Delegate's Guide - Revision history

Clarkel: /* Code of Conduct for ETSI delegates */

2025-11-04T10:20:06Z

Code of Conduct for ETSI delegates

Clarkel: /* Code of Conduct for ETSI delegates */

2025-11-04T10:11:59Z

Code of Conduct for ETSI delegates

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	An ETSI Partner may attend SDG meetings and participate in the work subject to having signed the relevant SDG Agreement and having paid the appropriate Annual Participation Fee.		An ETSI Partner may attend SDG meetings and participate in the work subject to having signed the relevant SDG Agreement and having paid the appropriate Annual Participation Fee.

	A Counsellor may attend an SDG meeting without the right to vote or contribute to the Software or related documentation. In order to contribute to the Software or related documentation, the Counsellor shall agree to be bound by the terms of the Contributor’s ~~Licence~~ Agreement.		A Counsellor may attend an SDG meeting without the right to vote or contribute to the Software or related documentation. In order to contribute to the Software or related documentation, the Counsellor shall agree to be bound by the terms of the Contributor’s License Agreement.

	The relevant Detailed SDG Working Procedures stipulates the decision-making rights of SDG Participants.		The relevant Detailed SDG Working Procedures stipulates the decision-making rights of SDG Participants.

Clarkel: /* Introduction */

2025-11-04T10:04:36Z

Introduction

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	It has been formatted to be used as a reference guide according to the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] version 51, released June 2025. If in any doubt regarding the application of the correct procedures, the ETSI Directives prevail and the ETSI Technical Officer can provide guidance.		It has been formatted to be used as a reference guide according to the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] version 51, released June 2025. If in any doubt regarding the application of the correct procedures, the ETSI Directives prevail and the ETSI Technical Officer can provide guidance.

	The structure of ETSI consists of a General Assembly, a Board, a National Standards ~~Organizations~~ Group, a National Standardisation Bodies Group, Technical Groups composed of Technical Committees, ETSI Projects, and ETSI Partnership Projects, Special Committees, Industry Specification Groups, Software Development Groups and Coordination Groups. The ETSI Secretariat is headed by the Director-General.		The structure of ETSI consists of a General Assembly, a Board, a National Standards Organisations Group, a National Standardisation Bodies Group, Technical Groups composed of Technical Committees, ETSI Projects, and ETSI Partnership Projects, Special Committees, Industry Specification Groups, Software Development Groups and Coordination Groups. The ETSI Secretariat is headed by the Director-General.

	The scope of this guide covers Technical Committees (TCs), Special Committees (SCs), Industry Specification Groups (ISGs), and Software Development Groups (SDGs). It does not cover ETSI Partnership Projects (e.g. 3GPP and oneM2M).		The scope of this guide covers Technical Committees (TCs), Special Committees (SCs), Industry Specification Groups (ISGs), and Software Development Groups (SDGs). It does not cover ETSI Partnership Projects (e.g. 3GPP and oneM2M).

Clarkel: update ETSI Directives version

2025-11-04T09:57:15Z

update ETSI Directives version

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	The present document endeavours to provide step-by-step guidance on the essential elements, most common practices and responsibilities of an ETSI Delegate.		The present document endeavours to provide step-by-step guidance on the essential elements, most common practices and responsibilities of an ETSI Delegate.

	It has been formatted to be used as a reference guide ~~together with~~ the ETSI Directives version 49, released June ~~2024~~. If in any doubt regarding the application of the correct procedures, the ETSI Directives prevail and the ETSI Technical Officer can provide guidance.		It has been formatted to be used as a reference guide according to the [https://portal.etsi.org/Resources/ETSI-Directives ETSI Directives] version 51, released June 2025. If in any doubt regarding the application of the correct procedures, the ETSI Directives prevail and the ETSI Technical Officer can provide guidance.

	The structure of ETSI consists of a General Assembly, a Board, a National Standards Organizations Group, a National Standardisation Bodies Group, Technical Groups composed of Technical Committees, ETSI Projects, and ETSI Partnership Projects, Special Committees, Industry Specification Groups, Software Development Groups and Coordination Groups. The ETSI Secretariat is headed by the Director-General.		The structure of ETSI consists of a General Assembly, a Board, a National Standards Organizations Group, a National Standardisation Bodies Group, Technical Groups composed of Technical Committees, ETSI Projects, and ETSI Partnership Projects, Special Committees, Industry Specification Groups, Software Development Groups and Coordination Groups. The ETSI Secretariat is headed by the Director-General.

