical Group Chair shall, within a period of 30 days, organize the resolution of the comments received, the preparation of a revised draft, approval of the revised draft at TG level, and submission of the revised draft and resolution report to the ETSI Secretariat. If significant changes have been made, the TB Chair may decide that the revised draft shall be submitted to another Approval Process otherwise it may be presented for direct use of the voting step (60 days) of the SRdAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

In order to make the results of the work of the Technical Group available to the market at an early stage, some of the above processes may be combined in such a way that two deliverables with identical content are processed/published in parallel.

For example, if the intention is to publish the draft as an ETSI EN, but only after application of the EN Approval Procedure (ENAP) or Standardisation Request deliverables Approval Process (SRdAP), the editing of the ETSI EN (sub-process Editing prior to Public Enquiry) also covers the Publication of an ETSI TS with identical contents.

Parallel ETSI ES and ETSI TS processing is also possible, but the time gain in this case is less pronounced.

:::NOTE: Detailed rules for the approval procedures described above may be found in the Technical Working Procedures (TWP).

='''Promotion'''=
''[promotion - the act of setting up or furthering a business enterprise; active furthering of sale of merchandise through advertising or other publicity]''

The promotion activities address three main objectives to attract new:
* standardization areas
* work items
* active members
in three main time frames:
* prior to start of standardization work (inception and conception)
* during standardization work (drafting and adoption)
* after publication

='''Process management'''=

''[management - the conducting or supervising of something (as business), esp. the executive function of planning, organizing, co-ordinating, directing, controlling, and supervising any industrial or business project or activity with responsibility for results]''

The operations of ETSI and its bodies are governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] (containing ETSI Statutes, ETSI Rules of Procedure, ETSI Board Working Procedures, Powers and Functions of the Board, Terms of Reference of the Operational Co-ordination Group, and ETSI Technical Working Procedures).
The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System.

='''Process performance'''=

''[performance - the capacity to achieve a desired result]''

==The main performance characteristics of interest for the Standards Making Process are:==
* timeliness
* deliverable quality
* cost
* production

==Timeliness addresses mainly two time-to-market aspects:==

* just-in-time availability, availability of the Technical Body approved deliverable in the optimal moment, not too early, not too late.
* adoption delay, the time it takes to run the deliverable through the approval process.

The first aspect is difficult to quantify, except when it's too late, and thus difficult to improve.

The second is within ETSI a matter for continuous follow-up (and improvement). Requirements are given by the Technical Working Procedures, complemented by annually reviewed objectives for the process elements operated by OPS.

Deliverable quality is a many-faceted concept, ranging from absence of spelling and document layout mistakes to acceptance as a useful standard in the marketplace.
Cost is also difficult to estimate. It is estimated that the total cost for the ETSI standardization activities is of the order of 10 times the budget for the ETSI Secretariat.
Process costs are only followed on the level of OPS activities in relation to the Technical Organization.

Production, i.e. the process output at three stages in the Adoption process, viz. Publication, Editing prior to Member Voting and Public Enquiry, and Editing prior to Voting (ENAP) is continuously recorded in terms of number of deliverables and size of deliverables (number of pages when the corresponding files are printed).

Monthly statistics for production (per process stage as indicated above, Technical Body and type of deliverable), adoption delays (moving averages for process cycle (lead) times) for the various types of deliverables, and prediction of the production for the next twelve months is made available to the ETSI membership.

==Monitoring of the conception, drafting and adoption sub-processes address for the Technical Bodies==

* composition of the work programme
* production of deliverables (number of deliverables and their size)
* activity level
* delays
* cost elements

==Process reengineering==

''[reengineering - the fundamental rethinking and radical redesign of processes to achieve dramatic improvements in critical measures of performance]''

Reengineering of the processes are either part of a continuous improvement programme (which addresses both changes to the formal procedures as described by the Technical Working Procedures and changes to internal OPS working procedures) or change actions that take place (in OPS Division or in the Technical Organization) when new information tools and technologies are mature for implementation.

='''Working methods'''=

The work in the Standards Making Process is governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives], which consists of:

* ETSI Statutes
* ETSI Rules of Procedure
* ETSI Board Powers and Functions, and Working Procedures
* ETSI Technical Working Procedures
* ETSI Drafting rules
* The terms of reference for the operational co-ordination group (OCG) between the Technical Body Chairmen and the Secretariat.

The Chair of a Technical Body (TB), nominated by the TB and appointed by the Board, is responsible for the overall management of the TB, its working groups and its work programme.

Representatives of full and associate members can participate in the work of a TB and its working groups. Representatives of non-members may participate on an "exceptional and temporary" basis, if the TB Chair agrees. Working documents are usually available only to members of ETSI (while the resulting TB approved output is available in the public domain, for free of charge [https://www.etsi.org/standards-search#Pre-defined%20Collections download].

Each TB establishes and maintains a work programme, consisting of Work items. The various TB work programmes together constitute the [https://portal.etsi.org/webapp/WorkProgram/Expert/QueryForm.asp ETSI Work Programme]. The responsibility for a Work item is usually given to small group of experts, chaired by a Rapporteur.

A work item is approved by the TB and then formally adopted by the whole membership (via a web based procedure).

Most of the technical work in such Rapporteur groups, in working groups and in the TB as a whole is done via electronic means, email, email exploders, and the ETSI server (ftp or http). TBs and working groups also arrange physical meetings (with a frequency of 2 - 6 meetings per year). Such meetings take place either at the ETSI Secretariat meeting facilities in Sophia Antipolis or are hosted by ETSI members, in the majority of cases in continental Europe.

Decisions in a TB are taken either by consensus or by a weighted vote (where a proposition passes if at least 71% of the votes cast are in favour).

The TB approves the output from its work on work item, an ETSI Deliverable. In the case of ETSI Technical Specifications and ETSI Technical Reports, the TB also adopts the deliverable for publication; for the other deliverables adoption takes place after application of the relevant approval Process.

File:FULL EN ENAP .gif

2026-05-13T07:49:20Z

Martinn:

It is a flowchart that described the process explained above.

ETSI Standards Making Process Guide

2026-05-13T07:34:45Z

Martinn: /* Adoption */

='''ETSI Deliverables'''=
Work in ETSI is done on the basis of ETSI work items, approved by the Technical Body and adopted by the ETSI membership.
A work item results in one deliverable (sometimes more than one), which can be a European Standard or a Technical Specification, an ETSI Guide or a Technical Report.
ETSI has a suite of specifications, standards and reports that fulfil the various needs of the market:

* ETSI EN (European Standard) - adopted by ETSI National Standards Organizations (NSOs) (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI European standardisation deliverables – adopted by ETSI National Standardisation Bodies (NSBs).
* ETSI TS (ETSI Technical Specification) and ETSI TR (ETSI Technical Report) - adopted by the responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI ES (ETSI Standard) and ETSI EG (ETSI Guide) - adopted by ETSI Members (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI SR (ETSI Special Report) - adopted by the ETSI responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI GS (ETSI Group Specification) and GR (ETSI Group Report) - adopted the responsible Industry Specification Group.

:::NOTE: The skeletons of each specification are available [https://portal.etsi.org/Services/editHelp/Standards-development/Drafting/Skeletons here].

This suite of deliverables fulfils the needs for:
* Deliverable intended to meet needs specific to Europe and requiring transposition into national standards - ETSI EN.
* Deliverable intended to meet needs specific to the Europe Economic Area (EEA), required under a Standardisation Request (SReq) from the European Commission (EC)/European Free Trade Association (EFTA) – ETSI EN and European standardisation deliverable.
* Deliverable providing technical requirements or explanatory material or both – ETSI GS.
* Deliverable containing only informative elements – ETSI GR.
* High quality specifications delivered early to the market - ETSI TS.
* High quality standards supported by the whole ETSI global membership - ETSI ES.
* Deliverable containing explanatory material – ETSI TR.
* Information document used for various purposes, including giving public availability to information not produced within a Technical Group – ETSI SR.
* Document elaborated by ETSI partners and adopted by ETSI, to become an ETSI Technical Specification (TS) or an ETSI Technical Report (TR) - Publicly Available Specification (PAS).

:::NOTE: For more information, please read about PASs in our [https://www.etsi.org/about/our-partnerships Partnerships section].

The numbering convention used by ETSI to link related documents at these various "levels" simplifies their market application.

='''Process'''=

[[File:Figure1_SMP.jpeg|center|caption]]

The Standards Making Process (SMP) is the process applied for the Technical Organization's production of standards and deliverables and the Secretariat's involvement in and interaction with the Technical Organization, the ETSI members and the ETSI National Standards Organizations.
The general conditions for the SMP are defined by the ETSI Directives, in particular the Technical Working Procedures. The Secretariat's tasks and activities in SMP are primarily defined in the Quality Management System (QMS) documentation of ETSI Operations (OPS) Division.

==Process overview==
''[process - a structured, measured set of activities designed to produce a specified output]''

The objective of the ETSI Standards Making Process (SMP) is to convert market needs for standardization in the ICT area into ETSI deliverables (specifications, standards, norms, guides, reports) used in the market place.
The input to the process is an existing (as yet known or unknown) market need for standardization. The output is the broad application of the produced deliverables in the market place.
The SMP consists of five main elements, sub-processes, with their own distinct objectives, inputs and outputs. Each sub-process is defined to the level of which operational tasks are performed, and where in the ETSI organization they are performed.
The whole ETSI organization is in one way or the other involved in either operation of the SMP or in direct or indirect support of it. The main technical activities are performed in the Technical Groups of the Technical Organization. The main direct support to those activities is provided by ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions of the ETSI Secretariat.
The operation of the SMP in the Technical Organization is governed by the ETSI Directives, in particular the Technical Working Procedures, and the ETSI Drafting Rules. The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System documentation, notably that of ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions.

==Inception==
''[inception - an act, process, or instance of beginning (as of an institution, organization, or concept)]''

The times when initiatives to standardization were taken only when products and services were already available are since long gone. This is particularly the case for telecommunications where standardization precedes or goes hand in hand with the design and development processes.
The input to this sub-process is "what's going on in the marketplace", with "marketplace" having a broad interpretation, including development in the research and academic circles.
The output is a new standardization area, given to an existing or a new Technical Group. The formal output is the Terms of Reference (ToR) and/or a Project Requirements Definition (PRD) document, approved by the ETSI Board or, in the case of an ETSI Partnership Project with an external organization, approved by the ETSI General Assembly.

==The process itself consists, in broad terms, of:==
*Identifying needs for standardization in the subject areas defined by the ETSI Statutes and Rules of Procedure.
*Defining the suitable organization for such standardization within ETSI.
==There are various actors in this process:==
* Experts in the Technical Bodies, Special Committees and ISGs.
* ETSI Members.
* Supported by OPS Technical Officers and staff from Innovation.

==Conception==
''[conception - the capacity, function, or process of forming ideas or abstractions or of grasping the meaning of symbols representing such ideas or abstractions; an idea or general notion; the originating of something (as an idea or plan) in the mind].''

The creation of a new standardization area or ISG is manifested by the establishment of the new Technical Group or the amendment of the Terms of Reference of the Project Requirements Definition of an existing.
The identification, definition, approval and adoption of work items are the main elements of the conception phase (even if work items may have been envisaged already during the inception process).
The input is identified standardization needs in the area. These work items may either be entirely new, leading to new deliverables, or a new version of an existing deliverable ("maintenance work item").
The output is a work item, adopted by the ETSI Membership for ETSI deliverables created on proposal for Full or Associate members.
A proposal for a work item may come from inside or outside the Technical Group. The Technical Group may approve the work item, if at least four ETSI Members volunteer to support the work (except those in response to a Standardisation Request (WISR)). The adoption is formally done by the ETSI Membership, except those in response to a Standardisation Request (WISR). The existence of new work items is made known via the ETSI Web site and Members who disagree with the item may within a 30-day period oppose its adoption into the ETSI Work Programme.
ETSI may elaborate European Standards and European standardisation deliverables in response to Standardisation Requests to support the European legislation or policies, in accordance with the amended Regulation (EU) No 1025/2012.
As per Article 20.4 of the Rules of procedure, it is the responsibility of the National Standardisation Bodies (NSB) to adopt a new WISR created by the responsible Technical Group in response to a Standardisation Request (SReq).
For full details see clauses 1.6.3 (Adoption of a Work Item) and 1.7 (Decision-making in a Technical Group of the Technical Working Procedures.
==Drafting==
''[drafting - to make a preliminary or tentative version, sketch, or outline (as of a literary composition or other document)].''

A work item in the ETSI Work Programme is intended to lead to one (or more) ETSI deliverable(s).
A Technical Group is free to organize its work in any way it wishes, within the rules of the Technical Working Procedures, including create Working Groups to which the tasks of drafting parts of the Technical Group's work programme are given.
The drafting usually takes place in a small team (Rapporteur group) led by a Rapporteur. The work is largely done by "correspondence", i.e. by exchange of documents via the ETSI DocBox server and LISTSERV email exploder facilities.
When the draft by the Rapporteur group is considered ready, the draft deliverable is handed over to the Working Group (when it exists) for approval. The formal approval for further processing or, in the case of ETSI Technical Specifications or ETSI Technical Reports, approval and adoption can only be done by the Technical Group, either at a meeting or by correspondence.
Some drafting activities for a Technical Group are performed by Specialist Task Forces (STF)/Testing Task Forces (TTF) located at the ETSI Secretariat.
The adaptation of specifications from external bodies (Publicly Available Specifications (PAS)) to the ETSI deliverable structure follows the same rules, but will normally be performed by the PAS provider, as defined in the Guidelines for adoption of Publicly Available Specifications.
==Adoption==
''[adoption - the act or process of adopting someone or something, such as: the act or process of giving official acceptance or approval to something]''

While the drafting process is, in principle, the same for all ETSI deliverables, the process elements of the adoption process depend on the type of deliverable being processed.

==='''ETSI Group Specification, ETSI Group Report, ETSI Special Report, ETSI Technical Specification and ETSI Technical Report''' ===
*'''For ETSI Group Specification (GS), ETSI Group Report (GR), ETSI Special Report (SR), ETSI Technical Specification (TS) and ETSI Technical Report (TR) elaborated on proposal from Full and Associate members:'''
:The Technical Group draft approval and adoption take place at the same time (one combined decision).
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:Figure2_SMP.jpeg|center]]

:For full details see clauses 2.2.4 (TS and TR approval procedures), 2.2.6 (SR approval procedure) and 2.2.7 (GS and GR approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

*'''For ETSI Technical Specifications (TS), ETSI Special Report (SR) and ETSI Technical Reports (TR) elaborated in response to a Standardisation Request (SReq), also called European standardisation deliverables:'''
:They shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in clause 2.2.2.1.1 of the ETSI Technical Working Procedures contained in the ETSI Directives.
:After the Technical Group draft endorsement, the NSBs shall perform a Public Enquiry (see Article 21.4 of the Rules of Procedure) and at least one (1) Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) performed in a combined procedure via a Web browser interface (e-Approval application), over a period of 90 calendar days. If this vote is successful, and if no substantial comments are received as a result of this consultation, the European standardisation deliverable is published.
:The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:Figure3_SMP.jpeg|center]]

==='''ETSI Standard and ETSI Guide'''===
After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) elaborated on proposal from Full and Associate members is made available to the ETSI Membership (Full and Associate members) for voting in accordance with the Membership Approval Procedure (MAP) defined in clause 2.2.3 (ES – EG approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

Voting is done via a Web browser interface (e-Approval application). The voting period is 60 calendar days (in compliance with World Trade Organization timing requirement).
The deliverable is adopted if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:Figure4_SMP.jpeg|center]]

After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) '''elaborated in response to a Standardisation Request (SReq)''' is made available to the ETSI Membership (Full and Associate members) for endorsement by ETSI Membership Approval Process (MAP) defined in in clause 2.2.3 Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]. Voting is done via a Web browser interface (e-Approval application).
The consultation and voting period is 60 calendar days (in compliance with World Trade Organization timing requirement). The deliverable is endorsed if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).

After the Technical Group draft endorsement, the NSBs shall perform a Public Enquiry (see Article 21.4 of the Rules of Procedure) and at least one (1) Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) performed in a combined procedure via a Web browser interface (e-Approval application), over a period of 90 calendar days. If the vote is successful, and if no substantial comments are received as a result of this consultation, the European standardisation deliverable is published.

The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.[[File:Figure5_SMP.jpeg|center]]
==='''ETSI European Standard (EN)'''===

European Standards (ETSI EN) elaborated on proposal from Full and Associate members, shall be adopted by application of the European Standard Approval Process (ENAP) specified in clause 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].
After Technical Group draft approval, the draft ETSI EN is made available to the by the eligible members of the National Standards Organizations Group (NSOG) as per Article 13.2.1 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] for adoption.

The NSOs shall perform the Public Enquiry (PE) and and at least one (1) Weighted National Voting procedure (see Article 13.4 and 13.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), performed in a combined procedure via a Web browser interface (e-Approval application), over a period of 90 calendar days.
Without any technical comment and after successful Vote (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure), the draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days following the Vote.

In the event that technical comments have been submitted, the result of the Weighted National Voting procedure shall be ignored, and the comments shall be discussed by the responsible Technical Group during the planned resolution meeting, within a period of 30 days. If significant changes have been made, the TG Chair may decide that the revised draft shall be submitted to another Enquiry + Vote procedure, otherwise it may be presented for direct use of a second (2) Weighted National Voting procedure (60 calendar days) of the ENAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.
[[File:EN ENAP.gif|center|thumb]]

European Standards (ETSI EN) '''elaborated in response to a Standardisation Request (SReq)''', shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in Article 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]

After Technical Group draft approval, the draft ETSI EN is made available to the NSBs (National Standardisation Bodies) for adoption.

The NSBs shall perform the Public Enquiry (PE) and at least one (1) Weighted National Voting procedure (see Articles 21.4 and 21.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), performed in a combined procedure via a Web browser interface (e-Approval application), over a period of 90 calendar days.

The deliverable is adopted if no technical comments have been submitted, at least 71 % of the weighted NSBs’ votes cast are in favour, and at least a quorum of fifty percent (50%) participation of NSBs is reached (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure). The draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days following the Vote.

If technical comments are received, the Technical Group Chair shall, within a period of 30 days, organize the resolution of the comments received, the preparation of a revised draft, approval of the revised draft at TG level, and submission of the revised draft and resolution report to the ETSI Secretariat. If significant changes have been made, the TB Chair may decide that the revised draft shall be submitted to another Approval Process otherwise it may be presented for direct use of the voting step (60 days) of the SRdAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

In order to make the results of the work of the Technical Group available to the market at an early stage, some of the above processes may be combined in such a way that two deliverables with identical content are processed/published in parallel.

For example, if the intention is to publish the draft as an ETSI EN, but only after application of the EN Approval Procedure (ENAP) or Standardisation Request deliverables Approval Process (SRdAP), the editing of the ETSI EN (sub-process Editing prior to Public Enquiry) also covers the Publication of an ETSI TS with identical contents.

Parallel ETSI ES and ETSI TS processing is also possible, but the time gain in this case is less pronounced.

:::NOTE: Detailed rules for the approval procedures described above may be found in the Technical Working Procedures (TWP).

='''Promotion'''=
''[promotion - the act of setting up or furthering a business enterprise; active furthering of sale of merchandise through advertising or other publicity]''

The promotion activities address three main objectives to attract new:
* standardization areas
* work items
* active members
in three main time frames:
* prior to start of standardization work (inception and conception)
* during standardization work (drafting and adoption)
* after publication

='''Process management'''=

''[management - the conducting or supervising of something (as business), esp. the executive function of planning, organizing, co-ordinating, directing, controlling, and supervising any industrial or business project or activity with responsibility for results]''

The operations of ETSI and its bodies are governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] (containing ETSI Statutes, ETSI Rules of Procedure, ETSI Board Working Procedures, Powers and Functions of the Board, Terms of Reference of the Operational Co-ordination Group, and ETSI Technical Working Procedures).
The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System.

='''Process performance'''=

''[performance - the capacity to achieve a desired result]''

==The main performance characteristics of interest for the Standards Making Process are:==
* timeliness
* deliverable quality
* cost
* production

==Timeliness addresses mainly two time-to-market aspects:==

* just-in-time availability, availability of the Technical Body approved deliverable in the optimal moment, not too early, not too late.
* adoption delay, the time it takes to run the deliverable through the approval process.

The first aspect is difficult to quantify, except when it's too late, and thus difficult to improve.

The second is within ETSI a matter for continuous follow-up (and improvement). Requirements are given by the Technical Working Procedures, complemented by annually reviewed objectives for the process elements operated by OPS.

Deliverable quality is a many-faceted concept, ranging from absence of spelling and document layout mistakes to acceptance as a useful standard in the marketplace.
Cost is also difficult to estimate. It is estimated that the total cost for the ETSI standardization activities is of the order of 10 times the budget for the ETSI Secretariat.
Process costs are only followed on the level of OPS activities in relation to the Technical Organization.

Production, i.e. the process output at three stages in the Adoption process, viz. Publication, Editing prior to Member Voting and Public Enquiry, and Editing prior to Voting (ENAP) is continuously recorded in terms of number of deliverables and size of deliverables (number of pages when the corresponding files are printed).

Monthly statistics for production (per process stage as indicated above, Technical Body and type of deliverable), adoption delays (moving averages for process cycle (lead) times) for the various types of deliverables, and prediction of the production for the next twelve months is made available to the ETSI membership.

==Monitoring of the conception, drafting and adoption sub-processes address for the Technical Bodies==

* composition of the work programme
* production of deliverables (number of deliverables and their size)
* activity level
* delays
* cost elements

==Process reengineering==

''[reengineering - the fundamental rethinking and radical redesign of processes to achieve dramatic improvements in critical measures of performance]''

Reengineering of the processes are either part of a continuous improvement programme (which addresses both changes to the formal procedures as described by the Technical Working Procedures and changes to internal OPS working procedures) or change actions that take place (in OPS Division or in the Technical Organization) when new information tools and technologies are mature for implementation.

='''Working methods'''=

The work in the Standards Making Process is governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives], which consists of:

* ETSI Statutes
* ETSI Rules of Procedure
* ETSI Board Powers and Functions, and Working Procedures
* ETSI Technical Working Procedures
* ETSI Drafting rules
* The terms of reference for the operational co-ordination group (OCG) between the Technical Body Chairmen and the Secretariat.

The Chair of a Technical Body (TB), nominated by the TB and appointed by the Board, is responsible for the overall management of the TB, its working groups and its work programme.

Representatives of full and associate members can participate in the work of a TB and its working groups. Representatives of non-members may participate on an "exceptional and temporary" basis, if the TB Chair agrees. Working documents are usually available only to members of ETSI (while the resulting TB approved output is available in the public domain, for free of charge [https://www.etsi.org/standards-search#Pre-defined%20Collections download].

Each TB establishes and maintains a work programme, consisting of Work items. The various TB work programmes together constitute the [https://portal.etsi.org/webapp/WorkProgram/Expert/QueryForm.asp ETSI Work Programme]. The responsibility for a Work item is usually given to small group of experts, chaired by a Rapporteur.

A work item is approved by the TB and then formally adopted by the whole membership (via a web based procedure).

Most of the technical work in such Rapporteur groups, in working groups and in the TB as a whole is done via electronic means, email, email exploders, and the ETSI server (ftp or http). TBs and working groups also arrange physical meetings (with a frequency of 2 - 6 meetings per year). Such meetings take place either at the ETSI Secretariat meeting facilities in Sophia Antipolis or are hosted by ETSI members, in the majority of cases in continental Europe.

Decisions in a TB are taken either by consensus or by a weighted vote (where a proposition passes if at least 71% of the votes cast are in favour).

The TB approves the output from its work on work item, an ETSI Deliverable. In the case of ETSI Technical Specifications and ETSI Technical Reports, the TB also adopts the deliverable for publication; for the other deliverables adoption takes place after application of the relevant approval Process.

ETSI Standards Making Process Guide

2026-05-13T07:30:21Z

Martinn: /* Drafting */

='''ETSI Deliverables'''=
Work in ETSI is done on the basis of ETSI work items, approved by the Technical Body and adopted by the ETSI membership.
A work item results in one deliverable (sometimes more than one), which can be a European Standard or a Technical Specification, an ETSI Guide or a Technical Report.
ETSI has a suite of specifications, standards and reports that fulfil the various needs of the market:

* ETSI EN (European Standard) - adopted by ETSI National Standards Organizations (NSOs) (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI European standardisation deliverables – adopted by ETSI National Standardisation Bodies (NSBs).
* ETSI TS (ETSI Technical Specification) and ETSI TR (ETSI Technical Report) - adopted by the responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI ES (ETSI Standard) and ETSI EG (ETSI Guide) - adopted by ETSI Members (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI SR (ETSI Special Report) - adopted by the ETSI responsible Technical Group (except those elaborated in response to a Standardisation Request (SReq)).
* ETSI GS (ETSI Group Specification) and GR (ETSI Group Report) - adopted the responsible Industry Specification Group.

:::NOTE: The skeletons of each specification are available [https://portal.etsi.org/Services/editHelp/Standards-development/Drafting/Skeletons here].

This suite of deliverables fulfils the needs for:
* Deliverable intended to meet needs specific to Europe and requiring transposition into national standards - ETSI EN.
* Deliverable intended to meet needs specific to the Europe Economic Area (EEA), required under a Standardisation Request (SReq) from the European Commission (EC)/European Free Trade Association (EFTA) – ETSI EN and European standardisation deliverable.
* Deliverable providing technical requirements or explanatory material or both – ETSI GS.
* Deliverable containing only informative elements – ETSI GR.
* High quality specifications delivered early to the market - ETSI TS.
* High quality standards supported by the whole ETSI global membership - ETSI ES.
* Deliverable containing explanatory material – ETSI TR.
* Information document used for various purposes, including giving public availability to information not produced within a Technical Group – ETSI SR.
* Document elaborated by ETSI partners and adopted by ETSI, to become an ETSI Technical Specification (TS) or an ETSI Technical Report (TR) - Publicly Available Specification (PAS).

:::NOTE: For more information, please read about PASs in our [https://www.etsi.org/about/our-partnerships Partnerships section].

The numbering convention used by ETSI to link related documents at these various "levels" simplifies their market application.

='''Process'''=

[[File:Figure1_SMP.jpeg|center|caption]]

The Standards Making Process (SMP) is the process applied for the Technical Organization's production of standards and deliverables and the Secretariat's involvement in and interaction with the Technical Organization, the ETSI members and the ETSI National Standards Organizations.
The general conditions for the SMP are defined by the ETSI Directives, in particular the Technical Working Procedures. The Secretariat's tasks and activities in SMP are primarily defined in the Quality Management System (QMS) documentation of ETSI Operations (OPS) Division.

==Process overview==
''[process - a structured, measured set of activities designed to produce a specified output]''

The objective of the ETSI Standards Making Process (SMP) is to convert market needs for standardization in the ICT area into ETSI deliverables (specifications, standards, norms, guides, reports) used in the market place.
The input to the process is an existing (as yet known or unknown) market need for standardization. The output is the broad application of the produced deliverables in the market place.
The SMP consists of five main elements, sub-processes, with their own distinct objectives, inputs and outputs. Each sub-process is defined to the level of which operational tasks are performed, and where in the ETSI organization they are performed.
The whole ETSI organization is in one way or the other involved in either operation of the SMP or in direct or indirect support of it. The main technical activities are performed in the Technical Groups of the Technical Organization. The main direct support to those activities is provided by ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions of the ETSI Secretariat.
The operation of the SMP in the Technical Organization is governed by the ETSI Directives, in particular the Technical Working Procedures, and the ETSI Drafting Rules. The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System documentation, notably that of ETSI Operations (OPS) and ETSI Standardization Service (STS) Divisions.

==Inception==
''[inception - an act, process, or instance of beginning (as of an institution, organization, or concept)]''

The times when initiatives to standardization were taken only when products and services were already available are since long gone. This is particularly the case for telecommunications where standardization precedes or goes hand in hand with the design and development processes.
The input to this sub-process is "what's going on in the marketplace", with "marketplace" having a broad interpretation, including development in the research and academic circles.
The output is a new standardization area, given to an existing or a new Technical Group. The formal output is the Terms of Reference (ToR) and/or a Project Requirements Definition (PRD) document, approved by the ETSI Board or, in the case of an ETSI Partnership Project with an external organization, approved by the ETSI General Assembly.

==The process itself consists, in broad terms, of:==
*Identifying needs for standardization in the subject areas defined by the ETSI Statutes and Rules of Procedure.
*Defining the suitable organization for such standardization within ETSI.
==There are various actors in this process:==
* Experts in the Technical Bodies, Special Committees and ISGs.
* ETSI Members.
* Supported by OPS Technical Officers and staff from Innovation.

==Conception==
''[conception - the capacity, function, or process of forming ideas or abstractions or of grasping the meaning of symbols representing such ideas or abstractions; an idea or general notion; the originating of something (as an idea or plan) in the mind].''