Schmidth: /* Annex 1- ETSI Secretariat Contacts */

2025-05-27T08:45:43Z

Annex 1- ETSI Secretariat Contacts

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	\|https://www.etsi.org/about/our-partnerships		\|https://www.etsi.org/about/our-partnerships
	Contact: [mailto:Partnerships@etsi.org partnerships@etsi.org]		Contact: [mailto:Partnerships@etsi.org partnerships@etsi.org]
			\|-
			\|Policy Affairs
			\|Driving policy engagement, regulatory alignment, EU-funded international projects in digital standardisation, global cooperation and partnerships, and strategic outreach with policymakers and other stakeholders for ETSI
			\|Contact: [mailto:Policy@etsi.org policy@etsi.org]
	\|}		\|}

Clarkel: added EU related text

2025-04-09T08:39:41Z

added EU related text

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	- Is invited to actively participate in the work of ETSI, providing timely contributions uploaded to the ETSI portal.		- Is invited to actively participate in the work of ETSI, providing timely contributions uploaded to the ETSI portal.

	- Shall value diversity and act against any discrimination, as outlined in the ETSI Values, e.g. regarding gender, race, ~~color~~, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.		- Shall value diversity and act against any discrimination, as outlined in the ETSI Values, e.g. regarding gender, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.

	- Shall acknowledge that speakers should not be interrupted; delegates may speak once recognized by the Convenor/Chair of the call or meeting. Speakers should keep their interventions short and to the point.		- Shall acknowledge that speakers should not be interrupted; delegates may speak once recognized by the Convenor/Chair of the call or meeting. Speakers should keep their interventions short and to the point.
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	- Shall inform the Chair or the ETSI Secretariat of any issue requiring escalation so a solution may be reached in a timely manner.		- Shall inform the Chair or the ETSI Secretariat of any issue requiring escalation so a solution may be reached in a timely manner.

			- Shall endeavour to avoid conflict of interest. If any actual or potential conflicts of interest are identified, they shall immediately be disclosed through the appropriate mechanisms.

			- Shall take into account the interests and the objectives of the European Union, e.g. as laid down in EU legislation, EU policy documents or outlined by ETSI's Counsellors, when developing deliverables in support of EU policies and legislation.

	<pre>References: Code of Conduct for ETSI Members; ETSI Values.		<pre>References: Code of Conduct for ETSI Members; ETSI Values.

Schmidth: /* Contributing to the technical activity */

2024-09-03T14:56:22Z

Contributing to the technical activity

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	The European Commission consults ETSI during the drafting of a new Standardisation Request (SReq) that it considers may be of interest to ETSI. ETSI engages the appropriate TC or SC along with the National Standards Body Group (NSBG), the National Standards Organisation Group (NSOG) and the Annex III organisations. ETSI consults the ETSI Board, as well the Operational Co-ordination Group (OCG) which acts as a forum for co-ordination and consists of all ETSI committee Chairs and Vice-Chairs. The NSBs take all decisions by vote on the acceptance of SReqs (not the TG).		The European Commission consults ETSI during the drafting of a new Standardisation Request (SReq) that it considers may be of interest to ETSI. ETSI engages the appropriate TC or SC along with the National Standards Body Group (NSBG), the National Standards Organisation Group (NSOG) and the Annex III organisations. ETSI consults the ETSI Board, as well the Operational Co-ordination Group (OCG) which acts as a forum for co-ordination and consists of all ETSI committee Chairs and Vice-Chairs. The NSBs take all decisions by vote on the acceptance of SReqs (not the TG).

	The TC/SC proposes Work Item(s) identified in a Standardisation Request (WISR), once registered by the TC or SC, and the NSB members vote on the adoption or rejection of each WISR ~~through the Standardisation Request deliverables Approval Process (SRdAP)~~.		The TC/SC proposes Work Item(s) identified in a Standardisation Request (WISR), once registered by the TC or SC, and the NSB members vote on the adoption or rejection of each WISR.