The creation of a new standardization area or ISG is manifested by the establishment of the new Technical Group or the amendment of the Terms of Reference of the Project Requirements Definition of an existing.
The identification, definition, approval and adoption of work items are the main elements of the conception phase (even if work items may have been envisaged already during the inception process).
The input is identified standardization needs in the area. These work items may either be entirely new, leading to new deliverables, or a new version of an existing deliverable ("maintenance work item").
The output is a work item, adopted by the ETSI Membership for ETSI deliverables created on proposal for Full or Associate members.
A proposal for a work item may come from inside or outside the Technical Group. The Technical Group may approve the work item, if at least four ETSI Members volunteer to support the work (except those in response to a Standardisation Request (WISR)). The adoption is formally done by the ETSI Membership, except those in response to a Standardisation Request (WISR). The existence of new work items is made known via the ETSI Web site and Members who disagree with the item may within a 30-day period oppose its adoption into the ETSI Work Programme.
ETSI may elaborate European Standards and European standardisation deliverables in response to Standardisation Requests to support the European legislation or policies, in accordance with the amended Regulation (EU) No 1025/2012.
As per Article 20.4 of the Rules of procedure, it is the responsibility of the National Standardisation Bodies (NSB) to adopt a new WISR created by the responsible Technical Group in response to a Standardisation Request (SReq).
For full details see clauses 1.6.3 (Adoption of a Work Item) and 1.7 (Decision-making in a Technical Group of the Technical Working Procedures.
==Drafting==
''[drafting - to make a preliminary or tentative version, sketch, or outline (as of a literary composition or other document)].''

A work item in the ETSI Work Programme is intended to lead to one (or more) ETSI deliverable(s).
A Technical Group is free to organize its work in any way it wishes, within the rules of the Technical Working Procedures, including create Working Groups to which the tasks of drafting parts of the Technical Group's work programme are given.
The drafting usually takes place in a small team (Rapporteur group) led by a Rapporteur. The work is largely done by "correspondence", i.e. by exchange of documents via the ETSI DocBox server and LISTSERV email exploder facilities.
When the draft by the Rapporteur group is considered ready, the draft deliverable is handed over to the Working Group (when it exists) for approval. The formal approval for further processing or, in the case of ETSI Technical Specifications or ETSI Technical Reports, approval and adoption can only be done by the Technical Group, either at a meeting or by correspondence.
Some drafting activities for a Technical Group are performed by Specialist Task Forces (STF)/Testing Task Forces (TTF) located at the ETSI Secretariat.
The adaptation of specifications from external bodies (Publicly Available Specifications (PAS)) to the ETSI deliverable structure follows the same rules, but will normally be performed by the PAS provider, as defined in the Guidelines for adoption of Publicly Available Specifications.
==Adoption==
''[adoption - the act or process of adopting someone or something, such as: the act or process of giving official acceptance or approval to something]''

While the drafting process is, in principle, the same for all ETSI deliverables, the process elements of the adoption process depend on the type of deliverable being processed.

==='''ETSI Group Specification, ETSI Group Report, ETSI Special Report, ETSI Technical Specification and ETSI Technical Report''' ===
*'''For ETSI Group Specification (GS), ETSI Group Report (GR), ETSI Special Report (SR), ETSI Technical Specification (TS) and ETSI Technical Report (TR) elaborated on proposal from Full and Associate members:'''
:The Technical Group draft approval and adoption take place at the same time (one combined decision).
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:Figure2_SMP.jpeg|center]]

:For full details see clauses 2.2.4 (TS and TR approval procedures), 2.2.6 (SR approval procedure) and 2.2.7 (GS and GR approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

*'''For ETSI Technical Specifications (TS), ETSI Special Report (SR) and ETSI Technical Reports (TR) elaborated in response to a Standardisation Request (SReq), also called European standardisation deliverables:'''
:They shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in clause 2.2.2.1.1 of the ETSI Technical Working Procedures contained in the ETSI Directives.
:After the Technical Group draft endorsement, the NSBs shall perform a Public Enquiry (see Article 21.4 of the Rules of Procedure) and at least one (1) Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) performed in a combined procedure via a Web browser interface (e-Approval application), over a period of 90 calendar days. If this vote is successful, and if no substantial comments are received as a result of this consultation, the European standardisation deliverable is published.
:The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
:The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:Figure3_SMP.jpeg|center]]

==='''ETSI Standard and ETSI Guide'''===
After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) elaborated on proposal from Full and Associate members is made available to the ETSI Membership (Full and Associate members) for voting in accordance with the Membership Approval Procedure (MAP) defined in clause 2.2.3 (ES – EG approval procedures) of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].

Voting is done via a Web browser interface (e-Approval application). The voting period is 60 calendar days (in compliance with World Trade Organization timing requirement).
The deliverable is adopted if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:Figure4_SMP.jpeg|center]]

After Technical Group draft approval, the draft ETSI Standard (ETSI ES) or ETSI Guide (ETSI EG) '''elaborated in response to a Standardisation Request (SReq)''' is made available to the ETSI Membership (Full and Associate members) for endorsement by ETSI Membership Approval Process (MAP) defined in in clause 2.2.3 Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]. Voting is done via a Web browser interface (e-Approval application).
The consultation and voting period is 60 calendar days (in compliance with World Trade Organization timing requirement). The deliverable is endorsed if at least 71 % of the weighted member votes cast are in favour of the draft (there are no quorum requirements).

After the Technical Group draft endorsement, the NSBs shall perform a Public Enquiry (see Article 21.4 of the Rules of Procedure) and at least one (1) Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure contained in the ETSI Directives) performed in a combined procedure via a Web browser interface (e-Approval application), over a period of 90 calendar days. If the vote is successful, and if no substantial comments are received as a result of this consultation, the European standardisation deliverable is published.

The deliverable is adopted if at least 71 % of the weighted NSBs’ votes cast are in favour and at least a quorum of fifty percent (50%) participation of NSBs is reached.
The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.[[File:Figure5_SMP.jpeg|center]]
==='''ETSI European Standard (EN)'''===

European Standards (ETSI EN) elaborated on proposal from Full and Associate members, shall be adopted by application of the European Standard Approval Process (ENAP) specified in clause 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives].
After Technical Group draft approval, the draft ETSI EN is made available to the by the eligible members of the National Standards Organizations Group (NSOG) as per Article 13.2.1 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] for adoption.

The NSOs shall perform the Public Enquiry (PE) and and at least one (1) Weighted National Voting procedure (see Article 13.4 and 13.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), performed in a combined procedure via a Web browser interface (e-Approval application), over a period of 90 calendar days.
Without any technical comment and after successful Vote (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure), the draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days following the Vote.

In the event that technical comments have been submitted, the result of the Weighted National Voting procedure shall be ignored, and the comments shall be discussed by the responsible Technical Group during the planned resolution meeting, within a period of 30 days. If significant changes have been made, the TG Chair may decide that the revised draft shall be submitted to another Enquiry + Vote procedure, otherwise it may be presented for direct use of a second (2) Weighted National Voting procedure (60 calendar days) of the ENAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

[[File:Figure6_SMP.jpeg|center]]

European Standards (ETSI EN) '''elaborated in response to a Standardisation Request (SReq)''', shall be adopted by application of the Standardisation Request deliverables Approval Process (SRdAP) specified in Article 2.2.1.1.1 of the Technical Working Procedures contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]

After Technical Group draft approval, the draft ETSI EN is made available to the NSBs (National Standardisation Bodies) for adoption.

The NSBs shall perform the Public Enquiry (PE) and at least one (1) Weighted National Voting procedure (see Articles 21.4 and 21.5 of the Rules of Procedure contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives]), performed in a combined procedure via a Web browser interface (e-Approval application), over a period of 90 calendar days.

The deliverable is adopted if no technical comments have been submitted, at least 71 % of the weighted NSBs’ votes cast are in favour, and at least a quorum of fifty percent (50%) participation of NSBs is reached (Articles 11.3, 12.2 and 13.5.1 of the Rules of Procedure). The draft is then submitted to the ETSI Secretariat and providing it complies with the ETSI Drafting Rules (EDRs), it is published within 10 calendar days following the Vote.

If technical comments are received, the Technical Group Chair shall, within a period of 30 days, organize the resolution of the comments received, the preparation of a revised draft, approval of the revised draft at TG level, and submission of the revised draft and resolution report to the ETSI Secretariat. If significant changes have been made, the TB Chair may decide that the revised draft shall be submitted to another Approval Process otherwise it may be presented for direct use of the voting step (60 days) of the SRdAP. After a successful vote, the Secretariat publishes the standard within 10 calendar days.

The Publication process element consists of publishing in PDF format and archiving. The published deliverable will then be made available for distribution via the ETSI Web server.

In order to make the results of the work of the Technical Group available to the market at an early stage, some of the above processes may be combined in such a way that two deliverables with identical content are processed/published in parallel.

For example, if the intention is to publish the draft as an ETSI EN, but only after application of the EN Approval Procedure (ENAP) or Standardisation Request deliverables Approval Process (SRdAP), the editing of the ETSI EN (sub-process Editing prior to Public Enquiry) also covers the Publication of an ETSI TS with identical contents.

Parallel ETSI ES and ETSI TS processing is also possible, but the time gain in this case is less pronounced.

:::NOTE: Detailed rules for the approval procedures described above may be found in the Technical Working Procedures (TWP).

='''Promotion'''=
''[promotion - the act of setting up or furthering a business enterprise; active furthering of sale of merchandise through advertising or other publicity]''

The promotion activities address three main objectives to attract new:
* standardization areas
* work items
* active members
in three main time frames:
* prior to start of standardization work (inception and conception)
* during standardization work (drafting and adoption)
* after publication

='''Process management'''=

''[management - the conducting or supervising of something (as business), esp. the executive function of planning, organizing, co-ordinating, directing, controlling, and supervising any industrial or business project or activity with responsibility for results]''

The operations of ETSI and its bodies are governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] (containing ETSI Statutes, ETSI Rules of Procedure, ETSI Board Working Procedures, Powers and Functions of the Board, Terms of Reference of the Operational Co-ordination Group, and ETSI Technical Working Procedures).
The processes, tasks and procedures of the ETSI Secretariat are governed by the Secretariat's Quality Management System.

='''Process performance'''=

''[performance - the capacity to achieve a desired result]''

==The main performance characteristics of interest for the Standards Making Process are:==
* timeliness
* deliverable quality
* cost
* production

==Timeliness addresses mainly two time-to-market aspects:==

* just-in-time availability, availability of the Technical Body approved deliverable in the optimal moment, not too early, not too late.
* adoption delay, the time it takes to run the deliverable through the approval process.

The first aspect is difficult to quantify, except when it's too late, and thus difficult to improve.

The second is within ETSI a matter for continuous follow-up (and improvement). Requirements are given by the Technical Working Procedures, complemented by annually reviewed objectives for the process elements operated by OPS.

Deliverable quality is a many-faceted concept, ranging from absence of spelling and document layout mistakes to acceptance as a useful standard in the marketplace.
Cost is also difficult to estimate. It is estimated that the total cost for the ETSI standardization activities is of the order of 10 times the budget for the ETSI Secretariat.
Process costs are only followed on the level of OPS activities in relation to the Technical Organization.

Production, i.e. the process output at three stages in the Adoption process, viz. Publication, Editing prior to Member Voting and Public Enquiry, and Editing prior to Voting (ENAP) is continuously recorded in terms of number of deliverables and size of deliverables (number of pages when the corresponding files are printed).

Monthly statistics for production (per process stage as indicated above, Technical Body and type of deliverable), adoption delays (moving averages for process cycle (lead) times) for the various types of deliverables, and prediction of the production for the next twelve months is made available to the ETSI membership.

==Monitoring of the conception, drafting and adoption sub-processes address for the Technical Bodies==

* composition of the work programme
* production of deliverables (number of deliverables and their size)
* activity level
* delays
* cost elements

==Process reengineering==

''[reengineering - the fundamental rethinking and radical redesign of processes to achieve dramatic improvements in critical measures of performance]''

Reengineering of the processes are either part of a continuous improvement programme (which addresses both changes to the formal procedures as described by the Technical Working Procedures and changes to internal OPS working procedures) or change actions that take place (in OPS Division or in the Technical Organization) when new information tools and technologies are mature for implementation.

='''Working methods'''=

The work in the Standards Making Process is governed by the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives], which consists of:

* ETSI Statutes
* ETSI Rules of Procedure
* ETSI Board Powers and Functions, and Working Procedures
* ETSI Technical Working Procedures
* ETSI Drafting rules
* The terms of reference for the operational co-ordination group (OCG) between the Technical Body Chairmen and the Secretariat.

The Chair of a Technical Body (TB), nominated by the TB and appointed by the Board, is responsible for the overall management of the TB, its working groups and its work programme.

Representatives of full and associate members can participate in the work of a TB and its working groups. Representatives of non-members may participate on an "exceptional and temporary" basis, if the TB Chair agrees. Working documents are usually available only to members of ETSI (while the resulting TB approved output is available in the public domain, for free of charge [https://www.etsi.org/standards-search#Pre-defined%20Collections download].

Each TB establishes and maintains a work programme, consisting of Work items. The various TB work programmes together constitute the [https://portal.etsi.org/webapp/WorkProgram/Expert/QueryForm.asp ETSI Work Programme]. The responsibility for a Work item is usually given to small group of experts, chaired by a Rapporteur.

A work item is approved by the TB and then formally adopted by the whole membership (via a web based procedure).

Most of the technical work in such Rapporteur groups, in working groups and in the TB as a whole is done via electronic means, email, email exploders, and the ETSI server (ftp or http). TBs and working groups also arrange physical meetings (with a frequency of 2 - 6 meetings per year). Such meetings take place either at the ETSI Secretariat meeting facilities in Sophia Antipolis or are hosted by ETSI members, in the majority of cases in continental Europe.

Decisions in a TB are taken either by consensus or by a weighted vote (where a proposition passes if at least 71% of the votes cast are in favour).

The TB approves the output from its work on work item, an ETSI Deliverable. In the case of ETSI Technical Specifications and ETSI Technical Reports, the TB also adopts the deliverable for publication; for the other deliverables adoption takes place after application of the relevant approval Process.

File:SRdAP ES-EG.gif

2026-05-13T06:57:21Z

Martinn:

first box represent the drafting phase, the second one is draft approval by TG, then the third one indicate the drft endorsement by ETSI members. If the vote is successful the draft is then submitted to the NSBs for adoption this is what it is said in the fourth box. If the vote is successful, the final draft is published, fith and last box shown in this picture.

NSOs Guide

2026-05-12T14:45:15Z

Martinn: /* ETSI NSB_INFO */

='''Introduction'''=

This guide provides a step-by-step guidance on the essential elements, most common practices and responsibilities of the National Standards Organisations (NSOs) and National Standardisation Bodies (NSBs).

An NSO is an organisation that develops, maintains and coordinates voluntary standardisation activities in a particular country. NSOs typically represent the interests of various stakeholders, including businesses, consumers, academia and government.

An NSB is an NSO from the European Economic Area and thus from one of the following countries: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, The Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain or Sweden.

The information contained in this guide is based on the Rules of Procedure (RoP) and Technical Working Procedure (TWP) contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives], the European Commission Regulations (EU) [https://eur-lex.europa.eu/legal-content/FR/TXT/?uri=celex%3A32012R1025 N° 1025/2012], and amendment [https://eur-lex.europa.eu/eli/reg/2022/2480/oj N° 2022/2480] and also on the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

='''Roles'''=
==The NSO/NSB Official Contact==
The Official Contact is the person designated by the NSO to be the main contact person between ETSI and the NSO/NSB.
There is only one Official Contact per NSO/NSB, ensuring that all the contact details within the organisation are correctly registered in the ETSI Directory Services application. Contact details can be consulted via the [https://portal.etsi.org/webapp/TelDir/TelDirectory.asp Directory Services] page.
[[File:Picture nso.jpg|center|frame]]
The '''NSO Official Contact''' is responsible for the following tasks within the represented country:

* ensuring that no national standardisation activity or publication of any new or revised standard, which could prejudice the preparation of a standard, is undertaken during the Standstill period of a European standard (EN);
* carrying out the Public Enquiry (PE);
* establishing the national position of the represented country;
* ensuring the transposition of the adopted ENs into national standards;
* ensuring the withdrawal of any conflicting national standards with any recently adopted ENs.

The '''NSB Official Contact''' has the same responsibilities listed above plus:

* participating in the EC/EFTA Standardisation Requests (SReq) drafting process;
* participating in the Weighted National Voting procedure to accept SReqs;
* participating in the Weighted National Voting procedure to adopt Work Item(s) identified in the Standardisation Request (WISR); and
* providing ETSI with the title translations into the mandatory official languages via the e-Approval application.

==The NSO/NSB Voting Contact==
The Voting Contact is a person designated by the Official Contact to cast votes during Weighted National Voting procedures and submit comments during Public Enquiries.

The Official Contact may decide to be also considered as a Voting Contact. It is possible to have several Voting Contacts within the same organisation, but only the last vote cast by the Voting Contact of an NSO during a Weighted National Voting procedure will count. It is the responsibility of the NSO to decide which Voting Contact can vote, the ETSI Secretariat has no responsibility in this area.

In specific conditions, the Weighted National Voting procedure may take place at the ETSI General Assembly level, and in such a case, it is the responsibility of the Head of each National Delegation to cast a vote, after consultation of the relevant NSO.

== NSOs profiles and details ==
The profiles and details of the NSOs are available [https://www.etsi.org/about/our-partnerships here]

For more information:

[https://ocgwiki.etsi.org/index.php?title=Delegate%27s_Guide#ETSI_Information_Policy Delegate's Guide]

[https://ocgwiki.etsi.org/index.php?title=Delegate%27s_Guide#Useful_links_to_find_out_more Useful links]

==Head of National Delegation (HND)==
The Head of National Delegation is the person appointed by a National Delegation (i.e. the ETSI Full members from the same country) and notified to the Director-General. The Head of National Delegation shall be appointed amongst the representatives of the organisations forming the National Delegation.

==The ETSI Secretariat Primary Contacts==
The role of the [https://portal.etsi.org/TB-SiteMap/NSO/Contact Primary Contacts] consists in:
* providing meeting facilities and organising meetings;
* facilitating communication within the groups;
* helping wherever possible the NSOs/NSBs achieving their strategic goals; and
* supporting the NSO/NSB Groups completing their duties using the tools put in place to make their tasks easier.

='''NSOG/NSBG-ETSI meetings'''=

ETSI will have periodic meetings with the NSOs/NSBs to manage the co-operation established in the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

These meetings may be hybrid (combination of a physical meeting with physical and remote participation via electronic means) or held fully online via electronic means.

='''Agreements'''=

==ETSI-NSO Agreement==

All recognised NSOs/NSBs notified to the ETSI Director-General under Article 13.2 of the Rules of Procedure are entitled to sign the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].
==Distribution Agreement==
The distribution agreement allows the NSOs to distribute ETSI standards. In return the NSOs who distribute ETSI standards shall provide an annual report detailing information on distributed standards for analysis and evaluation purposes. NSOs that do not distribute ETSI standards are exempt from this agreement.

='''Responsibilities'''=
[[File:Standstill.png|thumb]]

==Standstill==
Standstill is the obligation accepted by the NSOs and the ETSI members not to undertake any national standardisation activity which could prejudice the preparation of an EN or a European standardisation deliverable and, not to publish a new or revised standard which is not completely in line with an existing EN or European standardisation deliverable.
Standstill applies to an individual work item leading to an EN or a European standardisation deliverable and accepted by the ETSI General Assembly, with a precise scope and target date. It does not apply to areas or programmes of work as such. General provisions are given in Article 13.3.2 of the Rules of Procedure.
The [https://webapp.etsi.org/standstill/standstillForm.asp ETSI Standstill application] allows anyone to view the ETSI Work Items under the perspective of the available Standstill information.

===Imposition and release of standstill===
Following the adoption by the responsible Technical Group of a new Work Item (WI) or the endorsement of a new Work Item(s) identified in the Standardisation Request (WISR) intended to result in an EN or a European standardisation deliverable and prior to the drafting of this standard, ETSI shall notify the NSO/NSB as soon as a decision regarding imposition or release of standstill has been made.
Standstill shall start sixty (60) calendar days after the adoption of the Work Item (WI) or Work Item(s) identified in the Standardisation Request (WISR), or at the start of the work, whichever date comes later.
Standstill remains in force until withdrawal of the EN or the European standardisation deliverable, unless it is released by decision of the ETSI General Assembly.

===Infringement of standstill===
Standstill is not infringed by:

# the issue by an NSO/NSB of a draft standard for Public Enquiry intended and designated as a contribution to ISO/IEC and/or CEN/CENELEC/ETSI standardisation;
# the publication by an NSO/NSB, within three (3) months of the start of standstill, of a national standard which that NSO/NSB has already approved;
# the publication by an NSO/NSB, after notifying the ETSI Director-General, of a national standard adopting, without change, a published ITU-T or ITU-R Recommendation or a standard in the field of ETSI's interest prepared by the ISO/IEC, where there is neither an EN nor a European standardisation deliverable already in existence.

In cases 2) and 3) the NSO/NSB commits itself to aligning the national standard with the eventual EN or European standardisation deliverable, when issued.

==EN Approval Process (ENAP)==
ETSI may elaborate ENs on proposal from at least four (4) Full and/or Associate members in accordance with the provisions of Article 2.2.1 of the Technical Working Procedure.
These ENs shall be adopted by the eligible NSOs through the [https://www.etsi.org/images/articles/SMP/ENAP_EN.gif ENAP] as specified in Article 13.2 of the Rules of Procedure.

===Participation to the combined Public Enquiry + Weighted National Voting procedure===
An Approval Procedure (AP) is a national consultation undertaken by each NSO in its country to evaluate the likely acceptance of an EN. The AP period (90 calendar days) may be extended by ETSI on receipt of a justified request from an NSO.

ETSI undertakes to notify all NSOs the start and end of the AP and to provide access to the relevant EN. The comments, if any, resulting from an AP may be of technical or non-technical nature.

It is necessary to use the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application to cast votes and submit comments. If access to the ETSI servers is denied, please apply for an [https://portal.etsi.org/createaccount#/home ETSI EOL account] or contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

Comments shall be submitted using the ETSI dedicated ENAP or SRdAP comments and resolution report [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK template]. The template is available on the online [https://portal.etsi.org/webapp/EApproval/ e-Approval application home page] (see figure 1) or on the ETSI [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] or [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] Portal page. See clause 4.2.3 for more details.
[[File:E-Approval template.jpg|center|thumb|655x655px|Figure 1: e-Approval application (home page)]]

===Participation to the 2nd Weighted National Voting procedure===
A Weighted National Vote is the expression of an opinion resulting from of a national consultation undertaken by each NSO to collect all views expressed in its country on the adoption of a European Standard.
A Weighted National Vote shall be carried out over a period of sixty (60) calendar days.
The Weighted National Vote period may be extended by ETSI on receipt of a justified request from a NSO.
ETSI undertakes to notify all NSOs the start and end of the Weighted National Vote and to provide access to the relevant European Standard.
:::IMPORTANT: When a country is represented by more than one NSO, any of the NSOs have the right to vote but only one vote per country shall be counted as vote cast. Votes may be changed by Official or Voting contact of the same country prior to the closing of the vote. Only the last vote casted before the closing of the Weighted National Vote will be considered.

===How to submit comments and/or cast votes via the e-Approval application===
The NSO undertakes to carry out the public enquiry in its country and to consider all views expressed in its country before deciding how to cast any votes.
It is essential to consolidate all comments received by the set deadline, using the [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report TEMPLATE].

[[File:Figure6_NSOs.jpg|frame|center]]

Some advices for the resolution meeting on dealing with comments collected during the Public Enquiry are given in the [https://ocgwiki.etsi.org/index.php?title=Chair%27s_Guide#ENAP_Resolution_meetings ETSI Chair's Guide].
When the template has been duly filled in and/or the decision to cast a vote has been taken, it is time to access the voting tool.

All details on how to submit comments and cast votes on ENAP can be consulted by clicking [https://help.etsi.org/index.php?title=E-Approval_Application HERE].

==Standardisation Request deliverables Approval Process (SRdAP)==
ETSI may elaborate ENs and European standardisation deliverables in response to SReqs to support the European legislation or policies, in accordance with the amended Regulation (EU) No 1025/2012. These deliverables shall be adopted by the eligible NSBs throughout the [https://www.etsi.org/images/articles/SMP/SRdAP_EN_SRdAP_.gif SRdAP].

===Participation to the Standardisation Request (SReq) drafting process===
The NSBs, the NSOs and the Annex III organisations, are involved in the ETSI process to comment and/or propose modifications to the working draft SReq text as explained in Articles 20.2 to 20.3.3 of the Rules of Procedure.

The NSBs, the NSOs and Annex III organisations will be requested during a meeting organised by the Secretariat, to submit preliminary comments, on the distributed SReq draft. It is possible to invite whomever necessary within a NSB, NSO and Annex III organisation to this meeting. For discussions concerning the distributed SReq draft, managers or policy officers would be more appropriate but since all organisations are different, this depends on the individual structure and organisation.

[[File:Figure7ab_NSOs.jpg|frame|center]]

===Acceptance of the Standardisation Request (SReq)===
When the draft of a new Standardisation Request (SReq) is finalised, the NSBG members will be asked to accept or reject the submitted Standardisation Request within twenty-five (25) calendar days.

During this twenty-five (25) calendars-day period, each NSBG member may receive comments from the NSOs, Annex III organisations, the BOARD, OCG members and from the Technical Group. The NSB's national position to adopt or reject the proposed SReq will have to be submitted via the TB decision/support [https://portal.etsi.org/webapp/tbdecision3/Menu.asp#/Voting tool].

Within 30 calendar days after ETSI receives the official Standardisation Request (SReq), and following the closure of the NSBG members' vote, the Director-General, on behalf of ETSI, shall inform the EC, EFTA, relevant Technical Groups, the NSBG, the NSOG, Annex III Organizations, and all ETSI members of the NSBG's decision.

===Adoption of the WISR(s)===
Upon receipt of the Work Item(s) identified in the Standardisation Request (WISR) and created by the responsible Technical Group, each NSB can express the national position to adopt or reject/change/stop the proposed WISR via the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application.

===Participation to the combined Public Enquiry + Weighted National Voting procedure===

The Enquiry + Vote (EV) comprises a Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure) performed in a combined procedure undertaken by each NSB in its own country to evaluate the likely acceptance of a European Standard or a European standardisation deliverable. See Article 21.2.1 of the Rules of Procedure for full details.

::'''Important:''' The Enquiry + Vote period (90 calendar days) may be extended by ETSI on receipt of a justified request from an NSB.

ETSI undertakes to notify all NSBs the start and end dates of the Enquiry + Vote and to provide access to relevant European Standard(s) or European standardisation deliverable(s).

It is important that comments are submitted using the ETSI dedicated [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report template] (see clause 4.3.6).

The comments, if any, resulting from an Enquiry + Vote may be of '''technical''' or '''non-technical''' nature.
Guidance and instructions on how to submit comments and cast votes are given in clause 4.3.6.

For all European Harmonised Standards, when submitting comments or casting a vote, a box called "Translated title" is displayed.
It is the exclusive responsibility of each NSB whose official language is listed below to provide ETSI with the '''translation''' into its own language, via the ETSI online [https://portal.etsi.org/webapp/EApproval/ eApproval application].

List of official languages (25):
Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Icelandic, Italian, Latvian, Lithuanian, Maltese, Norwegian, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

::'''Important:''' In order to have an European Harmonised Standards listed in the OJEU, it is mandatory to have its title translated in all the official languages.

===Participation to the 2nd Weighted National Voting procedure===
A Vote Adoption is the expression of an opinion resulting from a national consultation undertaken by each NSB to collect all views expressed in its country on the adoption of a European Standard or a European standardisation deliverable.

A Vote Adoption shall be carried out over a period of sixty (60) calendar days.

The Vote Adoption period may be extended by ETSI on receipt of a justified request from a NSB.

ETSI undertakes to notify all NSBs at the start and end of the Vote Adoption and to provide access to the relevant a European Standard or a European standardisation deliverable.

::'''Important:''' When more than one NSB represent a country, any of the NSBs have the right to vote but only one vote per country shall be counted as vote cast. Votes may be changed by any of the NSBs of the same country prior to the closing of the vote. Only the last vote casted before the closing of the Weighted National Vote will be considered.

===How to submit comments and/or cast votes===
The NSB undertakes to carry out the public enquiry in its country and to consider all views expressed in its country before deciding how to cast any votes.

It is essential to consolidate all comments received by the set deadline, using the [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report TEMPLATE] (see TEMPLATE).
Some advices for the resolution meeting on dealing with comments collected during the Public Enquiry are given in the [https://ocgwiki.etsi.org/index.php?title=Chair%27s_Guide#ENAP_Resolution_meetings ETSI Chair's Guide].

When the template has been duly filled in and/or the decision to cast a vote has been taken, it is time to access the voting tool.
All details on how to submit comments and cast votes on SRdAP can be consulted by clicking [https://portal.etsi.org/Portals/0/TBpages/NSBG/Docs/Guidance%20on%20how%20to%20submit%20comments%20and%20vote.pdf HERE].

='''Transposition'''=
Each NSO shall take measures to ensure the visibility of European Standards or European standardisation deliverables on a national level:
* by publication of an identical text; or
* by publication of an endorsement (i.e. publication of an endorsement sheet or official announcement) within a short time after its publication by ETSI.

"Publication of an identical text" means identical in technical content and presentation (except translation) and with no restrictions for application.
"Endorsement" means that it shall be stated that the European Standard or European standardisation deliverable has been approved together with the number, title and date, and location from where copies of the text may be obtained.

European Standards or European standardisation deliverables thus published or endorsed, shall be given the status of national standards.
It is the responsibility of each NSO to update the [https://portal.etsi.org/webapp/Transposition/home.aspx ETSI Transposition and Withdrawal database]. A [https://portal.etsi.org/webapp/Transposition/manual.aspx?topic=Overview user manual guide] is provided via the tool itself. A [https://ocgwiki.etsi.org/images/d/d4/How_to_consult_and_declare_transposed_ETSI_Standards.pdf PDF] and a [https://portal.etsi.org/Portals/0/TBpages/NSOG/How%20to%20consult%20and%20transpose%20ETSI%20Standards.mp4 Video] format are also available for your convenience.