	Should the TC/SC decide at a later stage to stop a WISR, the ETSI Board is to be consulted before the request to stop the WISR is submitted to an NSB vote.<pre>References: ETSI TWPs clauses 1.4, 1.6.1.2.3, 1.6.3.2, 1.6.5.2 and 2.2.2; RoPs Articles 20 and 21, TWPs Annex N.		Should the TC/SC decide at a later stage to stop a WISR, the ETSI Board is to be consulted before the request to stop the WISR is submitted to an NSB vote.<pre>References: ETSI TWPs clauses 1.4, 1.6.1.2.3, 1.6.3.2, 1.6.5.2 and 2.2.2; RoPs Articles 20 and 21, TWPs Annex N.

Schmidth: /* Annex 1- ETSI Secretariat Contacts */

2024-09-03T14:02:53Z

Annex 1- ETSI Secretariat Contacts

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	== Introduction ==		== Introduction ==

	The present document endeavours to provide step-by-step guidance on the essential elements, most common practices and responsibilities of an ETSI Delegate.		The present document endeavours to provide step-by-step guidance on the essential elements, most common practices and responsibilities of an ETSI Delegate.

	It has been formatted to be used as a reference guide together with the ETSI Directives version 49, released June 2024. If in any doubt regarding the application of the correct procedures, the ETSI Directives prevail and the ETSI Technical Officer can provide guidance.		It has been formatted to be used as a reference guide together with the ETSI Directives version 49, released June 2024. If in any doubt regarding the application of the correct procedures, the ETSI Directives prevail and the ETSI Technical Officer can provide guidance.

Schmidth: /* Contributing to the technical activity */

2024-09-03T13:58:01Z

Contributing to the technical activity

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	The European Commission consults ETSI during the drafting of a new Standardisation Request (SReq) that it considers may be of interest to ETSI. ETSI engages the appropriate TC or SC along with the National Standards Body Group (NSBG), the National Standards Organisation Group (NSOG) and the Annex III organisations. ETSI consults the ETSI Board, as well the Operational Co-ordination Group (OCG) which acts as a forum for co-ordination and consists of all ETSI committee Chairs and Vice-Chairs. The NSBs take all decisions by vote on the acceptance of SReqs (not the TG).		The European Commission consults ETSI during the drafting of a new Standardisation Request (SReq) that it considers may be of interest to ETSI. ETSI engages the appropriate TC or SC along with the National Standards Body Group (NSBG), the National Standards Organisation Group (NSOG) and the Annex III organisations. ETSI consults the ETSI Board, as well the Operational Co-ordination Group (OCG) which acts as a forum for co-ordination and consists of all ETSI committee Chairs and Vice-Chairs. The NSBs take all decisions by vote on the acceptance of SReqs (not the TG).

	The TC proposes Work Item(s) identified in a Standardisation Request (WISR), once registered by the TC or SC, and the NSB members vote on the adoption or rejection of each WISR through the Standardisation Request deliverables Approval Process (SRdAP).		The TC/SC proposes Work Item(s) identified in a Standardisation Request (WISR), once registered by the TC or SC, and the NSB members vote on the adoption or rejection of each WISR through the Standardisation Request deliverables Approval Process (SRdAP).

	Should the TC /SC decide at a later stage to stop a WISR, the ETSI Board is to be consulted before the request to stop the WISR is submitted to an ~~NSBG~~ vote.<pre>References: ETSI TWPs clauses 1.4, 1.6.1.2.3, 1.6.3.2, 1.6.5.2 and 2.2.2; RoPs Articles 20 and 21, TWPs Annex N.		Should the TC/SC decide at a later stage to stop a WISR, the ETSI Board is to be consulted before the request to stop the WISR is submitted to an NSB vote.<pre>References: ETSI TWPs clauses 1.4, 1.6.1.2.3, 1.6.3.2, 1.6.5.2 and 2.2.2; RoPs Articles 20 and 21, TWPs Annex N.
	</pre>		</pre>

Schmidth: /* Contributing to the technical activity */

2024-09-03T13:50:49Z

Contributing to the technical activity

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	The European Commission consults ETSI during the drafting of a new Standardisation Request (SReq) that it considers may be of interest to ETSI. ETSI engages the appropriate TC or SC along with the National Standards Body Group (NSBG), the National Standards Organisation Group (NSOG) and the Annex III organisations. ETSI consults the ETSI Board, as well the Operational Co-ordination Group (OCG) which acts as a forum for co-ordination and consists of all ETSI committee Chairs and Vice-Chairs. The NSBs take all decisions by vote on the acceptance of SReqs (not the TG).		The European Commission consults ETSI during the drafting of a new Standardisation Request (SReq) that it considers may be of interest to ETSI. ETSI engages the appropriate TC or SC along with the National Standards Body Group (NSBG), the National Standards Organisation Group (NSOG) and the Annex III organisations. ETSI consults the ETSI Board, as well the Operational Co-ordination Group (OCG) which acts as a forum for co-ordination and consists of all ETSI committee Chairs and Vice-Chairs. The NSBs take all decisions by vote on the acceptance of SReqs (not the TG).

	The TG proposes Work Item(s) identified in a Standardisation Request (WISR), once registered by the TC or SC, and the ~~NSBG~~ members vote on the adoption or rejection of each WISR through the Standardisation Request deliverables Approval Process (SRdAP).		The TC proposes Work Item(s) identified in a Standardisation Request (WISR), once registered by the TC or SC, and the NSB members vote on the adoption or rejection of each WISR through the Standardisation Request deliverables Approval Process (SRdAP).

	Should the TC /SC decide at a later stage to stop a WISR, the ETSI Board is to be consulted before the request to stop the WISR is submitted to an NSBG vote.<pre>References: ETSI TWPs clauses 1.4, 1.6.1.2.3, 1.6.3.2, 1.6.5.2 and 2.2.2; RoPs Articles 20 and 21, TWPs Annex N.		Should the TC /SC decide at a later stage to stop a WISR, the ETSI Board is to be consulted before the request to stop the WISR is submitted to an NSBG vote.<pre>References: ETSI TWPs clauses 1.4, 1.6.1.2.3, 1.6.3.2, 1.6.5.2 and 2.2.2; RoPs Articles 20 and 21, TWPs Annex N.

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	=== Code of Conduct for ETSI delegates===		=== Code of Conduct for ETSI delegates===
	The Code of Conduct is intended as a broad guide to appropriate behaviour while carrying out activities in or for ETSI, and to encourage certain collaborative styles of interaction. The respect of other delegates, the ETSI Secretariat and the professional culture of ~~standardization~~ is foremost.		The Code of Conduct is intended as a broad guide to appropriate behaviour while carrying out activities in or for ETSI, and to encourage certain collaborative styles of interaction. The respect of other delegates, the ETSI Secretariat and the professional culture of standardisation is foremost.

	ETSI operates according to the principles of international standardisation: consensus, transparency, openness, impartiality, effectiveness, relevance, and coherence.		ETSI operates according to the principles of international standardisation: consensus, transparency, openness, impartiality, effectiveness, relevance, and coherence.
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	- Shall value diversity and act against any discrimination, as outlined in the ETSI Values, e.g. regarding gender, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.		- Shall value diversity and act against any discrimination, as outlined in the ETSI Values, e.g. regarding gender, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.

	- Shall acknowledge that speakers should not be interrupted; delegates may speak once ~~recognized~~ by the Convenor/Chair of the call or meeting. Speakers should keep their interventions short and to the point.		- Shall acknowledge that speakers should not be interrupted; delegates may speak once recognised by the Convenor/Chair of the call or meeting. Speakers should keep their interventions short and to the point.

	- Should take the views of all meeting attendees (including those whose first language is not English) into consideration.		- Should take the views of all meeting attendees (including those whose first language is not English) into consideration.
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	An ETSI Full and Associate Member may participate in the work of any ISG without the need to sign an ISG Agreement.		An ETSI Full and Associate Member may participate in the work of any ISG without the need to sign an ISG Agreement.

	An Applicant to Full or Associate membership may be ~~authorized~~ by the Director-General to attend meetings of an ISG and to participate in the work of the ISG with the right to vote, before the application to ETSI membership is formally approved by the General Assembly.		An Applicant to Full or Associate membership may be authorised by the Director-General to attend meetings of an ISG and to participate in the work of the ISG with the right to vote, before the application to ETSI membership is formally approved by the General Assembly.