='''Translation'''=
Once a European Standard or European standardisation deliverable has been adopted and published in English as an official standard, it may be translated into another language and published equally as an official version of the standard.

Each NSO is entitled to translate standards into the language(s) of its own country, in accordance with Article 8 of the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

The costs of all translations of standards shall be covered by the parties interested.

='''Withdrawal of conflicting national standards'''=

When an EN on a specific matter has been published by ETSI, the NSOs shall ensure that all conflicting national standards on that specific matter are withdrawn on an agreed date set by the General Assembly.

='''Tools'''=

==ETSI online e-Approval application==
ETSI NSOs and NSBs are authorized to cast votes and submit comments electronically using the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application.

The ETSI Technical Groups can consult the submitted comments on ETSI European Standards and European standardisation deliverables as soon as an approval procedure is launched. The casted votes are made available at the closure of the approval procedure.

==ETSI Work Programme application==

The [https://portal.etsi.org/webapp/WorkProgram/SimpleSearch/QueryForm.asp ETSI Work Programme] application is an application which contains all the information needed with regard to the documents’ version number, title, keywords, status and much more.

It provides an easy way to search for ETSI standards by running dynamic database queries.
To download the document, just click on the corresponding download standard icon (on the top right-hand side). Depending on the status as an ETSI member or non ETSI member, one has the option of downloading either the Word® or the PDF version.

This application allows to download individual copies of ETSI publications free of charge.

If further help is needed, please contact us at [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

==European Standards compared versions==

A list can be obtained of the most recent [https://docbox.etsi.org/Partners/nso/Compared_versions ENs sent on approval compared] with the previous published version of the same European Standard (if any).

These documents are made available in order to facilitate the comprehension of the changes made between the two versions.
In the same spirit, a list of the latest versions of published [https://portal.etsi.org/Services/editHelp/To-help-you-in-your-work/Services/HS-compared-versions European Harmonised Standards compared with the previous versions] is made available.

==Metadata==

ETSI makes information related to the production of deliverables accessible via its website at [https://docbox.etsi.org/Metad here].

{|
| • WI number || • Schedule/milestones
|-
| • Type and document number|| • Mandates if any
|-
| • Version number|| • hEN or not
|-
| • Procedures/Actions (all)|| • Scope||
|-
| • Title || • Keywords||
|-
| • Technical Body || • Stage codes||
|}

What is listed above are the weekly collected information of the published ETSI Deliverables, called "metadata", which are made available at [https://docbox.etsi.org/Metad/Weekly_Pub/ here].

They are produced to be imported into electronic tools/applications that any NSOs may wish to develop in order to circulate information in an efficient way, without having to manually record the data for each deliverable recently produced.

DKE has kindly accepted to share their experience in the present wiki guide in order to explain how the metadata can be used. DKE uses these metadata to circulate information among their experts in national standardisation committees. DKE automatically imports the metadata in their own database every week. Metadata from IEC and CENELEC can also be fed in the same tool. After importing the metadata, deliverables can be found in a personalized display of the application. The documents are already allocated to the national mirror committees. Here is an example of the result where DKE/K 738 is the national mirror to ETSI/ERM TG MARINE. Consequently, EN 300 338-7 Final Draft Version 1.1.0:2022-02 has been circulated in this committee. The external experts can perform a single or group download. Users can also get notification emails which can be customized.

[[File:Figure8_NSOs.jpg|frame|center]]

This is the internal view that shows where the circulation is done.

[[File:Figure9_NSOs.jpg|frame|center]]

Any tool/application can be automatically fed. To do so, it is necessary to create an automatic bulk download. This is something that needs to be put in place by the NSO IT service. ETSI IT can help if necessary.
These metadata are password protected. For this reason, it is necessary to log in to access the information. If any difficulties are encountered when accessing the file, please contact us at [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

='''FAQ - Frequently Asked Questions'''=
==Where can I find the Technical Group resolution report?==

When an action is closed; the Technical Group Chair shall complete the Technical Group resolution meeting report to identify the decision taken in the Technical Group for each submitted comment. Then the report is uploaded on the ETSI online e Approval application.

[[File:Figure10_NSOs.jpg|frame|center]]

==What does "Under comments assessment" means?==

When "Under comments assessment" appears when searching for a closed action, it means that comments have been submitted during the approval process, and the Technical Officer has not yet finalised the categorization assessment.

[[File:Figure11_NSOs.jpg|frame|center]]

If a comment categorized as "non-technical" implies technical changes, the NSO who has submitted the comment, can be contacted to discuss the nature of the comment. When all comments have been carefully checked by the Technical Officer/Technical Group, the validation is made, and the results are displayed, and all parties are informed.

== How to download all meeting contributions in a bulk? ==
Please follow the instructions provided in the pictures below.
[[File:Download contributions 1.png|center|thumb|300x300px]]
[[File:Download contributions 2).png|center|thumb|300x300px]]

== NSOs participating in technical meetings ==
What are the conditions for sending an expert to join an ETSI TC or Work Group?

* '''If your organisation is an ETSI member, anyone can join under your organisation membership, however you must be aware that you are responsible for ensuring ETSI rules are followed. The Delegates will be tagged as representing your organisation.'''
Is it possible for Expert to join the corresponding Technical Committee for an unlimited time?
*'''Yes it is. However, it is requested to inform ETSI Membership Care at [mailto:Membership@etsi.org Membership@etsi.org] if this Delegate no longer represent your organisation in the future.'''
Could more than one expert participate in different ETSI Technical Committees? (for example: one expert to ERM TG11 and another expert to HF TC)

* '''Yes, this is possible.'''

Is there any possibility to send an expert to '''3GPP meetings?'''

* '''If your organisation is not a 3GPP member the only possibility is limited guest status of 6 months. See more by clicking [https://www.3gpp.org/about-us/membership/guest-membership here]. Should your organisation wish to become a 3GPP member, an additional fee per calendar year is due. Please contact ETSI Membership Care at [mailto:Membership@etsi.org Membership@etsi.org] for further details.'''
Further details on the technical organisation can be found in the [[Delegate's Guide#Technical Organisation|ETSI Delegate's Guide]].

Guidance on how to use the Contributions tool on the Portal is given at https://help.etsi.org/index.php?title=Contributions_application.

Several guides have been produced and made available on the ETSI Portal page:[[File:Picture1.png|center|thumb]]

== NSOs/NSBs participation to ETSI Technical Task Force ==
Depending on the Terms of Reference of a Task Force, NSOs and/or NSBs may be authorised to participate; e.g. According to the ECTF Terms of Reference, ''Participation to the Task Force shall be open-ended and will remain open to all ETSI members, including, without being limited to, ETSI National Standardisation Bodies (NSBs).''

== Overview of Rights by NSO Profile ==
By clicking on the following link [https://ocgwiki.etsi.org/images/d/d7/NSO_Rights_Matrix_20250613.pdf here] you will access a summary of the rights associated with each NSO profile.

Further details on who is allowed to participate in the activities is given [[Chair's Guide#Who is authorised to participate in the activities of an ETSI Technical Group?|here]].

== Discover the new Official Journal of the European Union, act by act! ==
The Official Journal of the European Union (the OJ), in which legal acts are published, moved to act-by-act publication from 1 October 2023.

Discover what will change in this [https://www.youtube.com/watch?v=gBz_FvfOsR8 video demo].

== Work programmes of standardisation bodies ==
European Standardisation Organisations (ESOs) and National Standardisation Bodies (NSBs) are mandated to prepare and publish their work programmes, ensuring transparency and accessibility. In addition, they are obliged to notify the European Commission and other relevant stakeholders of these programmes. This [https://single-market-economy.ec.europa.eu/single-market/goods/european-standards/notification-system/work-programmes-standardisation-bodies_en webpage] provides direct access to the most recent work programmes and their corresponding notification dates, acting as a central repository for standardisation updates.

Stakeholders are notified of policy actions related to European standards to ensure consultation and market relevance, in line with Regulation (EU) No 1025/2012, which requires publication on a dedicated website.

== How stakeholders are informed about EU standardisation policies ==
The purpose of the following [https://single-market-economy.ec.europa.eu/single-market/goods/european-standards/notification-system_en European Commission webpage] is to notify stakeholders about policy actions related to European standardisation (Article 12) publish information on Commission implementing decisions after formal objections to harmonised standards (Article 11(2)).

== Spotlight on ETSI technologies and announcements ==

=== [https://www.etsi.org/newsroom/news# ETSI press releases]: ===
The main target is to ensure the visibility of ETSI members’ work and reinforce the ETSI brand. All the press releases and flash news articles can be used to communicate to your stakeholders with reference to the source.

=== [https://www.etsi.org/events/upcoming-events Up coming ETSI events] ===
Discover the latest innovations, policy developments, and standardization progress by joining us at one of ETSI’s upcoming events. These gatherings bring together industry leaders, technical experts, and stakeholders from around the world.

=== [https://www.etsi.org/media-library/white-papers Recent white papers published] ===
Each white paper includes an abstract or Executive Summary at the beginning of the document. The publication of a new white paper is communicated via all our channels (including distribution list, CL, etc). White papers are under ETSI copyright but a link can be provided to your stakeholders.

=== [https://docbox.etsi.org/ETSI_presentations/ETSI_presentations/ Repository of marketing and communication material] ===
Under the resources tab on the ETSI portal, there are presentations and templates for use by our members:
[[File:Repository communication.png|center|thumb]]
Further information can be obtained by contacting the [https://www.etsi.org/newsroom/press-contact press team].

== What are the existing mailing lists and what are their purposes? ==
The main mailings list has been made available via the [https://portal.etsi.org/TB-SiteMap/NSO/NSOs-toolkit toolkit] made available on the [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] and [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] home page.

===ANNEX_III===

This email distribution list is used by the Secretariat to spread information related to the Standardisation Request deliverable Approval Process (SRdAP) to all Annex III Organisations contacts. This email distribution list is manually maintained. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=ANNEX_III here] (depending on access rights).

===DELIVERABLE-NOTIFICATIONS===
This email distribution list is used by ETSI Secretariat to weekly send notifications to all NSO Official and Voting Contacts. [https://webapp.etsi.org/deliverables/Subscribe.asp Additional subscription may be done by clicking here]. A link is also provided via the ETSI [https://portal.etsi.org/TB-SiteMap/NSO/NSOs-toolkit NSO toolkit] made available on the [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] and [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] Portal page.

Notification sent to the list subscribers to inform about the ETSI Deliverables which have been published or sent on procedure during the past week. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=DELIVERABLE-NOTIFICATIONS here].

===ETSI NSB_INFO ===
This email distribution list is used by ETSI Secretariat to spread information to all the '''NSB Official''' '''contacts''' '''as well as participants regularly involved in meetings'''. '''Any subscribers to this distribution list can also post to the list to share information'''.

A yearly update is launched by the Secretariat. The list can be manually updated on request at any time, when needed. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSB_INFO here].
:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

===ETSI NSO_INFO ===
This email distribution list is used by ETSI Secretariat to spread information to all the '''NSO Official''' '''contacts''' '''as well as participants regularly involved in meetings'''. '''Any subscribers to this distribution list can also post to the list to share information'''.

A yearly update is launched by the Secretariat. The list can be manually updated on request at any time, when needed. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSO_INFO here].

:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

=== ETSI NSO_TRANSLATORS===
This mailing list is used by the Secretariat to inform specific people from the NSB responsible for providing title translations of European Harmonised Standard about the opening of a new Enquiry + Vote (EV) or 2nd Weithed National Vote (VA).

Notifications sent through this list '''use a standardised subject line format to help recipients quickly identify the purpose of the message:'''

* '''[Standardisation Request] OPENING of Enquiry + Vote, EV''' ''nnnnnn'' '''- Title Translation'''”.
:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

=== Information relating to the AP and EV procedures ===
Notifications are sent to NSO-Contacts mailing list when an ETSI European Standard is registered by the Secretariat for submission to an EN Approval Procedure (AP) and or Enquiry + Vote (EV) in the coming weeks.

Notifications sent through this list use a standardised subject line format to help recipients quickly identify the purpose of the message, e.g.:

* '''[Standardisation Request] OPENING of''' ... ;
* '''[ENAP] OPENING of''' ...;
* '''[ACTION REQUIRED] ADVANCE CLOSURE NOTICE'''; and
* '''[FOR INFORMATION] - CLOSURE NOTICE'''.

===NSB-CONTACTS===
This email distribution list is used by the Secretariat to spread information related to the Standardisation Request deliverable Approval Process (SRdAP) to all the NSBs Official and Voting Contacts. This email distribution list is automatically and dynamically updated every day, with the details contained in the ETSI Directory Services. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSB-CONTACTS here] (depending on access rights).

===NSO-CONTACTS===
This email distribution list is used by the Secretariat to spread information related to the EN Approval Process (ENAP) to all the NSOs Official and Voting Contacts. This email distribution list is automatically and dynamically updated every day, with the details contained in the ETSI Directory Services. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSO-CONTACTS here] (depending on access rights).

== Reporting Regulation 1025/2012 ==
Article 24 of Regulation 1025/2012 requires that ETSI deliver a consolidated report on the implementation of Regulation 1025/2012 to the European Commission. This report is to be delivered to the European Commission by the end March of each year. The information contained is to cover the preceding year.

As a consequence, the information provided by mid-January 2025 should cover the full year 2024. The report to be delivered will not be a bundle of national reports but is to be provided as a consolidated report of information in a format that allows conclusions and comparison over a number of years. As agreed with CEN-CENELEC and the European Commission, this will only be possible if the input is made with structured information based on common questions and some agreed definitions.

Further information can be found on the [https://portal.etsi.org/TB-SiteMap/NSOG/Regulation-reporting-1025-2012 ETSI Portal].

= '''Sharing information with the NSOs''' =
Each year the ETSI Secreatariat contacts each NSO/NSB to verify that information regarding NSO Officials and NSO/NSB Contacts are up to date.

='''Definition of terms & abbreviations'''=

For the purposes of the present document, the following terms and abbreviations apply:

'''Annex III Organisations:''' the European stakeholder organisations defined in the Annex III of the amended Regulation (EU) No 1025/2012.

'''Consensus:''' a general agreement, characterized by the absence of sustained opposition to substantial issues by any important part of the concerned interest and by a process that involves seeking to take into account the views of all parties concerned and to reconcile any conflicting arguments. Consensus need not imply unanimity.

'''EN Approval Process (ENAP):''' the process consisting of a combined Public Enquiry (PE) and, at least, one Weighted National Voting (WNV) procedure performed by the National Standards Organisations (NSOs) in a single process used to adopt a European non-Harmonised Standard.

'''ETSI Deliverable:''' a document (SR, GR, GS, TR, TS, EG, ES or EN); or, in previous nomenclature, ETS, I ETS, ETR, TBR, TCR-TR or TC-TR) produced by ETSI as the result of an ETSI Work Item (WI).

'''ETSI Guide (EG):''' an ETSI Deliverable, containing only informative elements, approved for publication by the ETSI members via the MAP.

'''ETSI-On-Line (EOL) account:''' a set of credentials delivered by ETSI allowing a user to be authenticated to access a number of ETSI IT services.

'''ETSI Standard (ES):''' an ETSI Deliverable, containing normative provisions, approved for publication by the ETSI members via the ETSI Membership Approval Process (MAP).
:::NOTE: If the ES is elaborated in response to a Standardisation Request (SReq), it is then adopted for publication by the National Standardisation Bodies via the ETSI Standardisation Request deliverable Approval Procedure (SRdAP).

'''ETSI Partnership Project (EPP): '''an activity established when there is a need to co operate with external bodies and where such co operation cannot be accommodated within an ETSI Project or Technical Committee.

'''ETSI Project (EP):''' an activity aiming to achieve a well-defined result within a specific time frame, with a set of well-defined resources and focused on a set of ETSI Work Items (WIs). An ETSI Project is relatively self contained and has its own project management. ETSI members only may participate to the activity of an EP.

'''European Standard (EN): '''an ETSI Deliverable containing normative provisions, approved for publication by the National Standards Organisations (NSOs) by application of the ENAP.

'''Harmonised Standard (hEN):''' a European Standard adopted on the basis of a Standardisation Request made by the EC for the application of Union harmonisation legislation, approved for publication by the National Standardisation Bodies (NSBs) by application of the Standardisation Request deliverables Approval Procedure (SRdAP).

:::NOTE: For ETSI Deliverables in previous nomenclatures, consult Annex A.4 of the ETSI Technical Working Procedures (TWP).

'''European standardisation deliverables: '''any other technical specification than a European standard, adopted by a European standardisation organisation for repeated or continuous application and with which compliance is not compulsory.

'''Gross Domestic Product (GDP):''' sum of gross value added by all resident producers in the economy plus any product taxes and minus any subsidies not included in the value of the products.

:::NOTE: Definition of the World Bank available from https://datacatalog.worldbank.org.

'''Group Report (GR):''' an ETSI Deliverable, containing only informative elements, produced and approved for publication by an ISG.

'''Group Specification (GS):''' an ETSI Deliverable, containing normative provisions, produced and approved for publication by an ISG.

'''Head of National Delegation:''' person appointed by a National Delegation, and notified to the Director-General, to hold the role. The Head of National Delegation shall be appointed amongst the representatives of the organisations forming the National Delegation.

'''Industry Specification Group (ISG):''' an activity organised within a specific time frame, around a set of ETSI WIs addressing a specific technology area and supplementing the existing standards development process. ETSI members and non-ETSI members may participate to the activity of an ISG.

'''Special Report (SR):''' an ETSI Deliverable, containing only informative elements made publicly available for reference purposes.
An SR may be produced and approved respectively by:
*an ETSI Technical Body (TB);
*an ad-hoc group of the General Assembly (GA), Board or Operational Coordination Group (OCG);
*the ETSI Director-General on behalf of the General Assembly, Board or OCG.
:::NOTE: If the ES is elaborated in response to a Standardisation Request (SReq), it is then adopted for publication by the National Standardisation Bodies Group via the ETSI Standardisation Request deliverable Approval Procedure (SRdAP).

'''Membership Approval Process (MAP):''' approval process consisting of Weighted Individual Voting by Full and Associate members, used for the approval of an ES or an EG (see Articles 11.2.2, 11.3 and 14 of the Rules of Procedure).

'''National delegation:''' group formed by representatives of Full member organisations registered in the same country.

'''National Standards Body (NSB):''' a National Standards Organisation (NSO) which is listed by the EC in the OJEU, as per Article 27 of the amended Regulation (EU) No 1025/2012.

'''National Standards Bodies Group (NSBG):''' the ETSI decision-making body composed of the National Standardisation Bodies (NSOs). The NSB Group is a subset of the National Standards Organisation Group (NSOG).

'''National Standards Organisations (NSO):''' organisations whose function is to carry out at national level the activities related to Standstill, Public Enquiry, establishment of the national position for the vote on draft European Standards as well as the transposition and withdrawal of national standards. These organisations are recognized by their governments as being authorized to make those standards available to the public at the national level.

'''National Standards Organisations Group (NSOG):''' the ETSI decision-making body composed of the National Standards Organisations (NSOs), from CEPT countries, which have signed the ETSI-NSO Agreement.

'''Public Enquiry (PE):''' the national consultation undertaken by a National Standards Organisation (NSO) to evaluate the likely acceptance or withdrawal of a European Standard (EN).

'''Standardisation Request (SReq):''' a request (mandate) from the European Commission to the European Standards Organisations (ESOs) to draw up and adopt European Standards or European standardisation deliverables in support of European policies and legislation.

'''Standardisation Request deliverable Approval Process (SRdAP):''' the process consisting of a combined Public Enquiry (PE) and, at least, one Weighted National Voting (WNV) procedure performed by the National Standardisation Bodies in a single process used to adopt a European Standard (EN) or a European standardisation deliverable requested by the EC/EFTA SReq.

'''Technical comment: '''a comment which proposes a technical change in an ETSI Deliverable.
A technical change is one which, implicitly or explicitly, adds, removes or modifies provisions of the deliverable.

:::NOTE: Technical changes can result in modified behaviour of equipment or systems designed to be conformant to that deliverable.

'''Technical Committee (TC):''' an activity organised around a set of ETSI WIs addressing a specific technology area that may contribute to more than one Technical Group and which provides continuity. ETSI members only may participate to the activity of a TC.

'''Technical Group:''' a Technical Committee (TC), an ETSI Project (EP), an ETSI Partnership Project (EPP), a Special Committee (SC) or an Industry Specification Group (ISG).

'''Technical Report (TR):''' an ETSI Deliverable, containing only informative elements, produced and approved for publication by a TB.

'''Technical Specification (TS):'''an ETSI Deliverable, containing normative provisions, produced and approved for publication by a TB.

'''Weighted National Voting (WNV):''' the vote cast to express the national position of a country (following a national consultation) for the adoption or withdrawal of a European Standard or a European standardisation deliverable.

'''WISR:''' Work Item (WI) created in response to a Standardisation Request.

'''Work Item (WI):''' a description of a standardisation task.

'''[https://portal.etsi.org/webapp/WorkProgram/Expert/QueryForm.asp ETSI Work Programme (EWP)]''': the complete set of ETSI Work Items.

NSOs Guide

2026-04-15T12:09:45Z

Martinn: /* What are the existing mailing lists and what are their purposes? */

='''Introduction'''=

This guide provides a step-by-step guidance on the essential elements, most common practices and responsibilities of the National Standards Organisations (NSOs) and National Standardisation Bodies (NSBs).

An NSO is an organisation that develops, maintains and coordinates voluntary standardisation activities in a particular country. NSOs typically represent the interests of various stakeholders, including businesses, consumers, academia and government.

An NSB is an NSO from the European Economic Area and thus from one of the following countries: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, The Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain or Sweden.

The information contained in this guide is based on the Rules of Procedure (RoP) and Technical Working Procedure (TWP) contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives], the European Commission Regulations (EU) [https://eur-lex.europa.eu/legal-content/FR/TXT/?uri=celex%3A32012R1025 N° 1025/2012], and amendment [https://eur-lex.europa.eu/eli/reg/2022/2480/oj N° 2022/2480] and also on the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

='''Roles'''=
==The NSO/NSB Official Contact==
The Official Contact is the person designated by the NSO to be the main contact person between ETSI and the NSO/NSB.
There is only one Official Contact per NSO/NSB, ensuring that all the contact details within the organisation are correctly registered in the ETSI Directory Services application. Contact details can be consulted via the [https://portal.etsi.org/webapp/TelDir/TelDirectory.asp Directory Services] page.
[[File:Picture nso.jpg|center|frame]]
The '''NSO Official Contact''' is responsible for the following tasks within the represented country:

* ensuring that no national standardisation activity or publication of any new or revised standard, which could prejudice the preparation of a standard, is undertaken during the Standstill period of a European standard (EN);
* carrying out the Public Enquiry (PE);
* establishing the national position of the represented country;
* ensuring the transposition of the adopted ENs into national standards;
* ensuring the withdrawal of any conflicting national standards with any recently adopted ENs.

The '''NSB Official Contact''' has the same responsibilities listed above plus:

* participating in the EC/EFTA Standardisation Requests (SReq) drafting process;
* participating in the Weighted National Voting procedure to accept SReqs;
* participating in the Weighted National Voting procedure to adopt Work Item(s) identified in the Standardisation Request (WISR); and
* providing ETSI with the title translations into the mandatory official languages via the e-Approval application.

==The NSO/NSB Voting Contact==
The Voting Contact is a person designated by the Official Contact to cast votes during Weighted National Voting procedures and submit comments during Public Enquiries.

The Official Contact may decide to be also considered as a Voting Contact. It is possible to have several Voting Contacts within the same organisation, but only the last vote cast by the Voting Contact of an NSO during a Weighted National Voting procedure will count. It is the responsibility of the NSO to decide which Voting Contact can vote, the ETSI Secretariat has no responsibility in this area.

In specific conditions, the Weighted National Voting procedure may take place at the ETSI General Assembly level, and in such a case, it is the responsibility of the Head of each National Delegation to cast a vote, after consultation of the relevant NSO.

== NSOs profiles and details ==
The profiles and details of the NSOs are available [https://www.etsi.org/about/our-partnerships here]

For more information:

[[Delegate's Guide#ETSI%20Information%20Policy|https://ocgwiki.etsi.org/index.php?title=Delegate%27s_Guide#ETSI_Information_Policy]]

https://ocgwiki.etsi.org/index.php?title=Delegate%27s_Guide#Useful_links_to_find_out_more

==Head of National Delegation (HND)==
The Head of National Delegation is the person appointed by a National Delegation (i.e. the ETSI Full members from the same country) and notified to the Director-General. The Head of National Delegation shall be appointed amongst the representatives of the organisations forming the National Delegation.

==The ETSI Secretariat Primary Contacts==
The role of the [https://portal.etsi.org/TB-SiteMap/NSO/Contact Primary Contacts] consists in:
* providing meeting facilities and organising meetings;
* facilitating communication within the groups;
* helping wherever possible the NSOs/NSBs achieving their strategic goals; and
* supporting the NSO/NSB Groups completing their duties using the tools put in place to make their tasks easier.

='''NSOG/NSBG-ETSI meetings'''=

ETSI will have periodic meetings with the NSOs/NSBs to manage the co-operation established in the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

These meetings may be hybrid (combination of a physical meeting with physical and remote participation via electronic means) or held fully online via electronic means.

='''Agreements'''=

==ETSI-NSO Agreement==

All recognised NSOs/NSBs notified to the ETSI Director-General under Article 13.2 of the Rules of Procedure are entitled to sign the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].
==Distribution Agreement==
The distribution agreement allows the NSOs to distribute ETSI standards. In return the NSOs who distribute ETSI standards shall provide an annual report detailing information on distributed standards for analysis and evaluation purposes. NSOs that do not distribute ETSI standards are exempt from this agreement.

='''Responsibilities'''=
[[File:Standstill.png|thumb]]

==Standstill==
Standstill is the obligation accepted by the NSOs and the ETSI members not to undertake any national standardisation activity which could prejudice the preparation of an EN or a European standardisation deliverable and, not to publish a new or revised standard which is not completely in line with an existing EN or European standardisation deliverable.
Standstill applies to an individual work item leading to an EN or a European standardisation deliverable and accepted by the ETSI General Assembly, with a precise scope and target date. It does not apply to areas or programmes of work as such. General provisions are given in Article 13.3.2 of the Rules of Procedure.
The [https://webapp.etsi.org/standstill/standstillForm.asp ETSI Standstill application] allows anyone to view the ETSI Work Items under the perspective of the available Standstill information.

===Imposition and release of standstill===
Following the adoption by the responsible Technical Group of a new Work Item (WI) or the endorsement of a new Work Item(s) identified in the Standardisation Request (WISR) intended to result in an EN or a European standardisation deliverable and prior to the drafting of this standard, ETSI shall notify the NSO/NSB as soon as a decision regarding imposition or release of standstill has been made.
Standstill shall start sixty (60) calendar days after the adoption of the Work Item (WI) or Work Item(s) identified in the Standardisation Request (WISR), or at the start of the work, whichever date comes later.
Standstill remains in force until withdrawal of the EN or the European standardisation deliverable, unless it is released by decision of the ETSI General Assembly.

===Infringement of standstill===
Standstill is not infringed by:

# the issue by an NSO/NSB of a draft standard for Public Enquiry intended and designated as a contribution to ISO/IEC and/or CEN/CENELEC/ETSI standardisation;
# the publication by an NSO/NSB, within three (3) months of the start of standstill, of a national standard which that NSO/NSB has already approved;
# the publication by an NSO/NSB, after notifying the ETSI Director-General, of a national standard adopting, without change, a published ITU-T or ITU-R Recommendation or a standard in the field of ETSI's interest prepared by the ISO/IEC, where there is neither an EN nor a European standardisation deliverable already in existence.

In cases 2) and 3) the NSO/NSB commits itself to aligning the national standard with the eventual EN or European standardisation deliverable, when issued.

==EN Approval Process (ENAP)==
ETSI may elaborate ENs on proposal from at least four (4) Full and/or Associate members in accordance with the provisions of Article 2.2.1 of the Technical Working Procedure.
These ENs shall be adopted by the eligible NSOs through the [https://www.etsi.org/images/articles/SMP/ENAP_EN.gif ENAP] as specified in Article 13.2 of the Rules of Procedure.

===Participation to the combined Public Enquiry + Weighted National Voting procedure===
An Approval Procedure (AP) is a national consultation undertaken by each NSO in its country to evaluate the likely acceptance of an EN. The AP period (90 calendar days) may be extended by ETSI on receipt of a justified request from an NSO.

ETSI undertakes to notify all NSOs the start and end of the AP and to provide access to the relevant EN. The comments, if any, resulting from an AP may be of technical or non-technical nature.

It is necessary to use the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application to cast votes and submit comments. If access to the ETSI servers is denied, please apply for an [https://portal.etsi.org/createaccount#/home ETSI EOL account] or contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

Comments shall be submitted using the ETSI dedicated ENAP or SRdAP comments and resolution report [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK template]. The template is available on the online [https://portal.etsi.org/webapp/EApproval/ e-Approval application home page] (see figure 1) or on the ETSI [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] or [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] Portal page. See clause 4.2.3 for more details.
[[File:E-Approval template.jpg|center|thumb|655x655px|Figure 1: e-Approval application (home page)]]

===Participation to the 2nd Weighted National Voting procedure===
A Weighted National Vote is the expression of an opinion resulting from of a national consultation undertaken by each NSO to collect all views expressed in its country on the adoption of a European Standard.
A Weighted National Vote shall be carried out over a period of sixty (60) calendar days.
The Weighted National Vote period may be extended by ETSI on receipt of a justified request from a NSO.
ETSI undertakes to notify all NSOs the start and end of the Weighted National Vote and to provide access to the relevant European Standard.
:::IMPORTANT: When a country is represented by more than one NSO, any of the NSOs have the right to vote but only one vote per country shall be counted as vote cast. Votes may be changed by Official or Voting contact of the same country prior to the closing of the vote. Only the last vote casted before the closing of the Weighted National Vote will be considered.

===How to submit comments and/or cast votes via the e-Approval application===
The NSO undertakes to carry out the public enquiry in its country and to consider all views expressed in its country before deciding how to cast any votes.
It is essential to consolidate all comments received by the set deadline, using the [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report TEMPLATE].

[[File:Figure6_NSOs.jpg|frame|center]]

Some advices for the resolution meeting on dealing with comments collected during the Public Enquiry are given in the [https://ocgwiki.etsi.org/index.php?title=Chair%27s_Guide#ENAP_Resolution_meetings ETSI Chair's Guide].
When the template has been duly filled in and/or the decision to cast a vote has been taken, it is time to access the voting tool.

All details on how to submit comments and cast votes on ENAP can be consulted by clicking [https://help.etsi.org/index.php?title=E-Approval_Application HERE].

==Standardisation Request deliverables Approval Process (SRdAP)==
ETSI may elaborate ENs and European standardisation deliverables in response to SReqs to support the European legislation or policies, in accordance with the amended Regulation (EU) No 1025/2012. These deliverables shall be adopted by the eligible NSBs throughout the [https://www.etsi.org/images/articles/SMP/SRdAP_EN_SRdAP_.gif SRdAP].

===Participation to the Standardisation Request (SReq) drafting process===
The NSBs, the NSOs and the Annex III organisations, are involved in the ETSI process to comment and/or propose modifications to the working draft SReq text as explained in Articles 20.2 to 20.3.3 of the Rules of Procedure.

The NSBs, the NSOs and Annex III organisations will be requested during a meeting organised by the Secretariat, to submit preliminary comments, on the distributed SReq draft. It is possible to invite whomever necessary within a NSB, NSO and Annex III organisation to this meeting. For discussions concerning the distributed SReq draft, managers or policy officers would be more appropriate but since all organisations are different, this depends on the individual structure and organisation.

[[File:Figure7ab_NSOs.jpg|frame|center]]

===Acceptance of the Standardisation Request (SReq)===
When the draft of a new Standardisation Request (SReq) is finalised, the NSBG members will be asked to accept or reject the submitted Standardisation Request within twenty-five (25) calendar days.

During this twenty-five (25) calendars-day period, each NSBG member may receive comments from the NSOs, Annex III organisations, the BOARD, OCG members and from the Technical Group. The NSB's national position to adopt or reject the proposed SReq will have to be submitted via the TB decision/support [https://portal.etsi.org/webapp/tbdecision3/Menu.asp#/Voting tool].

Within 30 calendar days after ETSI receives the official Standardisation Request (SReq), and following the closure of the NSBG members' vote, the Director-General, on behalf of ETSI, shall inform the EC, EFTA, relevant Technical Groups, the NSBG, the NSOG, Annex III Organizations, and all ETSI members of the NSBG's decision.

===Adoption of the WISR(s)===
Upon receipt of the Work Item(s) identified in the Standardisation Request (WISR) and created by the responsible Technical Group, each NSB can express the national position to adopt or reject/change/stop the proposed WISR via the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application.

===Participation to the combined Public Enquiry + Weighted National Voting procedure===

The Enquiry + Vote (EV) comprises a Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure) performed in a combined procedure undertaken by each NSB in its own country to evaluate the likely acceptance of a European Standard or a European standardisation deliverable. See Article 21.2.1 of the Rules of Procedure for full details.

::'''Important:''' The Enquiry + Vote period (90 calendar days) may be extended by ETSI on receipt of a justified request from an NSB.

ETSI undertakes to notify all NSBs the start and end dates of the Enquiry + Vote and to provide access to relevant European Standard(s) or European standardisation deliverable(s).

It is important that comments are submitted using the ETSI dedicated [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report template] (see clause 4.3.6).

The comments, if any, resulting from an Enquiry + Vote may be of '''technical''' or '''non-technical''' nature.
Guidance and instructions on how to submit comments and cast votes are given in clause 4.3.6.

For all European Harmonised Standards, when submitting comments or casting a vote, a box called "Translated title" is displayed.
It is the exclusive responsibility of each NSB whose official language is listed below to provide ETSI with the '''translation''' into its own language, via the ETSI online [https://portal.etsi.org/webapp/EApproval/ eApproval application].

List of official languages (25):
Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Icelandic, Italian, Latvian, Lithuanian, Maltese, Norwegian, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

::'''Important:''' In order to have an European Harmonised Standards listed in the OJEU, it is mandatory to have its title translated in all the official languages.

===Participation to the 2nd Weighted National Voting procedure===
A Vote Adoption is the expression of an opinion resulting from a national consultation undertaken by each NSB to collect all views expressed in its country on the adoption of a European Standard or a European standardisation deliverable.

A Vote Adoption shall be carried out over a period of sixty (60) calendar days.

The Vote Adoption period may be extended by ETSI on receipt of a justified request from a NSB.

ETSI undertakes to notify all NSBs at the start and end of the Vote Adoption and to provide access to the relevant a European Standard or a European standardisation deliverable.

::'''Important:''' When more than one NSB represent a country, any of the NSBs have the right to vote but only one vote per country shall be counted as vote cast. Votes may be changed by any of the NSBs of the same country prior to the closing of the vote. Only the last vote casted before the closing of the Weighted National Vote will be considered.

===How to submit comments and/or cast votes===
The NSB undertakes to carry out the public enquiry in its country and to consider all views expressed in its country before deciding how to cast any votes.

It is essential to consolidate all comments received by the set deadline, using the [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report TEMPLATE] (see TEMPLATE).
Some advices for the resolution meeting on dealing with comments collected during the Public Enquiry are given in the [https://ocgwiki.etsi.org/index.php?title=Chair%27s_Guide#ENAP_Resolution_meetings ETSI Chair's Guide].

When the template has been duly filled in and/or the decision to cast a vote has been taken, it is time to access the voting tool.
All details on how to submit comments and cast votes on SRdAP can be consulted by clicking [https://portal.etsi.org/Portals/0/TBpages/NSBG/Docs/Guidance%20on%20how%20to%20submit%20comments%20and%20vote.pdf HERE].

='''Transposition'''=
Each NSO shall take measures to ensure the visibility of European Standards or European standardisation deliverables on a national level:
* by publication of an identical text; or
* by publication of an endorsement (i.e. publication of an endorsement sheet or official announcement) within a short time after its publication by ETSI.

"Publication of an identical text" means identical in technical content and presentation (except translation) and with no restrictions for application.
"Endorsement" means that it shall be stated that the European Standard or European standardisation deliverable has been approved together with the number, title and date, and location from where copies of the text may be obtained.

European Standards or European standardisation deliverables thus published or endorsed, shall be given the status of national standards.
It is the responsibility of each NSO to update the [https://portal.etsi.org/webapp/Transposition/home.aspx ETSI Transposition and Withdrawal database]. A [https://portal.etsi.org/webapp/Transposition/manual.aspx?topic=Overview user manual guide] is provided via the tool itself. A [https://ocgwiki.etsi.org/images/d/d4/How_to_consult_and_declare_transposed_ETSI_Standards.pdf PDF] and a [https://portal.etsi.org/Portals/0/TBpages/NSOG/How%20to%20consult%20and%20transpose%20ETSI%20Standards.mp4 Video] format are also available for your convenience.

='''Translation'''=
Once a European Standard or European standardisation deliverable has been adopted and published in English as an official standard, it may be translated into another language and published equally as an official version of the standard.

Each NSO is entitled to translate standards into the language(s) of its own country, in accordance with Article 8 of the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

The costs of all translations of standards shall be covered by the parties interested.

='''Withdrawal of conflicting national standards'''=

When an EN on a specific matter has been published by ETSI, the NSOs shall ensure that all conflicting national standards on that specific matter are withdrawn on an agreed date set by the General Assembly.

='''Tools'''=

==ETSI online e-Approval application==
ETSI NSOs and NSBs are authorized to cast votes and submit comments electronically using the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application.

The ETSI Technical Groups can consult the submitted comments on ETSI European Standards and European standardisation deliverables as soon as an approval procedure is launched. The casted votes are made available at the closure of the approval procedure.

==ETSI Work Programme application==

The [https://portal.etsi.org/webapp/WorkProgram/SimpleSearch/QueryForm.asp ETSI Work Programme] application is an application which contains all the information needed with regard to the documents’ version number, title, keywords, status and much more.

It provides an easy way to search for ETSI standards by running dynamic database queries.
To download the document, just click on the corresponding download standard icon (on the top right-hand side). Depending on the status as an ETSI member or non ETSI member, one has the option of downloading either the Word® or the PDF version.

This application allows to download individual copies of ETSI publications free of charge.

If further help is needed, please contact us at [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

==European Standards compared versions==

A list can be obtained of the most recent [https://docbox.etsi.org/Partners/nso/Compared_versions ENs sent on approval compared] with the previous published version of the same European Standard (if any).

These documents are made available in order to facilitate the comprehension of the changes made between the two versions.
In the same spirit, a list of the latest versions of published [https://portal.etsi.org/Services/editHelp/To-help-you-in-your-work/Services/HS-compared-versions European Harmonised Standards compared with the previous versions] is made available.

==Metadata==

ETSI makes information related to the production of deliverables accessible via its website at [https://docbox.etsi.org/Metad here].

{|
| • WI number || • Schedule/milestones
|-
| • Type and document number|| • Mandates if any
|-
| • Version number|| • hEN or not
|-
| • Procedures/Actions (all)|| • Scope||
|-
| • Title || • Keywords||
|-
| • Technical Body || • Stage codes||
|}

What is listed above are the weekly collected information of the published ETSI Deliverables, called "metadata", which are made available at [https://docbox.etsi.org/Metad/Weekly_Pub/ here].

They are produced to be imported into electronic tools/applications that any NSOs may wish to develop in order to circulate information in an efficient way, without having to manually record the data for each deliverable recently produced.

DKE has kindly accepted to share their experience in the present wiki guide in order to explain how the metadata can be used. DKE uses these metadata to circulate information among their experts in national standardisation committees. DKE automatically imports the metadata in their own database every week. Metadata from IEC and CENELEC can also be fed in the same tool. After importing the metadata, deliverables can be found in a personalized display of the application. The documents are already allocated to the national mirror committees. Here is an example of the result where DKE/K 738 is the national mirror to ETSI/ERM TG MARINE. Consequently, EN 300 338-7 Final Draft Version 1.1.0:2022-02 has been circulated in this committee. The external experts can perform a single or group download. Users can also get notification emails which can be customized.

[[File:Figure8_NSOs.jpg|frame|center]]

This is the internal view that shows where the circulation is done.

[[File:Figure9_NSOs.jpg|frame|center]]

Any tool/application can be automatically fed. To do so, it is necessary to create an automatic bulk download. This is something that needs to be put in place by the NSO IT service. ETSI IT can help if necessary.
These metadata are password protected. For this reason, it is necessary to log in to access the information. If any difficulties are encountered when accessing the file, please contact us at [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

='''FAQ - Frequently Asked Questions'''=
==Where can I find the Technical Group resolution report?==

When an action is closed; the Technical Group Chair shall complete the Technical Group resolution meeting report to identify the decision taken in the Technical Group for each submitted comment. Then the report is uploaded on the ETSI online e Approval application.

[[File:Figure10_NSOs.jpg|frame|center]]

==What does "Under comments assessment" means?==

When "Under comments assessment" appears when searching for a closed action, it means that comments have been submitted during the approval process, and the Technical Officer has not yet finalised the categorization assessment.

[[File:Figure11_NSOs.jpg|frame|center]]

If a comment categorized as "non-technical" implies technical changes, the NSO who has submitted the comment, can be contacted to discuss the nature of the comment. When all comments have been carefully checked by the Technical Officer/Technical Group, the validation is made, and the results are displayed, and all parties are informed.

== How to download all meeting contributions in a bulk? ==
Please follow the instructions provided in the pictures below.
[[File:Download contributions 1.png|center|thumb|300x300px]]
[[File:Download contributions 2).png|center|thumb|300x300px]]

== NSOs participating in technical meetings ==
What are the conditions for sending an expert to join an ETSI TC or Work Group?

* '''If your organisation is an ETSI member, anyone can join under your organisation membership, however you must be aware that you are responsible for ensuring ETSI rules are followed. The Delegates will be tagged as representing your organisation.'''
Is it possible for Expert to join the corresponding Technical Committee for an unlimited time?
*'''Yes it is. However, it is requested to inform ETSI Membership Care at [mailto:Membership@etsi.org Membership@etsi.org] if this Delegate no longer represent your organisation in the future.'''
Could more than one expert participate in different ETSI Technical Committees? (for example: one expert to ERM TG11 and another expert to HF TC)

* '''Yes, this is possible.'''

Is there any possibility to send an expert to '''3GPP meetings?'''

* '''If your organisation is not a 3GPP member the only possibility is limited guest status of 6 months. See more by clicking [https://www.3gpp.org/about-us/membership/guest-membership here]. Should your organisation wish to become a 3GPP member, an additional fee per calendar year is due. Please contact ETSI Membership Care at [mailto:Membership@etsi.org Membership@etsi.org] for further details.'''
Further details on the technical organisation can be found in the [[Delegate's Guide#Technical Organisation|ETSI Delegate's Guide]].

Guidance on how to use the Contributions tool on the Portal is given at https://help.etsi.org/index.php?title=Contributions_application.

Several guides have been produced and made available on the ETSI Portal page:[[File:Picture1.png|center|thumb]]

== NSOs/NSBs participation to ETSI Technical Task Force ==
Depending on the Terms of Reference of a Task Force, NSOs and/or NSBs may be authorised to participate; e.g. According to the ECTF Terms of Reference, ''Participation to the Task Force shall be open-ended and will remain open to all ETSI members, including, without being limited to, ETSI National Standardisation Bodies (NSBs).''

== Overview of Rights by NSO Profile ==
By clicking on the following link [https://ocgwiki.etsi.org/images/d/d7/NSO_Rights_Matrix_20250613.pdf here] you will access a summary of the rights associated with each NSO profile.

Further details on who is allowed to participate in the activities is given [[Chair's Guide#Who is authorised to participate in the activities of an ETSI Technical Group?|here]].

== Discover the new Official Journal of the European Union, act by act! ==
The Official Journal of the European Union (the OJ), in which legal acts are published, moved to act-by-act publication from 1 October 2023.

Discover what will change in this [https://www.youtube.com/watch?v=gBz_FvfOsR8 video demo].

== Work programmes of standardisation bodies ==
European Standardisation Organisations (ESOs) and National Standardisation Bodies (NSBs) are mandated to prepare and publish their work programmes, ensuring transparency and accessibility. In addition, they are obliged to notify the European Commission and other relevant stakeholders of these programmes. This [https://single-market-economy.ec.europa.eu/single-market/goods/european-standards/notification-system/work-programmes-standardisation-bodies_en webpage] provides direct access to the most recent work programmes and their corresponding notification dates, acting as a central repository for standardisation updates.

Stakeholders are notified of policy actions related to European standards to ensure consultation and market relevance, in line with Regulation (EU) No 1025/2012, which requires publication on a dedicated website.

== How stakeholders are informed about EU standardisation policies ==
The purpose of the following [https://single-market-economy.ec.europa.eu/single-market/goods/european-standards/notification-system_en European Commission webpage] is to notify stakeholders about policy actions related to European standardisation (Article 12) publish information on Commission implementing decisions after formal objections to harmonised standards (Article 11(2)).

== Spotlight on ETSI technologies and announcements ==

=== [https://www.etsi.org/newsroom/news# ETSI press releases]: ===
The main target is to ensure the visibility of ETSI members’ work and reinforce the ETSI brand. All the press releases and flash news articles can be used to communicate to your stakeholders with reference to the source.

=== [https://www.etsi.org/events/upcoming-events Up coming ETSI events] ===
Discover the latest innovations, policy developments, and standardization progress by joining us at one of ETSI’s upcoming events. These gatherings bring together industry leaders, technical experts, and stakeholders from around the world.

=== [https://www.etsi.org/media-library/white-papers Recent white papers published] ===
Each white paper includes an abstract or Executive Summary at the beginning of the document. The publication of a new white paper is communicated via all our channels (including distribution list, CL, etc). White papers are under ETSI copyright but a link can be provided to your stakeholders.

=== [https://docbox.etsi.org/ETSI_presentations/ETSI_presentations/ Repository of marketing and communication material] ===
Under the resources tab on the ETSI portal, there are presentations and templates for use by our members:
[[File:Repository communication.png|center|thumb]]
Further information can be obtained by contacting the [https://www.etsi.org/newsroom/press-contact press team].

== What are the existing mailing lists and what are their purposes? ==
The main mailings list has been made available via the [https://portal.etsi.org/TB-SiteMap/NSO/NSOs-toolkit toolkit] made available on the [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] and [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] home page.

===ANNEX_III===

This email distribution list is used by the Secretariat to spread information related to the Standardisation Request deliverable Approval Process (SRdAP) to all Annex III Organisations contacts. This email distribution list is manually maintained. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=ANNEX_III here] (depending on access rights).

===DELIVERABLE-NOTIFICATIONS===
This email distribution list is used by ETSI Secretariat to weekly send notifications to all NSO Official and Voting Contacts. [https://webapp.etsi.org/deliverables/Subscribe.asp Additional subscription may be done by clicking here]. A link is also provided via the ETSI [https://portal.etsi.org/TB-SiteMap/NSO/NSOs-toolkit NSO toolkit] made available on the [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] and [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] Portal page.

Notification sent to the list subscribers to inform about the ETSI Deliverables which have been published or sent on procedure during the past week. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=DELIVERABLE-NOTIFICATIONS here].

===ETSI NSB_INFO ===
This email distribution list is used by ETSI Secretariat to spread information to all the NSB Official and Voting Contacts. Any subscribers to this distribution list can also post to the list to share information. This email distribution list is automatically and dynamically updated every day.

Official and Voting contacts details are taken from the ETSI Directory Services. For the people manually added to the list, a yearly update is launched by the Secretariat. The list can be manually updated on request at any time, when needed. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSB_INFO here].
:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

===ETSI NSO_INFO ===
This email distribution list is used by ETSI Secretariat to spread information to all the NSO Official and Voting Contacts. Any subscribers to this distribution list can also post to the list to share information. This email distribution list is automatically and dynamically updated every day. Official and Voting contacts details are taken from the ETSI Directory Services. For the people manually added to the list, a yearly update is launched by the Secretariat. The list can be manually updated on request at any time, when needed. All emails sent to the list are archived and made available here.

:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

=== ETSI NSO_TRANSLATORS===
This mailing list is used by the Secretariat to inform specific people from the NSB responsible for providing title translations of European Harmonised Standard about the opening of a new Enquiry + Vote (EV) or 2nd Weithed National Vote (VA).

Notifications sent through this list '''use a standardised subject line format to help recipients quickly identify the purpose of the message:'''

* '''[Standardisation Request] OPENING of Enquiry + Vote, EV''' ''nnnnnn'' '''- Title Translation'''”.
:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

=== Information relating to the AP and EV procedures ===
Notifications are sent to NSO-Contacts mailing list when an ETSI European Standard is registered by the Secretariat for submission to an EN Approval Procedure (AP) and or Enquiry + Vote (EV) in the coming weeks.

Notifications sent through this list use a standardised subject line format to help recipients quickly identify the purpose of the message, e.g.:

* '''[Standardisation Request] OPENING of''' ... ;
* '''[ENAP] OPENING of''' ...;
* '''[ACTION REQUIRED] ADVANCE CLOSURE NOTICE'''; and
* '''[FOR INFORMATION] - CLOSURE NOTICE'''.

===NSB-CONTACTS===
This email distribution list is used by the Secretariat to spread information related to the Standardisation Request deliverable Approval Process (SRdAP) to all the NSBs Official and Voting Contacts. This email distribution list is automatically and dynamically updated every day, with the details contained in the ETSI Directory Services. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSB-CONTACTS here] (depending on access rights).

===NSO-CONTACTS===
This email distribution list is used by the Secretariat to spread information related to the EN Approval Process (ENAP) to all the NSOs Official and Voting Contacts. This email distribution list is automatically and dynamically updated every day, with the details contained in the ETSI Directory Services. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSO-CONTACTS here] (depending on access rights).

== Reporting Regulation 1025/2012 ==
Article 24 of Regulation 1025/2012 requires that ETSI deliver a consolidated report on the implementation of Regulation 1025/2012 to the European Commission. This report is to be delivered to the European Commission by the end March of each year. The information contained is to cover the preceding year.

As a consequence, the information provided by mid-January 2025 should cover the full year 2024. The report to be delivered will not be a bundle of national reports but is to be provided as a consolidated report of information in a format that allows conclusions and comparison over a number of years. As agreed with CEN-CENELEC and the European Commission, this will only be possible if the input is made with structured information based on common questions and some agreed definitions.

Further information can be found on the [https://portal.etsi.org/TB-SiteMap/NSOG/Regulation-reporting-1025-2012 ETSI Portal].

= '''Sharing information with the NSOs''' =
Each year the ETSI Secreatariat contacts each NSO/NSB to verify that information regarding NSO Officials and NSO/NSB Contacts are up to date.

='''Definition of terms & abbreviations'''=

For the purposes of the present document, the following terms and abbreviations apply:

'''Annex III Organisations:''' the European stakeholder organisations defined in the Annex III of the amended Regulation (EU) No 1025/2012.

'''Consensus:''' a general agreement, characterized by the absence of sustained opposition to substantial issues by any important part of the concerned interest and by a process that involves seeking to take into account the views of all parties concerned and to reconcile any conflicting arguments. Consensus need not imply unanimity.

'''EN Approval Process (ENAP):''' the process consisting of a combined Public Enquiry (PE) and, at least, one Weighted National Voting (WNV) procedure performed by the National Standards Organisations (NSOs) in a single process used to adopt a European non-Harmonised Standard.

'''ETSI Deliverable:''' a document (SR, GR, GS, TR, TS, EG, ES or EN); or, in previous nomenclature, ETS, I ETS, ETR, TBR, TCR-TR or TC-TR) produced by ETSI as the result of an ETSI Work Item (WI).

'''ETSI Guide (EG):''' an ETSI Deliverable, containing only informative elements, approved for publication by the ETSI members via the MAP.

'''ETSI-On-Line (EOL) account:''' a set of credentials delivered by ETSI allowing a user to be authenticated to access a number of ETSI IT services.

'''ETSI Standard (ES):''' an ETSI Deliverable, containing normative provisions, approved for publication by the ETSI members via the ETSI Membership Approval Process (MAP).
:::NOTE: If the ES is elaborated in response to a Standardisation Request (SReq), it is then adopted for publication by the National Standardisation Bodies via the ETSI Standardisation Request deliverable Approval Procedure (SRdAP).

'''ETSI Partnership Project (EPP): '''an activity established when there is a need to co operate with external bodies and where such co operation cannot be accommodated within an ETSI Project or Technical Committee.

'''ETSI Project (EP):''' an activity aiming to achieve a well-defined result within a specific time frame, with a set of well-defined resources and focused on a set of ETSI Work Items (WIs). An ETSI Project is relatively self contained and has its own project management. ETSI members only may participate to the activity of an EP.

'''European Standard (EN): '''an ETSI Deliverable containing normative provisions, approved for publication by the National Standards Organisations (NSOs) by application of the ENAP.

'''Harmonised Standard (hEN):''' a European Standard adopted on the basis of a Standardisation Request made by the EC for the application of Union harmonisation legislation, approved for publication by the National Standardisation Bodies (NSBs) by application of the Standardisation Request deliverables Approval Procedure (SRdAP).

:::NOTE: For ETSI Deliverables in previous nomenclatures, consult Annex A.4 of the ETSI Technical Working Procedures (TWP).

'''European standardisation deliverables: '''any other technical specification than a European standard, adopted by a European standardisation organisation for repeated or continuous application and with which compliance is not compulsory.

'''Gross Domestic Product (GDP):''' sum of gross value added by all resident producers in the economy plus any product taxes and minus any subsidies not included in the value of the products.

:::NOTE: Definition of the World Bank available from https://datacatalog.worldbank.org.

'''Group Report (GR):''' an ETSI Deliverable, containing only informative elements, produced and approved for publication by an ISG.

'''Group Specification (GS):''' an ETSI Deliverable, containing normative provisions, produced and approved for publication by an ISG.

'''Head of National Delegation:''' person appointed by a National Delegation, and notified to the Director-General, to hold the role. The Head of National Delegation shall be appointed amongst the representatives of the organisations forming the National Delegation.

'''Industry Specification Group (ISG):''' an activity organised within a specific time frame, around a set of ETSI WIs addressing a specific technology area and supplementing the existing standards development process. ETSI members and non-ETSI members may participate to the activity of an ISG.

'''Special Report (SR):''' an ETSI Deliverable, containing only informative elements made publicly available for reference purposes.
An SR may be produced and approved respectively by:
*an ETSI Technical Body (TB);
*an ad-hoc group of the General Assembly (GA), Board or Operational Coordination Group (OCG);
*the ETSI Director-General on behalf of the General Assembly, Board or OCG.
:::NOTE: If the ES is elaborated in response to a Standardisation Request (SReq), it is then adopted for publication by the National Standardisation Bodies Group via the ETSI Standardisation Request deliverable Approval Procedure (SRdAP).

'''Membership Approval Process (MAP):''' approval process consisting of Weighted Individual Voting by Full and Associate members, used for the approval of an ES or an EG (see Articles 11.2.2, 11.3 and 14 of the Rules of Procedure).

'''National delegation:''' group formed by representatives of Full member organisations registered in the same country.

'''National Standards Body (NSB):''' a National Standards Organisation (NSO) which is listed by the EC in the OJEU, as per Article 27 of the amended Regulation (EU) No 1025/2012.

'''National Standards Bodies Group (NSBG):''' the ETSI decision-making body composed of the National Standardisation Bodies (NSOs). The NSB Group is a subset of the National Standards Organisation Group (NSOG).

'''National Standards Organisations (NSO):''' organisations whose function is to carry out at national level the activities related to Standstill, Public Enquiry, establishment of the national position for the vote on draft European Standards as well as the transposition and withdrawal of national standards. These organisations are recognized by their governments as being authorized to make those standards available to the public at the national level.

'''National Standards Organisations Group (NSOG):''' the ETSI decision-making body composed of the National Standards Organisations (NSOs), from CEPT countries, which have signed the ETSI-NSO Agreement.

'''Public Enquiry (PE):''' the national consultation undertaken by a National Standards Organisation (NSO) to evaluate the likely acceptance or withdrawal of a European Standard (EN).

'''Standardisation Request (SReq):''' a request (mandate) from the European Commission to the European Standards Organisations (ESOs) to draw up and adopt European Standards or European standardisation deliverables in support of European policies and legislation.

'''Standardisation Request deliverable Approval Process (SRdAP):''' the process consisting of a combined Public Enquiry (PE) and, at least, one Weighted National Voting (WNV) procedure performed by the National Standardisation Bodies in a single process used to adopt a European Standard (EN) or a European standardisation deliverable requested by the EC/EFTA SReq.

'''Technical comment: '''a comment which proposes a technical change in an ETSI Deliverable.
A technical change is one which, implicitly or explicitly, adds, removes or modifies provisions of the deliverable.

:::NOTE: Technical changes can result in modified behaviour of equipment or systems designed to be conformant to that deliverable.

'''Technical Committee (TC):''' an activity organised around a set of ETSI WIs addressing a specific technology area that may contribute to more than one Technical Group and which provides continuity. ETSI members only may participate to the activity of a TC.

'''Technical Group:''' a Technical Committee (TC), an ETSI Project (EP), an ETSI Partnership Project (EPP), a Special Committee (SC) or an Industry Specification Group (ISG).

'''Technical Report (TR):''' an ETSI Deliverable, containing only informative elements, produced and approved for publication by a TB.

'''Technical Specification (TS):'''an ETSI Deliverable, containing normative provisions, produced and approved for publication by a TB.

'''Weighted National Voting (WNV):''' the vote cast to express the national position of a country (following a national consultation) for the adoption or withdrawal of a European Standard or a European standardisation deliverable.

'''WISR:''' Work Item (WI) created in response to a Standardisation Request.

'''Work Item (WI):''' a description of a standardisation task.

'''[https://portal.etsi.org/webapp/WorkProgram/Expert/QueryForm.asp ETSI Work Programme (EWP)]''': the complete set of ETSI Work Items.

NSOs Guide

2026-04-15T12:01:44Z

Martinn: /* What are the existing mailing lists and what are their purposes? */

='''Introduction'''=

This guide provides a step-by-step guidance on the essential elements, most common practices and responsibilities of the National Standards Organisations (NSOs) and National Standardisation Bodies (NSBs).

An NSO is an organisation that develops, maintains and coordinates voluntary standardisation activities in a particular country. NSOs typically represent the interests of various stakeholders, including businesses, consumers, academia and government.

An NSB is an NSO from the European Economic Area and thus from one of the following countries: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, The Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain or Sweden.