	An Association which is a Full or Associate member shall be represented by their employees and elected officials. A maximum of one nominated technical expert, per meeting, shall be allowed to attend and participate and shall come from a member of the said Association, unless explicitly ~~authorized~~ by the Director-General on a case-by-case basis.		An Association which is a Full or Associate member shall be represented by their employees and elected officials. A maximum of one nominated technical expert, per meeting, shall be allowed to attend and participate and shall come from a member of the said Association, unless explicitly authorised by the Director-General on a case-by-case basis.

	Prior to participating to an ISG meeting, every delegate shall register by logging in the ETSI portal/Meeting Application with their ETSI-On-Line (EOL) account.		Prior to participating to an ISG meeting, every delegate shall register by logging in the ETSI portal/Meeting Application with their ETSI-On-Line (EOL) account.
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	An ETSI Observer may attend meetings of an ISG and participate in the work without the right to vote subject to having signed the relevant ISG Participant Agreement.		An ETSI Observer may attend meetings of an ISG and participate in the work without the right to vote subject to having signed the relevant ISG Participant Agreement.

	An ISG Guest may attend an ISG meeting on an exceptional and temporary basis, if invited or ~~authorized~~ by the ISG Chair.		An ISG Guest may attend an ISG meeting on an exceptional and temporary basis, if invited or authorised by the ISG Chair.

	An ISG Guest may not be subscribed to the ISG membership list.		An ISG Guest may not be subscribed to the ISG membership list.
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	An ETSI Full and Associate member, or an applicant to ETSI Full or Associate membership who has signed the relevant SDG Agreement, may participate in the work of an SDG and have a right to vote at Plenary Meeting and Plenary Level. The right to vote at other levels is governed and the Detailed SDG Working Procedures.		An ETSI Full and Associate member, or an applicant to ETSI Full or Associate membership who has signed the relevant SDG Agreement, may participate in the work of an SDG and have a right to vote at Plenary Meeting and Plenary Level. The right to vote at other levels is governed and the Detailed SDG Working Procedures.

	An Association which is a Full or Associate member shall be represented by their employees and elected officials. In addition, a maximum of one nominated technical expert, per meeting, shall be allowed to attend and participate and shall come from a member of the said Association, unless explicitly ~~authorized~~ by the Director-General on a case-by-case basis.		An Association which is a Full or Associate member shall be represented by their employees and elected officials. In addition, a maximum of one nominated technical expert, per meeting, shall be allowed to attend and participate and shall come from a member of the said Association, unless explicitly authorised by the Director-General on a case-by-case basis.

	If the SDG Terms of Reference indicates that participation of Observer members and/or non-ETSI members is permitted, participation in the technical work of an SDG is permitted, following the signature of the relevant SDG Agreement, and payment of the appropriate Annual Participation Fee.		If the SDG Terms of Reference indicates that participation of Observer members and/or non-ETSI members is permitted, participation in the technical work of an SDG is permitted, following the signature of the relevant SDG Agreement, and payment of the appropriate Annual Participation Fee.
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	The [https://portal.etsi.org/webapp/tbdecision3/Menu.asp TB Decision Support] application is designed to help the TCs, SCs SDGs and ISGs in their decision-making processes by the means of a vote. Formal voting procedures are predefined, i.e. the vote for the approval of a draft, selecting a technology and electing officials.		The [https://portal.etsi.org/webapp/tbdecision3/Menu.asp TB Decision Support] application is designed to help the TCs, SCs SDGs and ISGs in their decision-making processes by the means of a vote. Formal voting procedures are predefined, i.e. the vote for the approval of a draft, selecting a technology and electing officials.

	The [http://portal.etsi.org/EApproval/ e-Approval] application is the means for voting on SRdAP topics, draft ETSI Standards, ETSI Guides, ETSI European Standards and ETSI ~~Harmonized~~ European Standards under a Standardisation Request, and also enables consultation and/or results of votes on such documents.		The [http://portal.etsi.org/EApproval/ e-Approval] application is the means for voting on SRdAP topics, draft ETSI Standards, ETSI Guides, ETSI European Standards and ETSI Harmonised European Standards under a Standardisation Request, and also enables consultation and/or results of votes on such documents.

	=== Useful links to find out more ===		=== Useful links to find out more ===