The information contained in this guide is based on the Rules of Procedure (RoP) and Technical Working Procedure (TWP) contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives], the European Commission Regulations (EU) [https://eur-lex.europa.eu/legal-content/FR/TXT/?uri=celex%3A32012R1025 N° 1025/2012], and amendment [https://eur-lex.europa.eu/eli/reg/2022/2480/oj N° 2022/2480] and also on the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

='''Roles'''=
==The NSO/NSB Official Contact==
The Official Contact is the person designated by the NSO to be the main contact person between ETSI and the NSO/NSB.
There is only one Official Contact per NSO/NSB, ensuring that all the contact details within the organisation are correctly registered in the ETSI Directory Services application. Contact details can be consulted via the [https://portal.etsi.org/webapp/TelDir/TelDirectory.asp Directory Services] page.
[[File:Picture nso.jpg|center|frame]]
The '''NSO Official Contact''' is responsible for the following tasks within the represented country:

* ensuring that no national standardisation activity or publication of any new or revised standard, which could prejudice the preparation of a standard, is undertaken during the Standstill period of a European standard (EN);
* carrying out the Public Enquiry (PE);
* establishing the national position of the represented country;
* ensuring the transposition of the adopted ENs into national standards;
* ensuring the withdrawal of any conflicting national standards with any recently adopted ENs.

The '''NSB Official Contact''' has the same responsibilities listed above plus:

* participating in the EC/EFTA Standardisation Requests (SReq) drafting process;
* participating in the Weighted National Voting procedure to accept SReqs;
* participating in the Weighted National Voting procedure to adopt Work Item(s) identified in the Standardisation Request (WISR); and
* providing ETSI with the title translations into the mandatory official languages via the e-Approval application.

==The NSO/NSB Voting Contact==
The Voting Contact is a person designated by the Official Contact to cast votes during Weighted National Voting procedures and submit comments during Public Enquiries.

The Official Contact may decide to be also considered as a Voting Contact. It is possible to have several Voting Contacts within the same organisation, but only the last vote cast by the Voting Contact of an NSO during a Weighted National Voting procedure will count. It is the responsibility of the NSO to decide which Voting Contact can vote, the ETSI Secretariat has no responsibility in this area.

In specific conditions, the Weighted National Voting procedure may take place at the ETSI General Assembly level, and in such a case, it is the responsibility of the Head of each National Delegation to cast a vote, after consultation of the relevant NSO.

== NSOs profiles and details ==
The profiles and details of the NSOs are available [https://www.etsi.org/about/our-partnerships here]

For more information:

[[Delegate's Guide#ETSI%20Information%20Policy|https://ocgwiki.etsi.org/index.php?title=Delegate%27s_Guide#ETSI_Information_Policy]]

https://ocgwiki.etsi.org/index.php?title=Delegate%27s_Guide#Useful_links_to_find_out_more

==Head of National Delegation (HND)==
The Head of National Delegation is the person appointed by a National Delegation (i.e. the ETSI Full members from the same country) and notified to the Director-General. The Head of National Delegation shall be appointed amongst the representatives of the organisations forming the National Delegation.

==The ETSI Secretariat Primary Contacts==
The role of the [https://portal.etsi.org/TB-SiteMap/NSO/Contact Primary Contacts] consists in:
* providing meeting facilities and organising meetings;
* facilitating communication within the groups;
* helping wherever possible the NSOs/NSBs achieving their strategic goals; and
* supporting the NSO/NSB Groups completing their duties using the tools put in place to make their tasks easier.

='''NSOG/NSBG-ETSI meetings'''=

ETSI will have periodic meetings with the NSOs/NSBs to manage the co-operation established in the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

These meetings may be hybrid (combination of a physical meeting with physical and remote participation via electronic means) or held fully online via electronic means.

='''Agreements'''=

==ETSI-NSO Agreement==

All recognised NSOs/NSBs notified to the ETSI Director-General under Article 13.2 of the Rules of Procedure are entitled to sign the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].
==Distribution Agreement==
The distribution agreement allows the NSOs to distribute ETSI standards. In return the NSOs who distribute ETSI standards shall provide an annual report detailing information on distributed standards for analysis and evaluation purposes. NSOs that do not distribute ETSI standards are exempt from this agreement.

='''Responsibilities'''=
[[File:Standstill.png|thumb]]

==Standstill==
Standstill is the obligation accepted by the NSOs and the ETSI members not to undertake any national standardisation activity which could prejudice the preparation of an EN or a European standardisation deliverable and, not to publish a new or revised standard which is not completely in line with an existing EN or European standardisation deliverable.
Standstill applies to an individual work item leading to an EN or a European standardisation deliverable and accepted by the ETSI General Assembly, with a precise scope and target date. It does not apply to areas or programmes of work as such. General provisions are given in Article 13.3.2 of the Rules of Procedure.
The [https://webapp.etsi.org/standstill/standstillForm.asp ETSI Standstill application] allows anyone to view the ETSI Work Items under the perspective of the available Standstill information.

===Imposition and release of standstill===
Following the adoption by the responsible Technical Group of a new Work Item (WI) or the endorsement of a new Work Item(s) identified in the Standardisation Request (WISR) intended to result in an EN or a European standardisation deliverable and prior to the drafting of this standard, ETSI shall notify the NSO/NSB as soon as a decision regarding imposition or release of standstill has been made.
Standstill shall start sixty (60) calendar days after the adoption of the Work Item (WI) or Work Item(s) identified in the Standardisation Request (WISR), or at the start of the work, whichever date comes later.
Standstill remains in force until withdrawal of the EN or the European standardisation deliverable, unless it is released by decision of the ETSI General Assembly.

===Infringement of standstill===
Standstill is not infringed by:

# the issue by an NSO/NSB of a draft standard for Public Enquiry intended and designated as a contribution to ISO/IEC and/or CEN/CENELEC/ETSI standardisation;
# the publication by an NSO/NSB, within three (3) months of the start of standstill, of a national standard which that NSO/NSB has already approved;
# the publication by an NSO/NSB, after notifying the ETSI Director-General, of a national standard adopting, without change, a published ITU-T or ITU-R Recommendation or a standard in the field of ETSI's interest prepared by the ISO/IEC, where there is neither an EN nor a European standardisation deliverable already in existence.

In cases 2) and 3) the NSO/NSB commits itself to aligning the national standard with the eventual EN or European standardisation deliverable, when issued.

==EN Approval Process (ENAP)==
ETSI may elaborate ENs on proposal from at least four (4) Full and/or Associate members in accordance with the provisions of Article 2.2.1 of the Technical Working Procedure.
These ENs shall be adopted by the eligible NSOs through the [https://www.etsi.org/images/articles/SMP/ENAP_EN.gif ENAP] as specified in Article 13.2 of the Rules of Procedure.

===Participation to the combined Public Enquiry + Weighted National Voting procedure===
An Approval Procedure (AP) is a national consultation undertaken by each NSO in its country to evaluate the likely acceptance of an EN. The AP period (90 calendar days) may be extended by ETSI on receipt of a justified request from an NSO.

ETSI undertakes to notify all NSOs the start and end of the AP and to provide access to the relevant EN. The comments, if any, resulting from an AP may be of technical or non-technical nature.

It is necessary to use the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application to cast votes and submit comments. If access to the ETSI servers is denied, please apply for an [https://portal.etsi.org/createaccount#/home ETSI EOL account] or contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

Comments shall be submitted using the ETSI dedicated ENAP or SRdAP comments and resolution report [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK template]. The template is available on the online [https://portal.etsi.org/webapp/EApproval/ e-Approval application home page] (see figure 1) or on the ETSI [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] or [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] Portal page. See clause 4.2.3 for more details.
[[File:E-Approval template.jpg|center|thumb|655x655px|Figure 1: e-Approval application (home page)]]

===Participation to the 2nd Weighted National Voting procedure===
A Weighted National Vote is the expression of an opinion resulting from of a national consultation undertaken by each NSO to collect all views expressed in its country on the adoption of a European Standard.
A Weighted National Vote shall be carried out over a period of sixty (60) calendar days.
The Weighted National Vote period may be extended by ETSI on receipt of a justified request from a NSO.
ETSI undertakes to notify all NSOs the start and end of the Weighted National Vote and to provide access to the relevant European Standard.
:::IMPORTANT: When a country is represented by more than one NSO, any of the NSOs have the right to vote but only one vote per country shall be counted as vote cast. Votes may be changed by Official or Voting contact of the same country prior to the closing of the vote. Only the last vote casted before the closing of the Weighted National Vote will be considered.

===How to submit comments and/or cast votes via the e-Approval application===
The NSO undertakes to carry out the public enquiry in its country and to consider all views expressed in its country before deciding how to cast any votes.
It is essential to consolidate all comments received by the set deadline, using the [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report TEMPLATE].

[[File:Figure6_NSOs.jpg|frame|center]]

Some advices for the resolution meeting on dealing with comments collected during the Public Enquiry are given in the [https://ocgwiki.etsi.org/index.php?title=Chair%27s_Guide#ENAP_Resolution_meetings ETSI Chair's Guide].
When the template has been duly filled in and/or the decision to cast a vote has been taken, it is time to access the voting tool.

All details on how to submit comments and cast votes on ENAP can be consulted by clicking [https://help.etsi.org/index.php?title=E-Approval_Application HERE].

==Standardisation Request deliverables Approval Process (SRdAP)==
ETSI may elaborate ENs and European standardisation deliverables in response to SReqs to support the European legislation or policies, in accordance with the amended Regulation (EU) No 1025/2012. These deliverables shall be adopted by the eligible NSBs throughout the [https://www.etsi.org/images/articles/SMP/SRdAP_EN_SRdAP_.gif SRdAP].

===Participation to the Standardisation Request (SReq) drafting process===
The NSBs, the NSOs and the Annex III organisations, are involved in the ETSI process to comment and/or propose modifications to the working draft SReq text as explained in Articles 20.2 to 20.3.3 of the Rules of Procedure.

The NSBs, the NSOs and Annex III organisations will be requested during a meeting organised by the Secretariat, to submit preliminary comments, on the distributed SReq draft. It is possible to invite whomever necessary within a NSB, NSO and Annex III organisation to this meeting. For discussions concerning the distributed SReq draft, managers or policy officers would be more appropriate but since all organisations are different, this depends on the individual structure and organisation.

[[File:Figure7ab_NSOs.jpg|frame|center]]

===Acceptance of the Standardisation Request (SReq)===
When the draft of a new Standardisation Request (SReq) is finalised, the NSBG members will be asked to accept or reject the submitted Standardisation Request within twenty-five (25) calendar days.

During this twenty-five (25) calendars-day period, each NSBG member may receive comments from the NSOs, Annex III organisations, the BOARD, OCG members and from the Technical Group. The NSB's national position to adopt or reject the proposed SReq will have to be submitted via the TB decision/support [https://portal.etsi.org/webapp/tbdecision3/Menu.asp#/Voting tool].

Within 30 calendar days after ETSI receives the official Standardisation Request (SReq), and following the closure of the NSBG members' vote, the Director-General, on behalf of ETSI, shall inform the EC, EFTA, relevant Technical Groups, the NSBG, the NSOG, Annex III Organizations, and all ETSI members of the NSBG's decision.

===Adoption of the WISR(s)===
Upon receipt of the Work Item(s) identified in the Standardisation Request (WISR) and created by the responsible Technical Group, each NSB can express the national position to adopt or reject/change/stop the proposed WISR via the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application.

===Participation to the combined Public Enquiry + Weighted National Voting procedure===

The Enquiry + Vote (EV) comprises a Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure) performed in a combined procedure undertaken by each NSB in its own country to evaluate the likely acceptance of a European Standard or a European standardisation deliverable. See Article 21.2.1 of the Rules of Procedure for full details.

::'''Important:''' The Enquiry + Vote period (90 calendar days) may be extended by ETSI on receipt of a justified request from an NSB.

ETSI undertakes to notify all NSBs the start and end dates of the Enquiry + Vote and to provide access to relevant European Standard(s) or European standardisation deliverable(s).

It is important that comments are submitted using the ETSI dedicated [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report template] (see clause 4.3.6).

The comments, if any, resulting from an Enquiry + Vote may be of '''technical''' or '''non-technical''' nature.
Guidance and instructions on how to submit comments and cast votes are given in clause 4.3.6.

For all European Harmonised Standards, when submitting comments or casting a vote, a box called "Translated title" is displayed.
It is the exclusive responsibility of each NSB whose official language is listed below to provide ETSI with the '''translation''' into its own language, via the ETSI online [https://portal.etsi.org/webapp/EApproval/ eApproval application].

List of official languages (25):
Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Icelandic, Italian, Latvian, Lithuanian, Maltese, Norwegian, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

::'''Important:''' In order to have an European Harmonised Standards listed in the OJEU, it is mandatory to have its title translated in all the official languages.

===Participation to the 2nd Weighted National Voting procedure===
A Vote Adoption is the expression of an opinion resulting from a national consultation undertaken by each NSB to collect all views expressed in its country on the adoption of a European Standard or a European standardisation deliverable.

A Vote Adoption shall be carried out over a period of sixty (60) calendar days.

The Vote Adoption period may be extended by ETSI on receipt of a justified request from a NSB.

ETSI undertakes to notify all NSBs at the start and end of the Vote Adoption and to provide access to the relevant a European Standard or a European standardisation deliverable.

::'''Important:''' When more than one NSB represent a country, any of the NSBs have the right to vote but only one vote per country shall be counted as vote cast. Votes may be changed by any of the NSBs of the same country prior to the closing of the vote. Only the last vote casted before the closing of the Weighted National Vote will be considered.

===How to submit comments and/or cast votes===
The NSB undertakes to carry out the public enquiry in its country and to consider all views expressed in its country before deciding how to cast any votes.

It is essential to consolidate all comments received by the set deadline, using the [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report TEMPLATE] (see TEMPLATE).
Some advices for the resolution meeting on dealing with comments collected during the Public Enquiry are given in the [https://ocgwiki.etsi.org/index.php?title=Chair%27s_Guide#ENAP_Resolution_meetings ETSI Chair's Guide].

When the template has been duly filled in and/or the decision to cast a vote has been taken, it is time to access the voting tool.
All details on how to submit comments and cast votes on SRdAP can be consulted by clicking [https://portal.etsi.org/Portals/0/TBpages/NSBG/Docs/Guidance%20on%20how%20to%20submit%20comments%20and%20vote.pdf HERE].

='''Transposition'''=
Each NSO shall take measures to ensure the visibility of European Standards or European standardisation deliverables on a national level:
* by publication of an identical text; or
* by publication of an endorsement (i.e. publication of an endorsement sheet or official announcement) within a short time after its publication by ETSI.

"Publication of an identical text" means identical in technical content and presentation (except translation) and with no restrictions for application.
"Endorsement" means that it shall be stated that the European Standard or European standardisation deliverable has been approved together with the number, title and date, and location from where copies of the text may be obtained.

European Standards or European standardisation deliverables thus published or endorsed, shall be given the status of national standards.
It is the responsibility of each NSO to update the [https://portal.etsi.org/webapp/Transposition/home.aspx ETSI Transposition and Withdrawal database]. A [https://portal.etsi.org/webapp/Transposition/manual.aspx?topic=Overview user manual guide] is provided via the tool itself. A [https://ocgwiki.etsi.org/images/d/d4/How_to_consult_and_declare_transposed_ETSI_Standards.pdf PDF] and a [https://portal.etsi.org/Portals/0/TBpages/NSOG/How%20to%20consult%20and%20transpose%20ETSI%20Standards.mp4 Video] format are also available for your convenience.

='''Translation'''=
Once a European Standard or European standardisation deliverable has been adopted and published in English as an official standard, it may be translated into another language and published equally as an official version of the standard.

Each NSO is entitled to translate standards into the language(s) of its own country, in accordance with Article 8 of the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

The costs of all translations of standards shall be covered by the parties interested.

='''Withdrawal of conflicting national standards'''=

When an EN on a specific matter has been published by ETSI, the NSOs shall ensure that all conflicting national standards on that specific matter are withdrawn on an agreed date set by the General Assembly.

='''Tools'''=

==ETSI online e-Approval application==
ETSI NSOs and NSBs are authorized to cast votes and submit comments electronically using the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application.

The ETSI Technical Groups can consult the submitted comments on ETSI European Standards and European standardisation deliverables as soon as an approval procedure is launched. The casted votes are made available at the closure of the approval procedure.

==ETSI Work Programme application==

The [https://portal.etsi.org/webapp/WorkProgram/SimpleSearch/QueryForm.asp ETSI Work Programme] application is an application which contains all the information needed with regard to the documents’ version number, title, keywords, status and much more.

It provides an easy way to search for ETSI standards by running dynamic database queries.
To download the document, just click on the corresponding download standard icon (on the top right-hand side). Depending on the status as an ETSI member or non ETSI member, one has the option of downloading either the Word® or the PDF version.

This application allows to download individual copies of ETSI publications free of charge.

If further help is needed, please contact us at [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

==European Standards compared versions==

A list can be obtained of the most recent [https://docbox.etsi.org/Partners/nso/Compared_versions ENs sent on approval compared] with the previous published version of the same European Standard (if any).

These documents are made available in order to facilitate the comprehension of the changes made between the two versions.
In the same spirit, a list of the latest versions of published [https://portal.etsi.org/Services/editHelp/To-help-you-in-your-work/Services/HS-compared-versions European Harmonised Standards compared with the previous versions] is made available.

==Metadata==

ETSI makes information related to the production of deliverables accessible via its website at [https://docbox.etsi.org/Metad here].

{|
| • WI number || • Schedule/milestones
|-
| • Type and document number|| • Mandates if any
|-
| • Version number|| • hEN or not
|-
| • Procedures/Actions (all)|| • Scope||
|-
| • Title || • Keywords||
|-
| • Technical Body || • Stage codes||
|}

What is listed above are the weekly collected information of the published ETSI Deliverables, called "metadata", which are made available at [https://docbox.etsi.org/Metad/Weekly_Pub/ here].

They are produced to be imported into electronic tools/applications that any NSOs may wish to develop in order to circulate information in an efficient way, without having to manually record the data for each deliverable recently produced.

DKE has kindly accepted to share their experience in the present wiki guide in order to explain how the metadata can be used. DKE uses these metadata to circulate information among their experts in national standardisation committees. DKE automatically imports the metadata in their own database every week. Metadata from IEC and CENELEC can also be fed in the same tool. After importing the metadata, deliverables can be found in a personalized display of the application. The documents are already allocated to the national mirror committees. Here is an example of the result where DKE/K 738 is the national mirror to ETSI/ERM TG MARINE. Consequently, EN 300 338-7 Final Draft Version 1.1.0:2022-02 has been circulated in this committee. The external experts can perform a single or group download. Users can also get notification emails which can be customized.

[[File:Figure8_NSOs.jpg|frame|center]]

This is the internal view that shows where the circulation is done.

[[File:Figure9_NSOs.jpg|frame|center]]

Any tool/application can be automatically fed. To do so, it is necessary to create an automatic bulk download. This is something that needs to be put in place by the NSO IT service. ETSI IT can help if necessary.
These metadata are password protected. For this reason, it is necessary to log in to access the information. If any difficulties are encountered when accessing the file, please contact us at [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

='''FAQ - Frequently Asked Questions'''=
==Where can I find the Technical Group resolution report?==

When an action is closed; the Technical Group Chair shall complete the Technical Group resolution meeting report to identify the decision taken in the Technical Group for each submitted comment. Then the report is uploaded on the ETSI online e Approval application.

[[File:Figure10_NSOs.jpg|frame|center]]

==What does "Under comments assessment" means?==

When "Under comments assessment" appears when searching for a closed action, it means that comments have been submitted during the approval process, and the Technical Officer has not yet finalised the categorization assessment.

[[File:Figure11_NSOs.jpg|frame|center]]

If a comment categorized as "non-technical" implies technical changes, the NSO who has submitted the comment, can be contacted to discuss the nature of the comment. When all comments have been carefully checked by the Technical Officer/Technical Group, the validation is made, and the results are displayed, and all parties are informed.

== How to download all meeting contributions in a bulk? ==
Please follow the instructions provided in the pictures below.
[[File:Download contributions 1.png|center|thumb|300x300px]]
[[File:Download contributions 2).png|center|thumb|300x300px]]

== NSOs participating in technical meetings ==
What are the conditions for sending an expert to join an ETSI TC or Work Group?

* '''If your organisation is an ETSI member, anyone can join under your organisation membership, however you must be aware that you are responsible for ensuring ETSI rules are followed. The Delegates will be tagged as representing your organisation.'''
Is it possible for Expert to join the corresponding Technical Committee for an unlimited time?
*'''Yes it is. However, it is requested to inform ETSI Membership Care at [mailto:Membership@etsi.org Membership@etsi.org] if this Delegate no longer represent your organisation in the future.'''
Could more than one expert participate in different ETSI Technical Committees? (for example: one expert to ERM TG11 and another expert to HF TC)

* '''Yes, this is possible.'''

Is there any possibility to send an expert to '''3GPP meetings?'''

* '''If your organisation is not a 3GPP member the only possibility is limited guest status of 6 months. See more by clicking [https://www.3gpp.org/about-us/membership/guest-membership here]. Should your organisation wish to become a 3GPP member, an additional fee per calendar year is due. Please contact ETSI Membership Care at [mailto:Membership@etsi.org Membership@etsi.org] for further details.'''
Further details on the technical organisation can be found in the [[Delegate's Guide#Technical Organisation|ETSI Delegate's Guide]].

Guidance on how to use the Contributions tool on the Portal is given at https://help.etsi.org/index.php?title=Contributions_application.

Several guides have been produced and made available on the ETSI Portal page:[[File:Picture1.png|center|thumb]]

== NSOs/NSBs participation to ETSI Technical Task Force ==
Depending on the Terms of Reference of a Task Force, NSOs and/or NSBs may be authorised to participate; e.g. According to the ECTF Terms of Reference, ''Participation to the Task Force shall be open-ended and will remain open to all ETSI members, including, without being limited to, ETSI National Standardisation Bodies (NSBs).''

== Overview of Rights by NSO Profile ==
By clicking on the following link [https://ocgwiki.etsi.org/images/d/d7/NSO_Rights_Matrix_20250613.pdf here] you will access a summary of the rights associated with each NSO profile.

Further details on who is allowed to participate in the activities is given [[Chair's Guide#Who is authorised to participate in the activities of an ETSI Technical Group?|here]].

== Discover the new Official Journal of the European Union, act by act! ==
The Official Journal of the European Union (the OJ), in which legal acts are published, moved to act-by-act publication from 1 October 2023.

Discover what will change in this [https://www.youtube.com/watch?v=gBz_FvfOsR8 video demo].

== Work programmes of standardisation bodies ==
European Standardisation Organisations (ESOs) and National Standardisation Bodies (NSBs) are mandated to prepare and publish their work programmes, ensuring transparency and accessibility. In addition, they are obliged to notify the European Commission and other relevant stakeholders of these programmes. This [https://single-market-economy.ec.europa.eu/single-market/goods/european-standards/notification-system/work-programmes-standardisation-bodies_en webpage] provides direct access to the most recent work programmes and their corresponding notification dates, acting as a central repository for standardisation updates.

Stakeholders are notified of policy actions related to European standards to ensure consultation and market relevance, in line with Regulation (EU) No 1025/2012, which requires publication on a dedicated website.

== How stakeholders are informed about EU standardisation policies ==
The purpose of the following [https://single-market-economy.ec.europa.eu/single-market/goods/european-standards/notification-system_en European Commission webpage] is to notify stakeholders about policy actions related to European standardisation (Article 12) publish information on Commission implementing decisions after formal objections to harmonised standards (Article 11(2)).

== Spotlight on ETSI technologies and announcements ==

=== [https://www.etsi.org/newsroom/news# ETSI press releases]: ===
The main target is to ensure the visibility of ETSI members’ work and reinforce the ETSI brand. All the press releases and flash news articles can be used to communicate to your stakeholders with reference to the source.

=== [https://www.etsi.org/events/upcoming-events Up coming ETSI events] ===
Discover the latest innovations, policy developments, and standardization progress by joining us at one of ETSI’s upcoming events. These gatherings bring together industry leaders, technical experts, and stakeholders from around the world.

=== [https://www.etsi.org/media-library/white-papers Recent white papers published] ===
Each white paper includes an abstract or Executive Summary at the beginning of the document. The publication of a new white paper is communicated via all our channels (including distribution list, CL, etc). White papers are under ETSI copyright but a link can be provided to your stakeholders.

=== [https://docbox.etsi.org/ETSI_presentations/ETSI_presentations/ Repository of marketing and communication material] ===
Under the resources tab on the ETSI portal, there are presentations and templates for use by our members:
[[File:Repository communication.png|center|thumb]]
Further information can be obtained by contacting the [https://www.etsi.org/newsroom/press-contact press team].

== What are the existing mailing lists and what are their purposes? ==
The main mailings list has been made available via the [https://portal.etsi.org/TB-SiteMap/NSO/NSOs-toolkit toolkit] made available on the [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] and [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] home page.

===ANNEX_III===

This email distribution list is used by the Secretariat to spread information related to the Standardisation Request deliverable Approval Process (SRdAP) to all Annex III Organisations contacts. This email distribution list is manually maintained. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=ANNEX_III here] (depending on access rights).

===DELIVERABLE-NOTIFICATIONS===
This email distribution list is used by ETSI Secretariat to weekly send notifications to all NSO Official and Voting Contacts. [https://webapp.etsi.org/deliverables/Subscribe.asp Additional subscription may be done by clicking here]. A link is also provided via the ETSI [https://portal.etsi.org/TB-SiteMap/NSO/NSOs-toolkit NSO toolkit] made available on the [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] and [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] Portal page.

Notification sent to the list subscribers to inform about the ETSI Deliverables which have been published or sent on procedure during the past week. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=DELIVERABLE-NOTIFICATIONS here].

===ETSI NSB_INFO ===
This email distribution list is used by ETSI Secretariat to spread information to all the NSB Official and Voting Contacts. Any subscribers to this distribution list can also post to the list to share information. This email distribution list is automatically and dynamically updated every day.

Official and Voting contacts details are taken from the ETSI Directory Services. For the people manually added to the list, a yearly update is launched by the Secretariat. The list can be manually updated on request at any time, when needed. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSB_INFO here].
:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

===ETSI NSO_INFO ===
This email distribution list is used by ETSI Secretariat to spread information to all the NSO Official and Voting Contacts. Any subscribers to this distribution list can also post to the list to share information. This email distribution list is automatically and dynamically updated every day. Official and Voting contacts details are taken from the ETSI Directory Services. For the people manually added to the list, a yearly update is launched by the Secretariat. The list can be manually updated on request at any time, when needed. All emails sent to the list are archived and made available here.

:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

=== ETSI NSO_TRANSLATORS===
This mailing list is used by the Secretariat to inform specific people from the NSB responsible for providing title translations of European Harmonised Standard about the opening of a new Enquiry + Vote (EV) or 2nd Weithed National Vote (VA).

Notifications sent through this list '''use a standardised subject line format to help recipients quickly identify the purpose of the message''', e.g. “'''[Standardisation Request] OPENING of Enquiry + Vote, EV''' ''nnnnnn'' '''- Title Translation'''”.
:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

=== Information relating to the AP and EV procedures ===
Notifications are sent to NSO-Contacts mailing list when an ETSI European Standard is registered by the Secretariat for submission to an EN Approval Procedure (AP) and or Enquiry + Vote (EV) in the coming weeks.
===NSB-CONTACTS===
This email distribution list is used by the Secretariat to spread information related to the Standardisation Request deliverable Approval Process (SRdAP) to all the NSBs Official and Voting Contacts. This email distribution list is automatically and dynamically updated every day, with the details contained in the ETSI Directory Services. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSB-CONTACTS here] (depending on access rights).

===NSO-CONTACTS===
This email distribution list is used by the Secretariat to spread information related to the EN Approval Process (ENAP) to all the NSOs Official and Voting Contacts. This email distribution list is automatically and dynamically updated every day, with the details contained in the ETSI Directory Services. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSO-CONTACTS here] (depending on access rights).

== Reporting Regulation 1025/2012 ==
Article 24 of Regulation 1025/2012 requires that ETSI deliver a consolidated report on the implementation of Regulation 1025/2012 to the European Commission. This report is to be delivered to the European Commission by the end March of each year. The information contained is to cover the preceding year.

As a consequence, the information provided by mid-January 2025 should cover the full year 2024. The report to be delivered will not be a bundle of national reports but is to be provided as a consolidated report of information in a format that allows conclusions and comparison over a number of years. As agreed with CEN-CENELEC and the European Commission, this will only be possible if the input is made with structured information based on common questions and some agreed definitions.

Further information can be found on the [https://portal.etsi.org/TB-SiteMap/NSOG/Regulation-reporting-1025-2012 ETSI Portal].

= '''Sharing information with the NSOs''' =
Each year the ETSI Secreatariat contacts each NSO/NSB to verify that information regarding NSO Officials and NSO/NSB Contacts are up to date.

='''Definition of terms & abbreviations'''=

For the purposes of the present document, the following terms and abbreviations apply:

'''Annex III Organisations:''' the European stakeholder organisations defined in the Annex III of the amended Regulation (EU) No 1025/2012.

'''Consensus:''' a general agreement, characterized by the absence of sustained opposition to substantial issues by any important part of the concerned interest and by a process that involves seeking to take into account the views of all parties concerned and to reconcile any conflicting arguments. Consensus need not imply unanimity.

'''EN Approval Process (ENAP):''' the process consisting of a combined Public Enquiry (PE) and, at least, one Weighted National Voting (WNV) procedure performed by the National Standards Organisations (NSOs) in a single process used to adopt a European non-Harmonised Standard.

'''ETSI Deliverable:''' a document (SR, GR, GS, TR, TS, EG, ES or EN); or, in previous nomenclature, ETS, I ETS, ETR, TBR, TCR-TR or TC-TR) produced by ETSI as the result of an ETSI Work Item (WI).

'''ETSI Guide (EG):''' an ETSI Deliverable, containing only informative elements, approved for publication by the ETSI members via the MAP.

'''ETSI-On-Line (EOL) account:''' a set of credentials delivered by ETSI allowing a user to be authenticated to access a number of ETSI IT services.

'''ETSI Standard (ES):''' an ETSI Deliverable, containing normative provisions, approved for publication by the ETSI members via the ETSI Membership Approval Process (MAP).
:::NOTE: If the ES is elaborated in response to a Standardisation Request (SReq), it is then adopted for publication by the National Standardisation Bodies via the ETSI Standardisation Request deliverable Approval Procedure (SRdAP).

'''ETSI Partnership Project (EPP): '''an activity established when there is a need to co operate with external bodies and where such co operation cannot be accommodated within an ETSI Project or Technical Committee.

'''ETSI Project (EP):''' an activity aiming to achieve a well-defined result within a specific time frame, with a set of well-defined resources and focused on a set of ETSI Work Items (WIs). An ETSI Project is relatively self contained and has its own project management. ETSI members only may participate to the activity of an EP.

'''European Standard (EN): '''an ETSI Deliverable containing normative provisions, approved for publication by the National Standards Organisations (NSOs) by application of the ENAP.

'''Harmonised Standard (hEN):''' a European Standard adopted on the basis of a Standardisation Request made by the EC for the application of Union harmonisation legislation, approved for publication by the National Standardisation Bodies (NSBs) by application of the Standardisation Request deliverables Approval Procedure (SRdAP).

:::NOTE: For ETSI Deliverables in previous nomenclatures, consult Annex A.4 of the ETSI Technical Working Procedures (TWP).

'''European standardisation deliverables: '''any other technical specification than a European standard, adopted by a European standardisation organisation for repeated or continuous application and with which compliance is not compulsory.

'''Gross Domestic Product (GDP):''' sum of gross value added by all resident producers in the economy plus any product taxes and minus any subsidies not included in the value of the products.

:::NOTE: Definition of the World Bank available from https://datacatalog.worldbank.org.

'''Group Report (GR):''' an ETSI Deliverable, containing only informative elements, produced and approved for publication by an ISG.

'''Group Specification (GS):''' an ETSI Deliverable, containing normative provisions, produced and approved for publication by an ISG.

'''Head of National Delegation:''' person appointed by a National Delegation, and notified to the Director-General, to hold the role. The Head of National Delegation shall be appointed amongst the representatives of the organisations forming the National Delegation.

'''Industry Specification Group (ISG):''' an activity organised within a specific time frame, around a set of ETSI WIs addressing a specific technology area and supplementing the existing standards development process. ETSI members and non-ETSI members may participate to the activity of an ISG.

'''Special Report (SR):''' an ETSI Deliverable, containing only informative elements made publicly available for reference purposes.
An SR may be produced and approved respectively by:
*an ETSI Technical Body (TB);
*an ad-hoc group of the General Assembly (GA), Board or Operational Coordination Group (OCG);
*the ETSI Director-General on behalf of the General Assembly, Board or OCG.
:::NOTE: If the ES is elaborated in response to a Standardisation Request (SReq), it is then adopted for publication by the National Standardisation Bodies Group via the ETSI Standardisation Request deliverable Approval Procedure (SRdAP).

'''Membership Approval Process (MAP):''' approval process consisting of Weighted Individual Voting by Full and Associate members, used for the approval of an ES or an EG (see Articles 11.2.2, 11.3 and 14 of the Rules of Procedure).

'''National delegation:''' group formed by representatives of Full member organisations registered in the same country.

'''National Standards Body (NSB):''' a National Standards Organisation (NSO) which is listed by the EC in the OJEU, as per Article 27 of the amended Regulation (EU) No 1025/2012.

'''National Standards Bodies Group (NSBG):''' the ETSI decision-making body composed of the National Standardisation Bodies (NSOs). The NSB Group is a subset of the National Standards Organisation Group (NSOG).

'''National Standards Organisations (NSO):''' organisations whose function is to carry out at national level the activities related to Standstill, Public Enquiry, establishment of the national position for the vote on draft European Standards as well as the transposition and withdrawal of national standards. These organisations are recognized by their governments as being authorized to make those standards available to the public at the national level.

'''National Standards Organisations Group (NSOG):''' the ETSI decision-making body composed of the National Standards Organisations (NSOs), from CEPT countries, which have signed the ETSI-NSO Agreement.

'''Public Enquiry (PE):''' the national consultation undertaken by a National Standards Organisation (NSO) to evaluate the likely acceptance or withdrawal of a European Standard (EN).

'''Standardisation Request (SReq):''' a request (mandate) from the European Commission to the European Standards Organisations (ESOs) to draw up and adopt European Standards or European standardisation deliverables in support of European policies and legislation.

'''Standardisation Request deliverable Approval Process (SRdAP):''' the process consisting of a combined Public Enquiry (PE) and, at least, one Weighted National Voting (WNV) procedure performed by the National Standardisation Bodies in a single process used to adopt a European Standard (EN) or a European standardisation deliverable requested by the EC/EFTA SReq.

'''Technical comment: '''a comment which proposes a technical change in an ETSI Deliverable.
A technical change is one which, implicitly or explicitly, adds, removes or modifies provisions of the deliverable.

:::NOTE: Technical changes can result in modified behaviour of equipment or systems designed to be conformant to that deliverable.

'''Technical Committee (TC):''' an activity organised around a set of ETSI WIs addressing a specific technology area that may contribute to more than one Technical Group and which provides continuity. ETSI members only may participate to the activity of a TC.

'''Technical Group:''' a Technical Committee (TC), an ETSI Project (EP), an ETSI Partnership Project (EPP), a Special Committee (SC) or an Industry Specification Group (ISG).

'''Technical Report (TR):''' an ETSI Deliverable, containing only informative elements, produced and approved for publication by a TB.

'''Technical Specification (TS):'''an ETSI Deliverable, containing normative provisions, produced and approved for publication by a TB.

'''Weighted National Voting (WNV):''' the vote cast to express the national position of a country (following a national consultation) for the adoption or withdrawal of a European Standard or a European standardisation deliverable.

'''WISR:''' Work Item (WI) created in response to a Standardisation Request.

'''Work Item (WI):''' a description of a standardisation task.

'''[https://portal.etsi.org/webapp/WorkProgram/Expert/QueryForm.asp ETSI Work Programme (EWP)]''': the complete set of ETSI Work Items.

Experts Guide

2025-09-30T14:59:19Z

Martinn:

==How to get started with your ETSI drafting==
This Rapporteur’s guide has been developed to give an overview of what is useful to know when drafting an ETSI Deliverable.

When new Rapporteurs start working on a draft for ETSI for the first time, it is recommended to read this guide or view the [https://portal.etsi.org/Portals/0/TBpages/edithelp/Docs/Guides/ETSI_Rapporteurs_guide.mp4 video presentation].

==Administrative requirements==
Work can start after the contract (link to https://portal.etsi.org/STF/STFs/Summary/Contract-details_THC) is signed by both parties.

The initial work plan is agreed during the preparatory meeting.

Experts can book an office space for the working sessions in ETSI premises as required, with STF/TTF Leader's agreement using the [https://outlook.office365.com/book/Expertsofficesbooking@etsi.org/ Booking application] (click [https://portal.etsi.org/Portals/0/TBpages/STFs/Docs/User_Guide_Bookings_Application_v0_1.pdf here] to access further details).

After the end of each month, meaning before the 7th of the following month, the work done should be confirmed, using the [https://portal.etsi.org/timesheet/login.aspx timesheet declaration] (click [https://portal.etsi.org/Portals/0/TBpages/STFs/Docs/User Guide - Timesheets Application Management_v2_0.pdf here] to access further details).

If everybody respects the agreed times and dates, all the work performed will be accounted for in a timely manner.

== Travels & payments ==
The travel costs to attend the Projects working sessions is included in the contractual compensation. A mission travel may be requested to present the results of the Project and/or to attend related events. The motivations for exceptions to the [https://portal.etsi.org/STF/STFs/Summary/Travel-organisation-and-reimbursement ETSI travel rules] must be clearly indicated in the travel order.

The travelers should prepare a Travel Order on Notilus for the mission travels which will be validated by the STF/TTF leader and by ETSI.

A travel expense must be prepared also on Notilus with the specific details of the travel organization, to be approved by ETSI.

Reimbursement shall be requested, according to the approved travel expense with an invoice from the company with copies of the detailed justification receipts. In the case that unexpected extra costs have been incurred, they should also be clearly indicated in the reimbursement request.

Regarding payment, FA Team will confirm the achievement of the milestones and provide you with the necessary information to issue the invoice.

The milestones that must be achieved have been defined in the preparatory meeting (see the meeting minutes) and are part of your contract. Payments will be made upon the achievement of these milestones.

Requests (for payment) during the duration of the STF/TTF can be sent to [mailto:STFLink@etsi.org STFLink@etsi.org].

== IT environment ==
When working in ETSI, you will have access to a desktop computer, configured with the IT environment. If any special software is required, a request must be made to the ETSI Secretariat.

editHelp! and the IT services can advise whether the use of this software is compatible with the ETSI IT policy and with the ETSI editing requirements.

When you are working from your home office, your organization must make available an IT configuration equivalent to the standard ETSI environment, in order to be able to exchange information with the other experts and the ETSI Secretariat.

This information may be found on the ETSI portal at https://portal.etsi.org/Services/editHelp/How-to-start/Supported file formats.

== ETSI DOCBOX ==
A document repository area is provided on the [https://docbox.etsi.org/Board/ETSI_Directives ETSI docbox], which is accessible from both inside and outside ETSI. This contains a "Public" area, accessible in read only mode to all ETSI On Line users and a Project [https://docbox.etsi.org/STF/ workarea] to which access is restricted to the experts and can be used to store preliminary drafts and other confidential documents. Before leaving ETSI, you have to move the documents you need to the "docbox" area.

For each STF/TTF, a dedicated Teams workspace is available for the project members to discuss the drafts and exchange information during the project’s entire lifetime.

Open WEB pages can also be created on the ETSI Portal to present the activity of the STF/TTF to stakeholders outside ETSI.

When working in ETSI, documents can be temporarily stored on the local network but will not be accessible from outside ETSI.

==Drafting ETSI Deliverables==
If it is your 1st ETSI Deliverable, we encourage you to read the booklet called Writing World Class Standards.

This booklet starts with the basics for Rapporteurs who are new to standardization or new to ETSI.

It then goes on with guidance on how to [https://www.etsi.org/e-brochure/WritingWorldClassStandards/mobile/#p=8 choose the right type of standard], how to [https://www.etsi.org/e-brochure/WritingWorldClassStandards/mobile/#p=15 structure a standar]d and draft it, how to [https://www.etsi.org/e-brochure/WritingWorldClassStandards/mobile/#p=22 express the technical requirements] so that you achieve your goals and finally how to [https://www.etsi.org/e-brochure/WritingWorldClassStandards/mobile/#p=28 validate, test and maintain] a standard.

Before you begin drafting ETSI Deliverables, we recommend watching the [https://portal.etsi.org/Services/editHelp/How-to-start/User-guides/Rapporteurs-guide ETSI Rapporteur’s Guide].

It offers dedicated guidance for those leading the drafting of ETSI standards. It covers key steps, tips and best practices and helps you avoid common blocking issues that would prevent the publication of your draft.

https://portal.etsi.org/Portals/0/TBpages/edithelp/Docs/News_from_editHelp/editHelp_10_most_asked_editing_questions.pdf.

== FAQ ==
If looking for an answer to a specific question, please consult the FAQ, by clicking on https://portal.etsi.org/Services/editHelp/To-help-you-in-your-work/FAQs.

If the answer cannot be found, it is recommended to contact '''''editHelp!''''' directly (https://portal.etsi.org/Services/editHelp/Contact-Us<nowiki/>)''.''

== All the links provided in this presentation are listed below ==
{| class="wikitable"
|+
|STF/TTF links and downloads
|https://portal.etsi.org/STF/STFs/Downloads
|-
|Timesheetapplication
|https://portal.etsi.org/timesheet/#/
|-
|Notilus application
|https://etsi.notilus-tne.cegid.cloud/#/login/auth
|-
|STF/TTF email address
|[mailto:STFLink@etsi.org STFLink@etsi.org]
|-
|'''''editHelp!''''' website
|https://portal.etsi.org/Services/editHelp
|-
|How to use contribution tool on the ETSI Portal
|http://help.etsi.org/index.php?title=Contributions_application
|-
|Frequently Asked Questions (FAQ)
|https://portal.etsi.org/Services/editHelp/To-help-you-in-your-work/FAQs
|-
|How to get in touch with '''''editHelp!'''''
|https://portal.etsi.org/Services/editHelp/Contact-Us
|-
|ETSI booklet on how to draft ETSI Deliverables
|https://www.etsi.org/e-brochure/WritingWorldClassStandards/mobile
|-
|Advanced search for ETSI Deliverables
|https://portal.etsi.org/webapp/WorkProgram/Expert/QueryForm.asp
|-
|'''''editHelp!''''' email address
|mailto:editHelp@etsi.org
|-
|Application to update your personal details
|https://portal.etsi.org/webapp/teldir/PersonalInfo.asp
|-
|Find all ETSI skeletons (pre-built deliverables)
|https://portal.etsi.org/Services/editHelp/Standards-development/Drafting/Skeletons
|-
|Step by step guide to help you drafting
|https://portal.etsi.org/Portals/0/TBpages/edithelp/Docs/Principles_for_drafting_ETSI_deliverables.pdf
|-
|Short cut to ETSI styles
|https://portal.etsi.org/Services/editHelp/Standards-development/Drafting/Styles-toolbar
|-
|ETSI Drafting Rules
|https://portal.etsi.org/Services/editHelp/How-to-start/ETSI-Drafting-Rules
|-
|ETSI Directives
|https://docbox.etsi.org/Board/ETSI_Directives/
|-
|News from '''''editHelp!'''''
|https://portal.etsi.org/Services/editHelp/How-to-start/ETSI-Drafting-News
|-
|Information on the ETSI Standards Making Process
|https://portal.etsi.org/Resources/Standards-Making-Process/Process
|-
|Clean-up service (information)
|https://portal.etsi.org/Services/editHelp/To-help-you-in-your-work/Services/Clean-ups
|-
|Editing checklist
|https://portal.etsi.org/Services/editHelp/Standards-development/Drafting/Editing-checklist
|-
|Question you may ask yourselves when drafting
|https://portal.etsi.org/Services/editHelp/Standards-development/Drafting/10-editing-questions-you-may-be-asked
|}

NSOs Guide

2025-08-20T15:06:42Z

Martinn: /* Responsibilities */

='''Introduction'''=

This guide provides a step-by-step guidance on the essential elements, most common practices and responsibilities of the National Standards Organisations (NSOs) and National Standardisation Bodies (NSBs).

An NSO is an organisation that develops, maintains and coordinates voluntary standardisation activities in a particular country. NSOs typically represent the interests of various stakeholders, including businesses, consumers, academia and government.

An NSB is an NSO from the European Economic Area and thus from one of the following countries: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, The Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain or Sweden.

The information contained in this guide is based on the Rules of Procedure (RoP) and Technical Working Procedure (TWP) contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives], the European Commission Regulations (EU) [https://eur-lex.europa.eu/legal-content/FR/TXT/?uri=celex%3A32012R1025 N° 1025/2012], and amendment [https://eur-lex.europa.eu/eli/reg/2022/2480/oj N° 2022/2480] and also on the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

='''Roles'''=
==The NSO/NSB Official Contact==
The Official Contact is the person designated by the NSO to be the main contact person between ETSI and the NSO/NSB.
There is only one Official Contact per NSO/NSB, ensuring that all the contact details within the organisation are correctly registered in the ETSI Directory Services application. Contact details can be consulted via the [https://portal.etsi.org/webapp/TelDir/TelDirectory.asp Directory Services] page.
[[File:Picture nso.jpg|center|frame]]
The '''NSO Official Contact''' is responsible for the following tasks within the represented country:

* ensuring that no national standardisation activity or publication of any new or revised standard, which could prejudice the preparation of a standard, is undertaken during the Standstill period of a European standard (EN);
* carrying out the Public Enquiry (PE);
* establishing the national position of the represented country;
* ensuring the transposition of the adopted ENs into national standards;
* ensuring the withdrawal of any conflicting national standards with any recently adopted ENs.

The '''NSB Official Contact''' has the same responsibilities listed above plus:

* participating in the EC/EFTA Standardisation Requests (SReq) drafting process;
* participating in the Weighted National Voting procedure to accept SReqs;
* participating in the Weighted National Voting procedure to adopt Work Item(s) identified in the Standardisation Request (WISR); and
* providing ETSI with the title translations into the mandatory official languages via the e-Approval application.

==The NSO/NSB Voting Contact==
The Voting Contact is a person designated by the Official Contact to cast votes during Weighted National Voting procedures and submit comments during Public Enquiries.

The Official Contact may decide to be also considered as a Voting Contact. It is possible to have several Voting Contacts within the same organisation, but only the last vote cast by the Voting Contact of an NSO during a Weighted National Voting procedure will count. It is the responsibility of the NSO to decide which Voting Contact can vote, the ETSI Secretariat has no responsibility in this area.

In specific conditions, the Weighted National Voting procedure may take place at the ETSI General Assembly level, and in such a case, it is the responsibility of the Head of each National Delegation to cast a vote, after consultation of the relevant NSO.

== NSOs profiles and details ==
The profiles and details of the NSOs are available [https://www.etsi.org/about/our-partnerships here]

For more information:

[[Delegate's Guide#ETSI%20Information%20Policy|https://ocgwiki.etsi.org/index.php?title=Delegate%27s_Guide#ETSI_Information_Policy]]

https://ocgwiki.etsi.org/index.php?title=Delegate%27s_Guide#Useful_links_to_find_out_more

==Head of National Delegation (HND)==
The Head of National Delegation is the person appointed by a National Delegation (i.e. the ETSI Full members from the same country) and notified to the Director-General. The Head of National Delegation shall be appointed amongst the representatives of the organisations forming the National Delegation.

==The ETSI Secretariat Primary Contacts==
The role of the [https://portal.etsi.org/TB-SiteMap/NSO/Contact Primary Contacts] consists in:
* providing meeting facilities and organising meetings;
* facilitating communication within the groups;
* helping wherever possible the NSOs/NSBs achieving their strategic goals; and
* supporting the NSO/NSB Groups completing their duties using the tools put in place to make their tasks easier.

='''NSOG/NSBG-ETSI meetings'''=

ETSI will have periodic meetings with the NSOs/NSBs to manage the co-operation established in the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

These meetings may be hybrid (combination of a physical meeting with physical and remote participation via electronic means) or held fully online via electronic means.

='''Agreements'''=

==ETSI-NSO Agreement==

All recognised NSOs/NSBs notified to the ETSI Director-General under Article 13.2 of the Rules of Procedure are entitled to sign the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].
==Distribution Agreement==
The distribution agreement allows the NSOs to distribute ETSI standards. In return the NSOs who distribute ETSI standards shall provide an annual report detailing information on distributed standards for analysis and evaluation purposes. NSOs that do not distribute ETSI standards are exempt from this agreement.

='''Responsibilities'''=
[[File:Standstill.png|thumb]]

==Standstill==
Standstill is the obligation accepted by the NSOs and the ETSI members not to undertake any national standardisation activity which could prejudice the preparation of an EN or a European standardisation deliverable and, not to publish a new or revised standard which is not completely in line with an existing EN or European standardisation deliverable.
Standstill applies to an individual work item leading to an EN or a European standardisation deliverable and accepted by the ETSI General Assembly, with a precise scope and target date. It does not apply to areas or programmes of work as such. General provisions are given in Article 13.3.2 of the Rules of Procedure.
The [https://webapp.etsi.org/standstill/standstillForm.asp ETSI Standstill application] allows anyone to view the ETSI Work Items under the perspective of the available Standstill information.

===Imposition and release of standstill===
Following the adoption by the responsible Technical Group of a new Work Item (WI) or the endorsement of a new Work Item(s) identified in the Standardisation Request (WISR) intended to result in an EN or a European standardisation deliverable and prior to the drafting of this standard, ETSI shall notify the NSO/NSB as soon as a decision regarding imposition or release of standstill has been made.
Standstill shall start sixty (60) calendar days after the adoption of the Work Item (WI) or Work Item(s) identified in the Standardisation Request (WISR), or at the start of the work, whichever date comes later.
Standstill remains in force until withdrawal of the EN or the European standardisation deliverable, unless it is released by decision of the ETSI General Assembly.

===Infringement of standstill===
Standstill is not infringed by:

# the issue by an NSO/NSB of a draft standard for Public Enquiry intended and designated as a contribution to ISO/IEC and/or CEN/CENELEC/ETSI standardisation;
# the publication by an NSO/NSB, within three (3) months of the start of standstill, of a national standard which that NSO/NSB has already approved;
# the publication by an NSO/NSB, after notifying the ETSI Director-General, of a national standard adopting, without change, a published ITU-T or ITU-R Recommendation or a standard in the field of ETSI's interest prepared by the ISO/IEC, where there is neither an EN nor a European standardisation deliverable already in existence.

In cases 2) and 3) the NSO/NSB commits itself to aligning the national standard with the eventual EN or European standardisation deliverable, when issued.

==EN Approval Process (ENAP)==
ETSI may elaborate ENs on proposal from at least four (4) Full and/or Associate members in accordance with the provisions of Article 2.2.1 of the Technical Working Procedure.
These ENs shall be adopted by the eligible NSOs through the [https://www.etsi.org/images/articles/SMP/ENAP_EN.gif ENAP] as specified in Article 13.2 of the Rules of Procedure.

===Participation to the combined Public Enquiry + Weighted National Voting procedure===
An Approval Procedure (AP) is a national consultation undertaken by each NSO in its country to evaluate the likely acceptance of an EN. The AP period (90 calendar days) may be extended by ETSI on receipt of a justified request from an NSO.

ETSI undertakes to notify all NSOs the start and end of the AP and to provide access to the relevant EN. The comments, if any, resulting from an AP may be of technical or non-technical nature.

It is necessary to use the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application to cast votes and submit comments. If access to the ETSI servers is denied, please apply for an [https://portal.etsi.org/createaccount#/home ETSI EOL account] or contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

Comments shall be submitted using the ETSI dedicated ENAP or SRdAP comments and resolution report [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK template]. The template is available on the online [https://portal.etsi.org/webapp/EApproval/ e-Approval application home page] (see figure 1) or on the ETSI [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] or [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] Portal page. See clause 4.2.3 for more details.
[[File:E-Approval template.jpg|center|thumb|655x655px|Figure 1: e-Approval application (home page)]]

===Participation to the 2nd Weighted National Voting procedure===
A Weighted National Vote is the expression of an opinion resulting from of a national consultation undertaken by each NSO to collect all views expressed in its country on the adoption of a European Standard.
A Weighted National Vote shall be carried out over a period of sixty (60) calendar days.
The Weighted National Vote period may be extended by ETSI on receipt of a justified request from a NSO.
ETSI undertakes to notify all NSOs the start and end of the Weighted National Vote and to provide access to the relevant European Standard.
:::IMPORTANT: When a country is represented by more than one NSO, any of the NSOs have the right to vote but only one vote per country shall be counted as vote cast. Votes may be changed by Official or Voting contact of the same country prior to the closing of the vote. Only the last vote casted before the closing of the Weighted National Vote will be considered.

===How to submit comments and/or cast votes via the e-Approval application===
The NSO undertakes to carry out the public enquiry in its country and to consider all views expressed in its country before deciding how to cast any votes.
It is essential to consolidate all comments received by the set deadline, using the [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report TEMPLATE].

[[File:Figure6_NSOs.jpg|frame|center]]

Some advices for the resolution meeting on dealing with comments collected during the Public Enquiry are given in the [https://ocgwiki.etsi.org/index.php?title=Chair%27s_Guide#ENAP_Resolution_meetings ETSI Chair's Guide].
When the template has been duly filled in and/or the decision to cast a vote has been taken, it is time to access the voting tool.

All details on how to submit comments and cast votes on ENAP can be consulted by clicking [https://help.etsi.org/index.php?title=E-Approval_Application HERE].

==Standardisation Request deliverables Approval Process (SRdAP)==
ETSI may elaborate ENs and European standardisation deliverables in response to SReqs to support the European legislation or policies, in accordance with the amended Regulation (EU) No 1025/2012. These deliverables shall be adopted by the eligible NSBs throughout the [https://www.etsi.org/images/articles/SMP/SRdAP_EN_SRdAP_.gif SRdAP].

===Participation to the Standardisation Request (SReq) drafting process===
The NSBs, the NSOs and the Annex III organisations, are involved in the ETSI process to comment and/or propose modifications to the working draft SReq text as explained in Articles 20.2 to 20.3.3 of the Rules of Procedure.

The NSBs, the NSOs and Annex III organisations will be requested during a meeting organised by the Secretariat, to submit preliminary comments, on the distributed SReq draft. It is possible to invite whomever necessary within a NSB, NSO and Annex III organisation to this meeting. For discussions concerning the distributed SReq draft, managers or policy officers would be more appropriate but since all organisations are different, this depends on the individual structure and organisation.

[[File:Figure7ab_NSOs.jpg|frame|center]]

===Acceptance of the Standardisation Request (SReq)===
When the draft of a new Standardisation Request (SReq) is finalised, the NSBG members will be asked to accept or reject the submitted Standardisation Request within twenty-five (25) calendar days.

During this twenty-five (25) calendars-day period, each NSBG member may receive comments from the NSOs, Annex III organisations, the BOARD, OCG members and from the Technical Group. The NSB's national position to adopt or reject the proposed SReq will have to be submitted via the TB decision/support [https://portal.etsi.org/webapp/tbdecision3/Menu.asp#/Voting tool].

Within 30 calendar days after ETSI receives the official Standardisation Request (SReq), and following the closure of the NSBG members' vote, the Director-General, on behalf of ETSI, shall inform the EC, EFTA, relevant Technical Groups, the NSBG, the NSOG, Annex III Organizations, and all ETSI members of the NSBG's decision.

===Adoption of the WISR(s)===
Upon receipt of the Work Item(s) identified in the Standardisation Request (WISR) and created by the responsible Technical Group, each NSB can express the national position to adopt or reject/change/stop the proposed WISR via the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application.

===Participation to the combined Public Enquiry + Weighted National Voting procedure===

The Enquiry + Vote (EV) comprises a Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure) performed in a combined procedure undertaken by each NSB in its own country to evaluate the likely acceptance of a European Standard or a European standardisation deliverable. See Article 21.2.1 of the Rules of Procedure for full details.

::'''Important:''' The Enquiry + Vote period (90 calendar days) may be extended by ETSI on receipt of a justified request from an NSB.

ETSI undertakes to notify all NSBs the start and end dates of the Enquiry + Vote and to provide access to relevant European Standard(s) or European standardisation deliverable(s).

It is important that comments are submitted using the ETSI dedicated [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report template] (see clause 4.3.6).

The comments, if any, resulting from an Enquiry + Vote may be of '''technical''' or '''non-technical''' nature.
Guidance and instructions on how to submit comments and cast votes are given in clause 4.3.6.

For all European Harmonised Standards, when submitting comments or casting a vote, a box called "Translated title" is displayed.
It is the exclusive responsibility of each NSB whose official language is listed below to provide ETSI with the '''translation''' into its own language, via the ETSI online [https://portal.etsi.org/webapp/EApproval/ eApproval application].

List of official languages (25):
Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Icelandic, Italian, Latvian, Lithuanian, Maltese, Norwegian, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

::'''Important:''' In order to have an European Harmonised Standards listed in the OJEU, it is mandatory to have its title translated in all the official languages.

===Participation to the 2nd Weighted National Voting procedure===
A Vote Adoption is the expression of an opinion resulting from a national consultation undertaken by each NSB to collect all views expressed in its country on the adoption of a European Standard or a European standardisation deliverable.

A Vote Adoption shall be carried out over a period of sixty (60) calendar days.

The Vote Adoption period may be extended by ETSI on receipt of a justified request from a NSB.

ETSI undertakes to notify all NSBs at the start and end of the Vote Adoption and to provide access to the relevant a European Standard or a European standardisation deliverable.

::'''Important:''' When more than one NSB represent a country, any of the NSBs have the right to vote but only one vote per country shall be counted as vote cast. Votes may be changed by any of the NSBs of the same country prior to the closing of the vote. Only the last vote casted before the closing of the Weighted National Vote will be considered.

===How to submit comments and/or cast votes===
The NSB undertakes to carry out the public enquiry in its country and to consider all views expressed in its country before deciding how to cast any votes.

It is essential to consolidate all comments received by the set deadline, using the [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report TEMPLATE] (see TEMPLATE).
Some advices for the resolution meeting on dealing with comments collected during the Public Enquiry are given in the [https://ocgwiki.etsi.org/index.php?title=Chair%27s_Guide#ENAP_Resolution_meetings ETSI Chair's Guide].

When the template has been duly filled in and/or the decision to cast a vote has been taken, it is time to access the voting tool.
All details on how to submit comments and cast votes on SRdAP can be consulted by clicking [https://portal.etsi.org/Portals/0/TBpages/NSBG/Docs/Guidance%20on%20how%20to%20submit%20comments%20and%20vote.pdf HERE].

='''Transposition'''=
Each NSO shall take measures to ensure the visibility of European Standards or European standardisation deliverables on a national level:
* by publication of an identical text; or
* by publication of an endorsement (i.e. publication of an endorsement sheet or official announcement) within a short time after its publication by ETSI.

"Publication of an identical text" means identical in technical content and presentation (except translation) and with no restrictions for application.
"Endorsement" means that it shall be stated that the European Standard or European standardisation deliverable has been approved together with the number, title and date, and location from where copies of the text may be obtained.

European Standards or European standardisation deliverables thus published or endorsed, shall be given the status of national standards.
It is the responsibility of each NSO to update the [https://portal.etsi.org/webapp/Transposition/home.aspx ETSI Transposition and Withdrawal database]. A [https://portal.etsi.org/webapp/Transposition/manual.aspx?topic=Overview user manual guide] is provided via the tool itself. A [https://ocgwiki.etsi.org/images/d/d4/How_to_consult_and_declare_transposed_ETSI_Standards.pdf PDF] and a [https://portal.etsi.org/Portals/0/TBpages/NSOG/How%20to%20consult%20and%20transpose%20ETSI%20Standards.mp4 Video] format are also available for your convenience.

='''Translation'''=
Once a European Standard or European standardisation deliverable has been adopted and published in English as an official standard, it may be translated into another language and published equally as an official version of the standard.

Each NSO is entitled to translate standards into the language(s) of its own country, in accordance with Article 8 of the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

The costs of all translations of standards shall be covered by the parties interested.

='''Withdrawal of conflicting national standards'''=

When an EN on a specific matter has been published by ETSI, the NSOs shall ensure that all conflicting national standards on that specific matter are withdrawn on an agreed date set by the General Assembly.

='''Tools'''=

==ETSI online e-Approval application==
ETSI NSOs and NSBs are authorized to cast votes and submit comments electronically using the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application.

The ETSI Technical Groups can consult the submitted comments on ETSI European Standards and European standardisation deliverables as soon as an approval procedure is launched. The casted votes are made available at the closure of the approval procedure.

==ETSI Work Programme application==

The [https://portal.etsi.org/webapp/WorkProgram/SimpleSearch/QueryForm.asp ETSI Work Programme] application is an application which contains all the information needed with regard to the documents’ version number, title, keywords, status and much more.

It provides an easy way to search for ETSI standards by running dynamic database queries.
To download the document, just click on the corresponding download standard icon (on the top right-hand side). Depending on the status as an ETSI member or non ETSI member, one has the option of downloading either the Word® or the PDF version.

This application allows to download individual copies of ETSI publications free of charge.

If further help is needed, please contact us at [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

==European Standards compared versions==

A list can be obtained of the most recent [https://docbox.etsi.org/Partners/nso/Compared_versions ENs sent on approval compared] with the previous published version of the same European Standard (if any).

These documents are made available in order to facilitate the comprehension of the changes made between the two versions.
In the same spirit, a list of the latest versions of published [https://portal.etsi.org/Services/editHelp/To-help-you-in-your-work/Services/HS-compared-versions European Harmonised Standards compared with the previous versions] is made available.

==Metadata==

ETSI makes information related to the production of deliverables accessible via its website at [https://docbox.etsi.org/Metad here].

{|
| • WI number || • Schedule/milestones
|-
| • Type and document number|| • Mandates if any
|-
| • Version number|| • hEN or not
|-
| • Procedures/Actions (all)|| • Scope||
|-
| • Title || • Keywords||
|-
| • Technical Body || • Stage codes||
|}

What is listed above are the weekly collected information of the published ETSI Deliverables, called "metadata", which are made available at [https://docbox.etsi.org/Metad/Weekly_Pub/ here].

They are produced to be imported into electronic tools/applications that any NSOs may wish to develop in order to circulate information in an efficient way, without having to manually record the data for each deliverable recently produced.

DKE has kindly accepted to share their experience in the present wiki guide in order to explain how the metadata can be used. DKE uses these metadata to circulate information among their experts in national standardisation committees. DKE automatically imports the metadata in their own database every week. Metadata from IEC and CENELEC can also be fed in the same tool. After importing the metadata, deliverables can be found in a personalized display of the application. The documents are already allocated to the national mirror committees. Here is an example of the result where DKE/K 738 is the national mirror to ETSI/ERM TG MARINE. Consequently, EN 300 338-7 Final Draft Version 1.1.0:2022-02 has been circulated in this committee. The external experts can perform a single or group download. Users can also get notification emails which can be customized.

[[File:Figure8_NSOs.jpg|frame|center]]

This is the internal view that shows where the circulation is done.

[[File:Figure9_NSOs.jpg|frame|center]]

Any tool/application can be automatically fed. To do so, it is necessary to create an automatic bulk download. This is something that needs to be put in place by the NSO IT service. ETSI IT can help if necessary.
These metadata are password protected. For this reason, it is necessary to log in to access the information. If any difficulties are encountered when accessing the file, please contact us at [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

='''FAQ - Frequently Asked Questions'''=
==Where can I find the Technical Group resolution report?==

When an action is closed; the Technical Group Chair shall complete the Technical Group resolution meeting report to identify the decision taken in the Technical Group for each submitted comment. Then the report is uploaded on the ETSI online e Approval application.

[[File:Figure10_NSOs.jpg|frame|center]]

==What does "Under comments assessment" means?==

When "Under comments assessment" appears when searching for a closed action, it means that comments have been submitted during the approval process, and the Technical Officer has not yet finalised the categorization assessment.

[[File:Figure11_NSOs.jpg|frame|center]]

If a comment categorized as "non-technical" implies technical changes, the NSO who has submitted the comment, can be contacted to discuss the nature of the comment. When all comments have been carefully checked by the Technical Officer/Technical Group, the validation is made, and the results are displayed, and all parties are informed.

== How to download all meeting contributions in a bulk? ==
Please follow the instructions provided in the pictures below.
[[File:Download contributions 1.png|center|thumb|300x300px]]
[[File:Download contributions 2).png|center|thumb|300x300px]]

== NSOs participating in technical meetings ==
What are the conditions for sending an expert to join an ETSI TC or Work Group?

* '''If your organisation is an ETSI member, anyone can join under your organisation membership, however you must be aware that you are responsible for ensuring ETSI rules are followed. The Delegates will be tagged as representing your organisation.'''
Is it possible for Expert to join the corresponding Technical Committee for an unlimited time?
*'''Yes it is. However, it is requested to inform ETSI Membership Care at [mailto:Membership@etsi.org Membership@etsi.org] if this Delegate no longer represent your organisation in the future.'''
Could more than one expert participate in different ETSI Technical Committees? (for example: one expert to ERM TG11 and another expert to HF TC)

* '''Yes, this is possible.'''

Is there any possibility to send an expert to '''3GPP meetings?'''

* '''If your organisation is not a 3GPP member the only possibility is limited guest status of 6 months. See more by clicking [https://www.3gpp.org/about-us/membership/guest-membership here]. Should your organisation wish to become a 3GPP member, an additional fee per calendar year is due. Please contact ETSI Membership Care at [mailto:Membership@etsi.org Membership@etsi.org] for further details.'''
Further details on the technical organisation can be found in the [[Delegate's Guide#Technical Organisation|ETSI Delegate's Guide]].

Guidance on how to use the Contributions tool on the Portal is given at https://help.etsi.org/index.php?title=Contributions_application.

Several guides have been produced and made available on the ETSI Portal page:[[File:Picture1.png|center|thumb]]

== NSOs/NSBs participation to ETSI Technical Task Force ==
Depending on the Terms of Reference of a Task Force, NSOs and/or NSBs may be authorised to participate; e.g. According to the ECTF Terms of Reference, ''Participation to the Task Force shall be open-ended and will remain open to all ETSI members, including, without being limited to, ETSI National Standardisation Bodies (NSBs).''

== Overview of Rights by NSO Profile ==
By clicking on the following link [https://ocgwiki.etsi.org/images/d/d7/NSO_Rights_Matrix_20250613.pdf here] you will access a summary of the rights associated with each NSO profile.

Further details on who is allowed to participate in the activities is given [[Chair's Guide#Who is authorised to participate in the activities of an ETSI Technical Group?|here]].

== Discover the new Official Journal of the European Union, act by act! ==
The Official Journal of the European Union (the OJ), in which legal acts are published, moved to act-by-act publication from 1 October 2023.

Discover what will change in this [https://www.youtube.com/watch?v=gBz_FvfOsR8 video demo].

== Work programmes of standardisation bodies ==
European Standardisation Organisations (ESOs) and National Standardisation Bodies (NSBs) are mandated to prepare and publish their work programmes, ensuring transparency and accessibility. In addition, they are obliged to notify the European Commission and other relevant stakeholders of these programmes. This [https://single-market-economy.ec.europa.eu/single-market/goods/european-standards/notification-system/work-programmes-standardisation-bodies_en webpage] provides direct access to the most recent work programmes and their corresponding notification dates, acting as a central repository for standardisation updates.

Stakeholders are notified of policy actions related to European standards to ensure consultation and market relevance, in line with Regulation (EU) No 1025/2012, which requires publication on a dedicated website.

== How stakeholders are informed about EU standardisation policies ==
The purpose of the following [https://single-market-economy.ec.europa.eu/single-market/goods/european-standards/notification-system_en European Commission webpage] is to notify stakeholders about policy actions related to European standardisation (Article 12) publish information on Commission implementing decisions after formal objections to harmonised standards (Article 11(2)).

== Spotlight on ETSI technologies and announcements ==

=== [https://www.etsi.org/newsroom/news# ETSI press releases]: ===
The main target is to ensure the visibility of ETSI members’ work and reinforce the ETSI brand. All the press releases and flash news articles can be used to communicate to your stakeholders with reference to the source.

=== [https://www.etsi.org/events/upcoming-events Up coming ETSI events] ===
Discover the latest innovations, policy developments, and standardization progress by joining us at one of ETSI’s upcoming events. These gatherings bring together industry leaders, technical experts, and stakeholders from around the world.

=== [https://www.etsi.org/media-library/white-papers Recent white papers published] ===
Each white paper includes an abstract or Executive Summary at the beginning of the document. The publication of a new white paper is communicated via all our channels (including distribution list, CL, etc). White papers are under ETSI copyright but a link can be provided to your stakeholders.

=== [https://docbox.etsi.org/ETSI_presentations/ETSI_presentations/ Repository of marketing and communication material] ===
Under the resources tab on the ETSI portal, there are presentations and templates for use by our members:
[[File:Repository communication.png|center|thumb]]
Further information can be obtained by contacting the [https://www.etsi.org/newsroom/press-contact press team].

== What are the existing mailing lists and what are their purposes? ==
The main mailings list has been made available via the [https://portal.etsi.org/TB-SiteMap/NSO/NSOs-toolkit toolkit] made available on the [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] and [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] home page.

===ANNEX_III===

This email distribution list is used by the Secretariat to spread information related to the Standardisation Request deliverable Approval Process (SRdAP) to all Annex III Organisations contacts. This email distribution list is manually maintained. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=ANNEX_III here] (depending on access rights).

===DELIVERABLE-NOTIFICATIONS===
This email distribution list is used by ETSI Secretariat to weekly send notifications to all NSO Official and Voting Contacts. [https://webapp.etsi.org/deliverables/Subscribe.asp Additional subscription may be done by clicking here]. A link is also provided via the ETSI [https://portal.etsi.org/TB-SiteMap/NSO/NSOs-toolkit NSO toolkit] made available on the [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] and [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] Portal page.

Notification sent to the list subscribers to inform about the ETSI Deliverables which have been published or sent on procedure during the past week. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=DELIVERABLE-NOTIFICATIONS here].

===ETSI NSB_INFO ===
This email distribution list is used by ETSI Secretariat to spread information to all the NSB Official and Voting Contacts. Any subscribers to this distribution list can also post to the list to share information. This email distribution list is automatically and dynamically updated every day.

Official and Voting contacts details are taken from the ETSI Directory Services. For the people manually added to the list, a yearly update is launched by the Secretariat. The list can be manually updated on request at any time, when needed. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSB_INFO here].
:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

===ETSI NSO_INFO ===
This email distribution list is used by ETSI Secretariat to spread information to all the NSO Official and Voting Contacts. Any subscribers to this distribution list can also post to the list to share information. This email distribution list is automatically and dynamically updated every day. Official and Voting contacts details are taken from the ETSI Directory Services. For the people manually added to the list, a yearly update is launched by the Secretariat. The list can be manually updated on request at any time, when needed. All emails sent to the list are archived and made available here.

:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

=== ETSI NSO_TRANSLATORS===
This mailing list is used by the Secretariat to inform specific people from the NSB responsible for providing title translations of European Harmonised Standard about the opening of a new Enquiry + Vote (EV) or 2nd Weithed National Vote (VA).
:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

=== Information relating to the AP and EV procedures ===
Notifications are sent to NSO-Contacts mailing list when an ETSI European Standard is registered by the Secretariat for submission to an EN Approval Procedure (AP) and or Enquiry + Vote (EV) in the coming weeks.
===NSB-CONTACTS===
This email distribution list is used by the Secretariat to spread information related to the Standardisation Request deliverable Approval Process (SRdAP) to all the NSBs Official and Voting Contacts. This email distribution list is automatically and dynamically updated every day, with the details contained in the ETSI Directory Services. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSB-CONTACTS here] (depending on access rights).

===NSO-CONTACTS===
This email distribution list is used by the Secretariat to spread information related to the EN Approval Process (ENAP) to all the NSOs Official and Voting Contacts. This email distribution list is automatically and dynamically updated every day, with the details contained in the ETSI Directory Services. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSO-CONTACTS here] (depending on access rights).

== Reporting Regulation 1025/2012 ==
Article 24 of Regulation 1025/2012 requires that ETSI deliver a consolidated report on the implementation of Regulation 1025/2012 to the European Commission. This report is to be delivered to the European Commission by the end March of each year. The information contained is to cover the preceding year.

As a consequence, the information provided by mid-January 2025 should cover the full year 2024. The report to be delivered will not be a bundle of national reports but is to be provided as a consolidated report of information in a format that allows conclusions and comparison over a number of years. As agreed with CEN-CENELEC and the European Commission, this will only be possible if the input is made with structured information based on common questions and some agreed definitions.

Further information can be found on the [https://portal.etsi.org/TB-SiteMap/NSOG/Regulation-reporting-1025-2012 ETSI Portal].

= '''Sharing information with the NSOs''' =
Each year the ETSI Secreatariat contacts each NSO/NSB to verify that information regarding NSO Officials and NSO/NSB Contacts are up to date.

='''Definition of terms & abbreviations'''=

For the purposes of the present document, the following terms and abbreviations apply:

'''Annex III Organisations:''' the European stakeholder organisations defined in the Annex III of the amended Regulation (EU) No 1025/2012.

'''Consensus:''' a general agreement, characterized by the absence of sustained opposition to substantial issues by any important part of the concerned interest and by a process that involves seeking to take into account the views of all parties concerned and to reconcile any conflicting arguments. Consensus need not imply unanimity.

'''EN Approval Process (ENAP):''' the process consisting of a combined Public Enquiry (PE) and, at least, one Weighted National Voting (WNV) procedure performed by the National Standards Organisations (NSOs) in a single process used to adopt a European non-Harmonised Standard.

'''ETSI Deliverable:''' a document (SR, GR, GS, TR, TS, EG, ES or EN); or, in previous nomenclature, ETS, I ETS, ETR, TBR, TCR-TR or TC-TR) produced by ETSI as the result of an ETSI Work Item (WI).

'''ETSI Guide (EG):''' an ETSI Deliverable, containing only informative elements, approved for publication by the ETSI members via the MAP.

'''ETSI-On-Line (EOL) account:''' a set of credentials delivered by ETSI allowing a user to be authenticated to access a number of ETSI IT services.

'''ETSI Standard (ES):''' an ETSI Deliverable, containing normative provisions, approved for publication by the ETSI members via the ETSI Membership Approval Process (MAP).
:::NOTE: If the ES is elaborated in response to a Standardisation Request (SReq), it is then adopted for publication by the National Standardisation Bodies via the ETSI Standardisation Request deliverable Approval Procedure (SRdAP).

'''ETSI Partnership Project (EPP): '''an activity established when there is a need to co operate with external bodies and where such co operation cannot be accommodated within an ETSI Project or Technical Committee.

'''ETSI Project (EP):''' an activity aiming to achieve a well-defined result within a specific time frame, with a set of well-defined resources and focused on a set of ETSI Work Items (WIs). An ETSI Project is relatively self contained and has its own project management. ETSI members only may participate to the activity of an EP.

'''European Standard (EN): '''an ETSI Deliverable containing normative provisions, approved for publication by the National Standards Organisations (NSOs) by application of the ENAP.

'''Harmonised Standard (hEN):''' a European Standard adopted on the basis of a Standardisation Request made by the EC for the application of Union harmonisation legislation, approved for publication by the National Standardisation Bodies (NSBs) by application of the Standardisation Request deliverables Approval Procedure (SRdAP).

:::NOTE: For ETSI Deliverables in previous nomenclatures, consult Annex A.4 of the ETSI Technical Working Procedures (TWP).

'''European standardisation deliverables: '''any other technical specification than a European standard, adopted by a European standardisation organisation for repeated or continuous application and with which compliance is not compulsory.

'''Gross Domestic Product (GDP):''' sum of gross value added by all resident producers in the economy plus any product taxes and minus any subsidies not included in the value of the products.

:::NOTE: Definition of the World Bank available from https://datacatalog.worldbank.org.

'''Group Report (GR):''' an ETSI Deliverable, containing only informative elements, produced and approved for publication by an ISG.

'''Group Specification (GS):''' an ETSI Deliverable, containing normative provisions, produced and approved for publication by an ISG.

'''Head of National Delegation:''' person appointed by a National Delegation, and notified to the Director-General, to hold the role. The Head of National Delegation shall be appointed amongst the representatives of the organisations forming the National Delegation.

'''Industry Specification Group (ISG):''' an activity organised within a specific time frame, around a set of ETSI WIs addressing a specific technology area and supplementing the existing standards development process. ETSI members and non-ETSI members may participate to the activity of an ISG.

'''Special Report (SR):''' an ETSI Deliverable, containing only informative elements made publicly available for reference purposes.
An SR may be produced and approved respectively by:
*an ETSI Technical Body (TB);
*an ad-hoc group of the General Assembly (GA), Board or Operational Coordination Group (OCG);
*the ETSI Director-General on behalf of the General Assembly, Board or OCG.
:::NOTE: If the ES is elaborated in response to a Standardisation Request (SReq), it is then adopted for publication by the National Standardisation Bodies Group via the ETSI Standardisation Request deliverable Approval Procedure (SRdAP).

'''Membership Approval Process (MAP):''' approval process consisting of Weighted Individual Voting by Full and Associate members, used for the approval of an ES or an EG (see Articles 11.2.2, 11.3 and 14 of the Rules of Procedure).

'''National delegation:''' group formed by representatives of Full member organisations registered in the same country.

'''National Standards Body (NSB):''' a National Standards Organisation (NSO) which is listed by the EC in the OJEU, as per Article 27 of the amended Regulation (EU) No 1025/2012.

'''National Standards Bodies Group (NSBG):''' the ETSI decision-making body composed of the National Standardisation Bodies (NSOs). The NSB Group is a subset of the National Standards Organisation Group (NSOG).

'''National Standards Organisations (NSO):''' organisations whose function is to carry out at national level the activities related to Standstill, Public Enquiry, establishment of the national position for the vote on draft European Standards as well as the transposition and withdrawal of national standards. These organisations are recognized by their governments as being authorized to make those standards available to the public at the national level.

'''National Standards Organisations Group (NSOG):''' the ETSI decision-making body composed of the National Standards Organisations (NSOs), from CEPT countries, which have signed the ETSI-NSO Agreement.

'''Public Enquiry (PE):''' the national consultation undertaken by a National Standards Organisation (NSO) to evaluate the likely acceptance or withdrawal of a European Standard (EN).

'''Standardisation Request (SReq):''' a request (mandate) from the European Commission to the European Standards Organisations (ESOs) to draw up and adopt European Standards or European standardisation deliverables in support of European policies and legislation.

'''Standardisation Request deliverable Approval Process (SRdAP):''' the process consisting of a combined Public Enquiry (PE) and, at least, one Weighted National Voting (WNV) procedure performed by the National Standardisation Bodies in a single process used to adopt a European Standard (EN) or a European standardisation deliverable requested by the EC/EFTA SReq.

'''Technical comment: '''a comment which proposes a technical change in an ETSI Deliverable.
A technical change is one which, implicitly or explicitly, adds, removes or modifies provisions of the deliverable.

:::NOTE: Technical changes can result in modified behaviour of equipment or systems designed to be conformant to that deliverable.

'''Technical Committee (TC):''' an activity organised around a set of ETSI WIs addressing a specific technology area that may contribute to more than one Technical Group and which provides continuity. ETSI members only may participate to the activity of a TC.

'''Technical Group:''' a Technical Committee (TC), an ETSI Project (EP), an ETSI Partnership Project (EPP), a Special Committee (SC) or an Industry Specification Group (ISG).

'''Technical Report (TR):''' an ETSI Deliverable, containing only informative elements, produced and approved for publication by a TB.

'''Technical Specification (TS):'''an ETSI Deliverable, containing normative provisions, produced and approved for publication by a TB.

'''Weighted National Voting (WNV):''' the vote cast to express the national position of a country (following a national consultation) for the adoption or withdrawal of a European Standard or a European standardisation deliverable.

'''WISR:''' Work Item (WI) created in response to a Standardisation Request.

'''Work Item (WI):''' a description of a standardisation task.

'''[https://portal.etsi.org/webapp/WorkProgram/Expert/QueryForm.asp ETSI Work Programme (EWP)]''': the complete set of ETSI Work Items.

File:E-Approval template.jpg

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Martinn:

visual of the e-Approval application home page.

File:Figure4 NSOs.jpg

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File:Standstill.png

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NSOs Guide

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='''Introduction'''=

This guide provides a step-by-step guidance on the essential elements, most common practices and responsibilities of the National Standards Organisations (NSOs) and National Standardisation Bodies (NSBs).

An NSO is an organisation that develops, maintains and coordinates voluntary standardisation activities in a particular country. NSOs typically represent the interests of various stakeholders, including businesses, consumers, academia and government.

An NSB is an NSO from the European Economic Area and thus from one of the following countries: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, The Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain or Sweden.

The information contained in this guide is based on the Rules of Procedure (RoP) and Technical Working Procedure (TWP) contained in the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives], the European Commission Regulations (EU) [https://eur-lex.europa.eu/legal-content/FR/TXT/?uri=celex%3A32012R1025 N° 1025/2012], and amendment [https://eur-lex.europa.eu/eli/reg/2022/2480/oj N° 2022/2480] and also on the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

='''Roles'''=
==The NSO/NSB Official Contact==
The Official Contact is the person designated by the NSO to be the main contact person between ETSI and the NSO/NSB.
There is only one Official Contact per NSO/NSB, ensuring that all the contact details within the organisation are correctly registered in the ETSI Directory Services application. Contact details can be consulted via the [https://portal.etsi.org/webapp/TelDir/TelDirectory.asp Directory Services] page.
[[File:Picture nso.jpg|center|frame]]
The '''NSO Official Contact''' is responsible for the following tasks within the represented country:

* ensuring that no national standardisation activity or publication of any new or revised standard, which could prejudice the preparation of a standard, is undertaken during the Standstill period of a European standard (EN);
* carrying out the Public Enquiry (PE);
* establishing the national position of the represented country;
* ensuring the transposition of the adopted ENs into national standards;
* ensuring the withdrawal of any conflicting national standards with any recently adopted ENs.

The '''NSB Official Contact''' has the same responsibilities listed above plus:

* participating in the EC/EFTA Standardisation Requests (SReq) drafting process;
* participating in the Weighted National Voting procedure to accept SReqs;
* participating in the Weighted National Voting procedure to adopt Work Item(s) identified in the Standardisation Request (WISR); and
* providing ETSI with the title translations into the mandatory official languages via the e-Approval application.

==The NSO/NSB Voting Contact==
The Voting Contact is a person designated by the Official Contact to cast votes during Weighted National Voting procedures and submit comments during Public Enquiries.

The Official Contact may decide to be also considered as a Voting Contact. It is possible to have several Voting Contacts within the same organisation, but only the last vote cast by the Voting Contact of an NSO during a Weighted National Voting procedure will count. It is the responsibility of the NSO to decide which Voting Contact can vote, the ETSI Secretariat has no responsibility in this area.

In specific conditions, the Weighted National Voting procedure may take place at the ETSI General Assembly level, and in such a case, it is the responsibility of the Head of each National Delegation to cast a vote, after consultation of the relevant NSO.

== NSOs profiles and details ==
The profiles and details of the NSOs are available [https://www.etsi.org/about/our-partnerships here]

For more information:

[[Delegate's Guide#ETSI%20Information%20Policy|https://ocgwiki.etsi.org/index.php?title=Delegate%27s_Guide#ETSI_Information_Policy]]

https://ocgwiki.etsi.org/index.php?title=Delegate%27s_Guide#Useful_links_to_find_out_more

==Head of National Delegation (HND)==
The Head of National Delegation is the person appointed by a National Delegation (i.e. the ETSI Full members from the same country) and notified to the Director-General. The Head of National Delegation shall be appointed amongst the representatives of the organisations forming the National Delegation.

==The ETSI Secretariat Primary Contacts==
The role of the [https://portal.etsi.org/TB-SiteMap/NSO/Contact Primary Contacts] consists in:
* providing meeting facilities and organising meetings;
* facilitating communication within the groups;
* helping wherever possible the NSOs/NSBs achieving their strategic goals; and
* supporting the NSO/NSB Groups completing their duties using the tools put in place to make their tasks easier.

='''NSOG/NSBG-ETSI meetings'''=

ETSI will have periodic meetings with the NSOs/NSBs to manage the co-operation established in the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

These meetings may be hybrid (combination of a physical meeting with physical and remote participation via electronic means) or held fully online via electronic means.

='''Agreements'''=

==ETSI-NSO Agreement==

All recognised NSOs/NSBs notified to the ETSI Director-General under Article 13.2 of the Rules of Procedure are entitled to sign the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].
==Distribution Agreement==
The distribution agreement allows the NSOs to distribute ETSI standards. In return the NSOs who distribute ETSI standards shall provide an annual report detailing information on distributed standards for analysis and evaluation purposes. NSOs that do not distribute ETSI standards are exempt from this agreement.

='''Responsibilities'''=
[[File:Figure4_NSOs.jpg|frame|right]]

==Standstill==
Standstill is the obligation accepted by the NSOs and the ETSI members not to undertake any national standardisation activity which could prejudice the preparation of an EN or a European standardisation deliverable and, not to publish a new or revised standard which is not completely in line with an existing EN or European standardisation deliverable.
Standstill applies to an individual work item leading to an EN or a European standardisation deliverable and accepted by the ETSI General Assembly, with a precise scope and target date. It does not apply to areas or programmes of work as such. General provisions are given in Article 13.3.2 of the Rules of Procedure.
The [https://webapp.etsi.org/standstill/standstillForm.asp ETSI Standstill application] allows anyone to view the ETSI Work Items under the perspective of the available Standstill information.

===Imposition and release of standstill===
Following the adoption by the responsible Technical Group of a new Work Item (WI) or the endorsement of a new Work Item(s) identified in the Standardisation Request (WISR) intended to result in an EN or a European standardisation deliverable and prior to the drafting of this standard, ETSI shall notify the NSO/NSB as soon as a decision regarding imposition or release of standstill has been made.
Standstill shall start sixty (60) calendar days after the adoption of the Work Item (WI) or Work Item(s) identified in the Standardisation Request (WISR), or at the start of the work, whichever date comes later.
Standstill remains in force until withdrawal of the EN or the European standardisation deliverable, unless it is released by decision of the ETSI General Assembly.

===Infringement of standstill===
Standstill is not infringed by:

# the issue by an NSO/NSB of a draft standard for Public Enquiry intended and designated as a contribution to ISO/IEC and/or CEN/CENELEC/ETSI standardisation;
# the publication by an NSO/NSB, within three (3) months of the start of standstill, of a national standard which that NSO/NSB has already approved;
# the publication by an NSO/NSB, after notifying the ETSI Director-General, of a national standard adopting, without change, a published ITU-T or ITU-R Recommendation or a standard in the field of ETSI's interest prepared by the ISO/IEC, where there is neither an EN nor a European standardisation deliverable already in existence.

In cases 2) and 3) the NSO/NSB commits itself to aligning the national standard with the eventual EN or European standardisation deliverable, when issued.

==EN Approval Process (ENAP)==
ETSI may elaborate ENs on proposal from at least four (4) Full and/or Associate members in accordance with the provisions of Article 2.2.1 of the Technical Working Procedure.
These ENs shall be adopted by the eligible NSOs through the [https://www.etsi.org/images/articles/SMP/ENAP_EN.gif ENAP] as specified in Article 13.2 of the Rules of Procedure.

===Participation to the combined Public Enquiry + Weighted National Voting procedure===
An Approval Procedure (AP) is a national consultation undertaken by each NSO in its country to evaluate the likely acceptance of an EN. The AP period (90 calendar days) may be extended by ETSI on receipt of a justified request from an NSO.

ETSI undertakes to notify all NSOs the start and end of the AP and to provide access to the relevant EN. The comments, if any, resulting from an AP may be of technical or non-technical nature.

It is necessary to use the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application to cast votes and submit comments. If access to the ETSI servers is denied, please apply for an [https://portal.etsi.org/createaccount#/home ETSI EOL account] or contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

Comments shall be submitted using the ETSI dedicated ENAP or SRdAP comments and resolution report [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK template]. The template is available on the online [https://portal.etsi.org/webapp/EApproval/ e-Approval application home page] (see figure 1) or on the ETSI [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] or [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] Portal page. See clause 4.2.3 for more details.

[[File:Figure5_NSOs.jpg|frame|Figure 1: e-Approval application (home page)|center]]

===Participation to the 2nd Weighted National Voting procedure===
A Weighted National Vote is the expression of an opinion resulting from of a national consultation undertaken by each NSO to collect all views expressed in its country on the adoption of a European Standard.
A Weighted National Vote shall be carried out over a period of sixty (60) calendar days.
The Weighted National Vote period may be extended by ETSI on receipt of a justified request from a NSO.
ETSI undertakes to notify all NSOs the start and end of the Weighted National Vote and to provide access to the relevant European Standard.
:::IMPORTANT: When a country is represented by more than one NSO, any of the NSOs have the right to vote but only one vote per country shall be counted as vote cast. Votes may be changed by Official or Voting contact of the same country prior to the closing of the vote. Only the last vote casted before the closing of the Weighted National Vote will be considered.

===How to submit comments and/or cast votes via the e-Approval application===
The NSO undertakes to carry out the public enquiry in its country and to consider all views expressed in its country before deciding how to cast any votes.
It is essential to consolidate all comments received by the set deadline, using the [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report TEMPLATE].

[[File:Figure6_NSOs.jpg|frame|center]]

Some advices for the resolution meeting on dealing with comments collected during the Public Enquiry are given in the [https://ocgwiki.etsi.org/index.php?title=Chair%27s_Guide#ENAP_Resolution_meetings ETSI Chair's Guide].
When the template has been duly filled in and/or the decision to cast a vote has been taken, it is time to access the voting tool.

All details on how to submit comments and cast votes on ENAP can be consulted by clicking [https://help.etsi.org/index.php?title=E-Approval_Application HERE].

==Standardisation Request deliverables Approval Process (SRdAP)==
ETSI may elaborate ENs and European standardisation deliverables in response to SReqs to support the European legislation or policies, in accordance with the amended Regulation (EU) No 1025/2012. These deliverables shall be adopted by the eligible NSBs throughout the [https://www.etsi.org/images/articles/SMP/SRdAP_EN_SRdAP_.gif SRdAP].

===Participation to the Standardisation Request (SReq) drafting process===
The NSBs, the NSOs and the Annex III organisations, are involved in the ETSI process to comment and/or propose modifications to the working draft SReq text as explained in Articles 20.2 to 20.3.3 of the Rules of Procedure.

The NSBs, the NSOs and Annex III organisations will be requested during a meeting organised by the Secretariat, to submit preliminary comments, on the distributed SReq draft. It is possible to invite whomever necessary within a NSB, NSO and Annex III organisation to this meeting. For discussions concerning the distributed SReq draft, managers or policy officers would be more appropriate but since all organisations are different, this depends on the individual structure and organisation.

[[File:Figure7ab_NSOs.jpg|frame|center]]

===Acceptance of the Standardisation Request (SReq)===
When the draft of a new Standardisation Request (SReq) is finalised, the NSBG members will be asked to accept or reject the submitted Standardisation Request within twenty-five (25) calendar days.

During this twenty-five (25) calendars-day period, each NSBG member may receive comments from the NSOs, Annex III organisations, the BOARD, OCG members and from the Technical Group. The NSB's national position to adopt or reject the proposed SReq will have to be submitted via the TB decision/support [https://portal.etsi.org/webapp/tbdecision3/Menu.asp#/Voting tool].

Within 30 calendar days after ETSI receives the official Standardisation Request (SReq), and following the closure of the NSBG members' vote, the Director-General, on behalf of ETSI, shall inform the EC, EFTA, relevant Technical Groups, the NSBG, the NSOG, Annex III Organizations, and all ETSI members of the NSBG's decision.

===Adoption of the WISR(s)===
Upon receipt of the Work Item(s) identified in the Standardisation Request (WISR) and created by the responsible Technical Group, each NSB can express the national position to adopt or reject/change/stop the proposed WISR via the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application.

===Participation to the combined Public Enquiry + Weighted National Voting procedure===

The Enquiry + Vote (EV) comprises a Public Enquiry (see Article 21.4 of the Rules of Procedure) and a Weighted National Voting procedure (see Article 21.5 of the Rules of Procedure) performed in a combined procedure undertaken by each NSB in its own country to evaluate the likely acceptance of a European Standard or a European standardisation deliverable. See Article 21.2.1 of the Rules of Procedure for full details.

::'''Important:''' The Enquiry + Vote period (90 calendar days) may be extended by ETSI on receipt of a justified request from an NSB.

ETSI undertakes to notify all NSBs the start and end dates of the Enquiry + Vote and to provide access to relevant European Standard(s) or European standardisation deliverable(s).

It is important that comments are submitted using the ETSI dedicated [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report template] (see clause 4.3.6).

The comments, if any, resulting from an Enquiry + Vote may be of '''technical''' or '''non-technical''' nature.
Guidance and instructions on how to submit comments and cast votes are given in clause 4.3.6.

For all European Harmonised Standards, when submitting comments or casting a vote, a box called "Translated title" is displayed.
It is the exclusive responsibility of each NSB whose official language is listed below to provide ETSI with the '''translation''' into its own language, via the ETSI online [https://portal.etsi.org/webapp/EApproval/ eApproval application].

List of official languages (25):
Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Icelandic, Italian, Latvian, Lithuanian, Maltese, Norwegian, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

::'''Important:''' In order to have an European Harmonised Standards listed in the OJEU, it is mandatory to have its title translated in all the official languages.

===Participation to the 2nd Weighted National Voting procedure===
A Vote Adoption is the expression of an opinion resulting from a national consultation undertaken by each NSB to collect all views expressed in its country on the adoption of a European Standard or a European standardisation deliverable.

A Vote Adoption shall be carried out over a period of sixty (60) calendar days.

The Vote Adoption period may be extended by ETSI on receipt of a justified request from a NSB.

ETSI undertakes to notify all NSBs at the start and end of the Vote Adoption and to provide access to the relevant a European Standard or a European standardisation deliverable.

::'''Important:''' When more than one NSB represent a country, any of the NSBs have the right to vote but only one vote per country shall be counted as vote cast. Votes may be changed by any of the NSBs of the same country prior to the closing of the vote. Only the last vote casted before the closing of the Weighted National Vote will be considered.

===How to submit comments and/or cast votes===
The NSB undertakes to carry out the public enquiry in its country and to consider all views expressed in its country before deciding how to cast any votes.

It is essential to consolidate all comments received by the set deadline, using the [https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fportal.etsi.org%2FPortals%2F0%2FTBpages%2Fedithelp%2FDocs%2FENAP_or_SRdaP_comments_and_resolution_reports.docx&wdOrigin=BROWSELINK ENAP or SRdAP comments and resolution report TEMPLATE] (see TEMPLATE).
Some advices for the resolution meeting on dealing with comments collected during the Public Enquiry are given in the [https://ocgwiki.etsi.org/index.php?title=Chair%27s_Guide#ENAP_Resolution_meetings ETSI Chair's Guide].

When the template has been duly filled in and/or the decision to cast a vote has been taken, it is time to access the voting tool.
All details on how to submit comments and cast votes on SRdAP can be consulted by clicking [https://portal.etsi.org/Portals/0/TBpages/NSBG/Docs/Guidance%20on%20how%20to%20submit%20comments%20and%20vote.pdf HERE].

='''Transposition'''=
Each NSO shall take measures to ensure the visibility of European Standards or European standardisation deliverables on a national level:
* by publication of an identical text; or
* by publication of an endorsement (i.e. publication of an endorsement sheet or official announcement) within a short time after its publication by ETSI.

"Publication of an identical text" means identical in technical content and presentation (except translation) and with no restrictions for application.
"Endorsement" means that it shall be stated that the European Standard or European standardisation deliverable has been approved together with the number, title and date, and location from where copies of the text may be obtained.

European Standards or European standardisation deliverables thus published or endorsed, shall be given the status of national standards.
It is the responsibility of each NSO to update the [https://portal.etsi.org/webapp/Transposition/home.aspx ETSI Transposition and Withdrawal database]. A [https://portal.etsi.org/webapp/Transposition/manual.aspx?topic=Overview user manual guide] is provided via the tool itself. A [https://ocgwiki.etsi.org/images/d/d4/How_to_consult_and_declare_transposed_ETSI_Standards.pdf PDF] and a [https://portal.etsi.org/Portals/0/TBpages/NSOG/How%20to%20consult%20and%20transpose%20ETSI%20Standards.mp4 Video] format are also available for your convenience.

='''Translation'''=
Once a European Standard or European standardisation deliverable has been adopted and published in English as an official standard, it may be translated into another language and published equally as an official version of the standard.

Each NSO is entitled to translate standards into the language(s) of its own country, in accordance with Article 8 of the [https://etsisign.eu1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDi5sRNHpzZXSLmat-YMhP7Ocp_1sEYbdRmsjREUEW8uboWsI-7MWrEIGHdU8UfSXo* ETSI-NSO Agreement].

The costs of all translations of standards shall be covered by the parties interested.

='''Withdrawal of conflicting national standards'''=

When an EN on a specific matter has been published by ETSI, the NSOs shall ensure that all conflicting national standards on that specific matter are withdrawn on an agreed date set by the General Assembly.

='''Tools'''=

==ETSI online e-Approval application==
ETSI NSOs and NSBs are authorized to cast votes and submit comments electronically using the ETSI online [https://portal.etsi.org/webapp/EApproval/ e-Approval] application.

The ETSI Technical Groups can consult the submitted comments on ETSI European Standards and European standardisation deliverables as soon as an approval procedure is launched. The casted votes are made available at the closure of the approval procedure.

==ETSI Work Programme application==

The [https://portal.etsi.org/webapp/WorkProgram/SimpleSearch/QueryForm.asp ETSI Work Programme] application is an application which contains all the information needed with regard to the documents’ version number, title, keywords, status and much more.

It provides an easy way to search for ETSI standards by running dynamic database queries.
To download the document, just click on the corresponding download standard icon (on the top right-hand side). Depending on the status as an ETSI member or non ETSI member, one has the option of downloading either the Word® or the PDF version.

This application allows to download individual copies of ETSI publications free of charge.

If further help is needed, please contact us at [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

==European Standards compared versions==

A list can be obtained of the most recent [https://docbox.etsi.org/Partners/nso/Compared_versions ENs sent on approval compared] with the previous published version of the same European Standard (if any).

These documents are made available in order to facilitate the comprehension of the changes made between the two versions.
In the same spirit, a list of the latest versions of published [https://portal.etsi.org/Services/editHelp/To-help-you-in-your-work/Services/HS-compared-versions European Harmonised Standards compared with the previous versions] is made available.

==Metadata==

ETSI makes information related to the production of deliverables accessible via its website at [https://docbox.etsi.org/Metad here].

{|
| • WI number || • Schedule/milestones
|-
| • Type and document number|| • Mandates if any
|-
| • Version number|| • hEN or not
|-
| • Procedures/Actions (all)|| • Scope||
|-
| • Title || • Keywords||
|-
| • Technical Body || • Stage codes||
|}

What is listed above are the weekly collected information of the published ETSI Deliverables, called "metadata", which are made available at [https://docbox.etsi.org/Metad/Weekly_Pub/ here].

They are produced to be imported into electronic tools/applications that any NSOs may wish to develop in order to circulate information in an efficient way, without having to manually record the data for each deliverable recently produced.

DKE has kindly accepted to share their experience in the present wiki guide in order to explain how the metadata can be used. DKE uses these metadata to circulate information among their experts in national standardisation committees. DKE automatically imports the metadata in their own database every week. Metadata from IEC and CENELEC can also be fed in the same tool. After importing the metadata, deliverables can be found in a personalized display of the application. The documents are already allocated to the national mirror committees. Here is an example of the result where DKE/K 738 is the national mirror to ETSI/ERM TG MARINE. Consequently, EN 300 338-7 Final Draft Version 1.1.0:2022-02 has been circulated in this committee. The external experts can perform a single or group download. Users can also get notification emails which can be customized.

[[File:Figure8_NSOs.jpg|frame|center]]

This is the internal view that shows where the circulation is done.

[[File:Figure9_NSOs.jpg|frame|center]]

Any tool/application can be automatically fed. To do so, it is necessary to create an automatic bulk download. This is something that needs to be put in place by the NSO IT service. ETSI IT can help if necessary.
These metadata are password protected. For this reason, it is necessary to log in to access the information. If any difficulties are encountered when accessing the file, please contact us at [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

='''FAQ - Frequently Asked Questions'''=
==Where can I find the Technical Group resolution report?==

When an action is closed; the Technical Group Chair shall complete the Technical Group resolution meeting report to identify the decision taken in the Technical Group for each submitted comment. Then the report is uploaded on the ETSI online e Approval application.

[[File:Figure10_NSOs.jpg|frame|center]]

==What does "Under comments assessment" means?==

When "Under comments assessment" appears when searching for a closed action, it means that comments have been submitted during the approval process, and the Technical Officer has not yet finalised the categorization assessment.

[[File:Figure11_NSOs.jpg|frame|center]]

If a comment categorized as "non-technical" implies technical changes, the NSO who has submitted the comment, can be contacted to discuss the nature of the comment. When all comments have been carefully checked by the Technical Officer/Technical Group, the validation is made, and the results are displayed, and all parties are informed.

== How to download all meeting contributions in a bulk? ==
Please follow the instructions provided in the pictures below.
[[File:Download contributions 1.png|center|thumb|300x300px]]
[[File:Download contributions 2).png|center|thumb|300x300px]]

== NSOs participating in technical meetings ==
What are the conditions for sending an expert to join an ETSI TC or Work Group?

* '''If your organisation is an ETSI member, anyone can join under your organisation membership, however you must be aware that you are responsible for ensuring ETSI rules are followed. The Delegates will be tagged as representing your organisation.'''
Is it possible for Expert to join the corresponding Technical Committee for an unlimited time?
*'''Yes it is. However, it is requested to inform ETSI Membership Care at [mailto:Membership@etsi.org Membership@etsi.org] if this Delegate no longer represent your organisation in the future.'''
Could more than one expert participate in different ETSI Technical Committees? (for example: one expert to ERM TG11 and another expert to HF TC)

* '''Yes, this is possible.'''

Is there any possibility to send an expert to '''3GPP meetings?'''

* '''If your organisation is not a 3GPP member the only possibility is limited guest status of 6 months. See more by clicking [https://www.3gpp.org/about-us/membership/guest-membership here]. Should your organisation wish to become a 3GPP member, an additional fee per calendar year is due. Please contact ETSI Membership Care at [mailto:Membership@etsi.org Membership@etsi.org] for further details.'''
Further details on the technical organisation can be found in the [[Delegate's Guide#Technical Organisation|ETSI Delegate's Guide]].

Guidance on how to use the Contributions tool on the Portal is given at https://help.etsi.org/index.php?title=Contributions_application.

Several guides have been produced and made available on the ETSI Portal page:[[File:Picture1.png|center|thumb]]

== NSOs/NSBs participation to ETSI Technical Task Force ==
Depending on the Terms of Reference of a Task Force, NSOs and/or NSBs may be authorised to participate; e.g. According to the ECTF Terms of Reference, ''Participation to the Task Force shall be open-ended and will remain open to all ETSI members, including, without being limited to, ETSI National Standardisation Bodies (NSBs).''

== Overview of Rights by NSO Profile ==
By clicking on the following link [https://ocgwiki.etsi.org/images/d/d7/NSO_Rights_Matrix_20250613.pdf here] you will access a summary of the rights associated with each NSO profile.

Further details on who is allowed to participate in the activities is given [[Chair's Guide#Who is authorised to participate in the activities of an ETSI Technical Group?|here]].

== Discover the new Official Journal of the European Union, act by act! ==
The Official Journal of the European Union (the OJ), in which legal acts are published, moved to act-by-act publication from 1 October 2023.

Discover what will change in this [https://www.youtube.com/watch?v=gBz_FvfOsR8 video demo].

== Work programmes of standardisation bodies ==
European Standardisation Organisations (ESOs) and National Standardisation Bodies (NSBs) are mandated to prepare and publish their work programmes, ensuring transparency and accessibility. In addition, they are obliged to notify the European Commission and other relevant stakeholders of these programmes. This [https://single-market-economy.ec.europa.eu/single-market/goods/european-standards/notification-system/work-programmes-standardisation-bodies_en webpage] provides direct access to the most recent work programmes and their corresponding notification dates, acting as a central repository for standardisation updates.

Stakeholders are notified of policy actions related to European standards to ensure consultation and market relevance, in line with Regulation (EU) No 1025/2012, which requires publication on a dedicated website.

== How stakeholders are informed about EU standardisation policies ==
The purpose of the following [https://single-market-economy.ec.europa.eu/single-market/goods/european-standards/notification-system_en European Commission webpage] is to notify stakeholders about policy actions related to European standardisation (Article 12) publish information on Commission implementing decisions after formal objections to harmonised standards (Article 11(2)).

== Spotlight on ETSI technologies and announcements ==

=== [https://www.etsi.org/newsroom/news# ETSI press releases]: ===
The main target is to ensure the visibility of ETSI members’ work and reinforce the ETSI brand. All the press releases and flash news articles can be used to communicate to your stakeholders with reference to the source.

=== [https://www.etsi.org/events/upcoming-events Up coming ETSI events] ===
Discover the latest innovations, policy developments, and standardization progress by joining us at one of ETSI’s upcoming events. These gatherings bring together industry leaders, technical experts, and stakeholders from around the world.

=== [https://www.etsi.org/media-library/white-papers Recent white papers published] ===
Each white paper includes an abstract or Executive Summary at the beginning of the document. The publication of a new white paper is communicated via all our channels (including distribution list, CL, etc). White papers are under ETSI copyright but a link can be provided to your stakeholders.

=== [https://docbox.etsi.org/ETSI_presentations/ETSI_presentations/ Repository of marketing and communication material] ===
Under the resources tab on the ETSI portal, there are presentations and templates for use by our members:
[[File:Repository communication.png|center|thumb]]
Further information can be obtained by contacting the [https://www.etsi.org/newsroom/press-contact press team].

== What are the existing mailing lists and what are their purposes? ==
The main mailings list has been made available via the [https://portal.etsi.org/TB-SiteMap/NSO/NSOs-toolkit toolkit] made available on the [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] and [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] home page.

===ANNEX_III===

This email distribution list is used by the Secretariat to spread information related to the Standardisation Request deliverable Approval Process (SRdAP) to all Annex III Organisations contacts. This email distribution list is manually maintained. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=ANNEX_III here] (depending on access rights).

===DELIVERABLE-NOTIFICATIONS===
This email distribution list is used by ETSI Secretariat to weekly send notifications to all NSO Official and Voting Contacts. [https://webapp.etsi.org/deliverables/Subscribe.asp Additional subscription may be done by clicking here]. A link is also provided via the ETSI [https://portal.etsi.org/TB-SiteMap/NSO/NSOs-toolkit NSO toolkit] made available on the [https://portal.etsi.org/tb.aspx?tbid=915&SubTB=915#/ NSOG] and [https://portal.etsi.org/fcga.aspx?tbid=910&SubTB=910#/ NSBG] Portal page.

Notification sent to the list subscribers to inform about the ETSI Deliverables which have been published or sent on procedure during the past week. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=DELIVERABLE-NOTIFICATIONS here].

===ETSI NSB_INFO ===
This email distribution list is used by ETSI Secretariat to spread information to all the NSB Official and Voting Contacts. Any subscribers to this distribution list can also post to the list to share information. This email distribution list is automatically and dynamically updated every day.

Official and Voting contacts details are taken from the ETSI Directory Services. For the people manually added to the list, a yearly update is launched by the Secretariat. The list can be manually updated on request at any time, when needed. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSB_INFO here].
:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

===ETSI NSO_INFO ===
This email distribution list is used by ETSI Secretariat to spread information to all the NSO Official and Voting Contacts. Any subscribers to this distribution list can also post to the list to share information. This email distribution list is automatically and dynamically updated every day. Official and Voting contacts details are taken from the ETSI Directory Services. For the people manually added to the list, a yearly update is launched by the Secretariat. The list can be manually updated on request at any time, when needed. All emails sent to the list are archived and made available here.

:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

=== ETSI NSO_TRANSLATORS===
This mailing list is used by the Secretariat to inform specific people from the NSB responsible for providing title translations of European Harmonised Standard about the opening of a new Enquiry + Vote (EV) or 2nd Weithed National Vote (VA).
:::NOTE: Should a new name be subscribed to this list please contact [mailto:webvote-contact@etsi.org webvote-contact@etsi.org].

=== Information relating to the AP and EV procedures ===
Notifications are sent to NSO-Contacts mailing list when an ETSI European Standard is registered by the Secretariat for submission to an EN Approval Procedure (AP) and or Enquiry + Vote (EV) in the coming weeks.
===NSB-CONTACTS===
This email distribution list is used by the Secretariat to spread information related to the Standardisation Request deliverable Approval Process (SRdAP) to all the NSBs Official and Voting Contacts. This email distribution list is automatically and dynamically updated every day, with the details contained in the ETSI Directory Services. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSB-CONTACTS here] (depending on access rights).

===NSO-CONTACTS===
This email distribution list is used by the Secretariat to spread information related to the EN Approval Process (ENAP) to all the NSOs Official and Voting Contacts. This email distribution list is automatically and dynamically updated every day, with the details contained in the ETSI Directory Services. All emails sent to the list are archived and made available [https://list.etsi.org/scripts/wa.exe?A0=NSO-CONTACTS here] (depending on access rights).

== Reporting Regulation 1025/2012 ==
Article 24 of Regulation 1025/2012 requires that ETSI deliver a consolidated report on the implementation of Regulation 1025/2012 to the European Commission. This report is to be delivered to the European Commission by the end March of each year. The information contained is to cover the preceding year.

As a consequence, the information provided by mid-January 2025 should cover the full year 2024. The report to be delivered will not be a bundle of national reports but is to be provided as a consolidated report of information in a format that allows conclusions and comparison over a number of years. As agreed with CEN-CENELEC and the European Commission, this will only be possible if the input is made with structured information based on common questions and some agreed definitions.

Further information can be found on the [https://portal.etsi.org/TB-SiteMap/NSOG/Regulation-reporting-1025-2012 ETSI Portal].

= '''Sharing information with the NSOs''' =
Each year the ETSI Secreatariat contacts each NSO/NSB to verify that information regarding NSO Officials and NSO/NSB Contacts are up to date.

='''Definition of terms & abbreviations'''=

For the purposes of the present document, the following terms and abbreviations apply:

'''Annex III Organisations:''' the European stakeholder organisations defined in the Annex III of the amended Regulation (EU) No 1025/2012.

'''Consensus:''' a general agreement, characterized by the absence of sustained opposition to substantial issues by any important part of the concerned interest and by a process that involves seeking to take into account the views of all parties concerned and to reconcile any conflicting arguments. Consensus need not imply unanimity.

'''EN Approval Process (ENAP):''' the process consisting of a combined Public Enquiry (PE) and, at least, one Weighted National Voting (WNV) procedure performed by the National Standards Organisations (NSOs) in a single process used to adopt a European non-Harmonised Standard.

'''ETSI Deliverable:''' a document (SR, GR, GS, TR, TS, EG, ES or EN); or, in previous nomenclature, ETS, I ETS, ETR, TBR, TCR-TR or TC-TR) produced by ETSI as the result of an ETSI Work Item (WI).

'''ETSI Guide (EG):''' an ETSI Deliverable, containing only informative elements, approved for publication by the ETSI members via the MAP.

'''ETSI-On-Line (EOL) account:''' a set of credentials delivered by ETSI allowing a user to be authenticated to access a number of ETSI IT services.

'''ETSI Standard (ES):''' an ETSI Deliverable, containing normative provisions, approved for publication by the ETSI members via the ETSI Membership Approval Process (MAP).
:::NOTE: If the ES is elaborated in response to a Standardisation Request (SReq), it is then adopted for publication by the National Standardisation Bodies via the ETSI Standardisation Request deliverable Approval Procedure (SRdAP).

'''ETSI Partnership Project (EPP): '''an activity established when there is a need to co operate with external bodies and where such co operation cannot be accommodated within an ETSI Project or Technical Committee.

'''ETSI Project (EP):''' an activity aiming to achieve a well-defined result within a specific time frame, with a set of well-defined resources and focused on a set of ETSI Work Items (WIs). An ETSI Project is relatively self contained and has its own project management. ETSI members only may participate to the activity of an EP.

'''European Standard (EN): '''an ETSI Deliverable containing normative provisions, approved for publication by the National Standards Organisations (NSOs) by application of the ENAP.

'''Harmonised Standard (hEN):''' a European Standard adopted on the basis of a Standardisation Request made by the EC for the application of Union harmonisation legislation, approved for publication by the National Standardisation Bodies (NSBs) by application of the Standardisation Request deliverables Approval Procedure (SRdAP).

:::NOTE: For ETSI Deliverables in previous nomenclatures, consult Annex A.4 of the ETSI Technical Working Procedures (TWP).

'''European standardisation deliverables: '''any other technical specification than a European standard, adopted by a European standardisation organisation for repeated or continuous application and with which compliance is not compulsory.

'''Gross Domestic Product (GDP):''' sum of gross value added by all resident producers in the economy plus any product taxes and minus any subsidies not included in the value of the products.

:::NOTE: Definition of the World Bank available from https://datacatalog.worldbank.org.

'''Group Report (GR):''' an ETSI Deliverable, containing only informative elements, produced and approved for publication by an ISG.

'''Group Specification (GS):''' an ETSI Deliverable, containing normative provisions, produced and approved for publication by an ISG.

'''Head of National Delegation:''' person appointed by a National Delegation, and notified to the Director-General, to hold the role. The Head of National Delegation shall be appointed amongst the representatives of the organisations forming the National Delegation.

'''Industry Specification Group (ISG):''' an activity organised within a specific time frame, around a set of ETSI WIs addressing a specific technology area and supplementing the existing standards development process. ETSI members and non-ETSI members may participate to the activity of an ISG.

'''Special Report (SR):''' an ETSI Deliverable, containing only informative elements made publicly available for reference purposes.
An SR may be produced and approved respectively by:
*an ETSI Technical Body (TB);
*an ad-hoc group of the General Assembly (GA), Board or Operational Coordination Group (OCG);
*the ETSI Director-General on behalf of the General Assembly, Board or OCG.
:::NOTE: If the ES is elaborated in response to a Standardisation Request (SReq), it is then adopted for publication by the National Standardisation Bodies Group via the ETSI Standardisation Request deliverable Approval Procedure (SRdAP).

'''Membership Approval Process (MAP):''' approval process consisting of Weighted Individual Voting by Full and Associate members, used for the approval of an ES or an EG (see Articles 11.2.2, 11.3 and 14 of the Rules of Procedure).

'''National delegation:''' group formed by representatives of Full member organisations registered in the same country.

'''National Standards Body (NSB):''' a National Standards Organisation (NSO) which is listed by the EC in the OJEU, as per Article 27 of the amended Regulation (EU) No 1025/2012.

'''National Standards Bodies Group (NSBG):''' the ETSI decision-making body composed of the National Standardisation Bodies (NSOs). The NSB Group is a subset of the National Standards Organisation Group (NSOG).

'''National Standards Organisations (NSO):''' organisations whose function is to carry out at national level the activities related to Standstill, Public Enquiry, establishment of the national position for the vote on draft European Standards as well as the transposition and withdrawal of national standards. These organisations are recognized by their governments as being authorized to make those standards available to the public at the national level.

'''National Standards Organisations Group (NSOG):''' the ETSI decision-making body composed of the National Standards Organisations (NSOs), from CEPT countries, which have signed the ETSI-NSO Agreement.

'''Public Enquiry (PE):''' the national consultation undertaken by a National Standards Organisation (NSO) to evaluate the likely acceptance or withdrawal of a European Standard (EN).

'''Standardisation Request (SReq):''' a request (mandate) from the European Commission to the European Standards Organisations (ESOs) to draw up and adopt European Standards or European standardisation deliverables in support of European policies and legislation.

'''Standardisation Request deliverable Approval Process (SRdAP):''' the process consisting of a combined Public Enquiry (PE) and, at least, one Weighted National Voting (WNV) procedure performed by the National Standardisation Bodies in a single process used to adopt a European Standard (EN) or a European standardisation deliverable requested by the EC/EFTA SReq.

'''Technical comment: '''a comment which proposes a technical change in an ETSI Deliverable.
A technical change is one which, implicitly or explicitly, adds, removes or modifies provisions of the deliverable.

:::NOTE: Technical changes can result in modified behaviour of equipment or systems designed to be conformant to that deliverable.

'''Technical Committee (TC):''' an activity organised around a set of ETSI WIs addressing a specific technology area that may contribute to more than one Technical Group and which provides continuity. ETSI members only may participate to the activity of a TC.

'''Technical Group:''' a Technical Committee (TC), an ETSI Project (EP), an ETSI Partnership Project (EPP), a Special Committee (SC) or an Industry Specification Group (ISG).

'''Technical Report (TR):''' an ETSI Deliverable, containing only informative elements, produced and approved for publication by a TB.

'''Technical Specification (TS):'''an ETSI Deliverable, containing normative provisions, produced and approved for publication by a TB.

'''Weighted National Voting (WNV):''' the vote cast to express the national position of a country (following a national consultation) for the adoption or withdrawal of a European Standard or a European standardisation deliverable.

'''WISR:''' Work Item (WI) created in response to a Standardisation Request.

'''Work Item (WI):''' a description of a standardisation task.

'''[https://portal.etsi.org/webapp/WorkProgram/Expert/QueryForm.asp ETSI Work Programme (EWP)]''': the complete set of ETSI Work Items.

File:Repository communication.png

2025-08-20T14:37:16Z

Martinn:

Where to find communication