Experts Guide: Difference between revisions
No edit summary |
|||
| (2 intermediate revisions by 2 users not shown) | |||
| Line 9: | Line 9: | ||
The initial work plan is agreed during the preparatory meeting. | The initial work plan is agreed during the preparatory meeting. | ||
Experts can book an office space for the working sessions in ETSI premises as required, with STF/TTF Leader's agreement using the [https://outlook.office365.com/book/Expertsofficesbooking@etsi.org/ Booking application] (click | Experts can book an office space for the working sessions in ETSI premises as required, with STF/TTF Leader's agreement using the [https://outlook.office365.com/book/Expertsofficesbooking@etsi.org/ Booking application] (click [https://portal.etsi.org/Portals/0/TBpages/STFs/Docs/User_Guide_Bookings_Application_v0_1.pdf here] to access further details). | ||
After the end of each month, meaning before the 7<sup>th</sup> of the following month, the work done should be confirmed, using the [https://portal.etsi.org/timesheet/login.aspx timesheet declaration] (click [https://portal.etsi.org/Portals/0/TBpages/STFs/Docs/User Guide - Timesheets Application Management_v2_0.pdf here] to access further details). | After the end of each month, meaning before the 7<sup>th</sup> of the following month, the work done should be confirmed, using the [https://portal.etsi.org/timesheet/login.aspx timesheet declaration] (click [https://portal.etsi.org/Portals/0/TBpages/STFs/Docs/User Guide - Timesheets Application Management_v2_0.pdf here] to access further details). | ||
If everybody respects the agreed times and dates, all the work performed will be accounted for in a timely manner. | If everybody respects the agreed times and dates, all the work performed will be accounted for in a timely manner. | ||
== Travels & payments == | == Travels & payments == | ||
The travel costs to attend the Projects working sessions is included in the contractual compensation. A mission travel may be requested to present the results of the Project and/or to attend related events. | The travel costs to attend the Projects working sessions is included in the contractual compensation. A mission travel may be requested to present the results of the Project and/or to attend related events. The motivations for exceptions to the [https://portal.etsi.org/STF/STFs/Summary/Travel-organisation-and-reimbursement ETSI travel rules] must be clearly indicated in the travel order. | ||
The travelers should prepare a Travel Order on Notilus for the mission travels which will be validated by the STF/TTF leader and by ETSI. | The travelers should prepare a Travel Order on Notilus for the mission travels which will be validated by the STF/TTF leader and by ETSI. | ||
A travel expense must be prepared also on Notilus with the specific details of the travel organization, to be approved by ETSI | A travel expense must be prepared also on Notilus with the specific details of the travel organization, to be approved by ETSI. | ||
Reimbursement shall be requested, according to the approved travel expense with an invoice from the company with copies of the detailed justification receipts. In the case that unexpected extra costs have been incurred, they should also be clearly indicated in the reimbursement request. | Reimbursement shall be requested, according to the approved travel expense with an invoice from the company with copies of the detailed justification receipts. In the case that unexpected extra costs have been incurred, they should also be clearly indicated in the reimbursement request. | ||
| Line 52: | Line 48: | ||
When working in ETSI, documents can be temporarily stored on the local network but will not be accessible from outside ETSI. | When working in ETSI, documents can be temporarily stored on the local network but will not be accessible from outside ETSI. | ||
==Drafting | ==Drafting ETSI Deliverables== | ||
If it is your 1st ETSI Deliverable, we encourage you to read the booklet called Writing World Class Standards. | |||
This booklet starts with the basics for Rapporteurs who are new to standardization or new to ETSI. | This booklet starts with the basics for Rapporteurs who are new to standardization or new to ETSI. | ||
It then goes on with guidance on how to [https://www.etsi.org/e-brochure/WritingWorldClassStandards/mobile/#p=8 choose the right type of standard], how to [https://www.etsi.org/e-brochure/WritingWorldClassStandards/mobile/#p=15 structure a standar]d and draft it, how to [https://www.etsi.org/e-brochure/WritingWorldClassStandards/mobile/#p=22 express the technical requirements] so that you achieve your goals and finally how to [https://www.etsi.org/e-brochure/WritingWorldClassStandards/mobile/#p=28 validate, test and maintain] a standard. | |||
[ | Before you begin drafting ETSI Deliverables, we recommend watching the [https://portal.etsi.org/Services/editHelp/How-to-start/User-guides/Rapporteurs-guide ETSI Rapporteur’s Guide]. | ||
It offers dedicated guidance for those leading the drafting of ETSI standards. It covers key steps, tips and best practices and helps you avoid common blocking issues that would prevent the publication of your draft. | |||
https://portal.etsi.org/Portals/0/TBpages/edithelp/Docs/News_from_editHelp/editHelp_10_most_asked_editing_questions.pdf. | |||
== FAQ == | == FAQ == | ||
| Line 148: | Line 65: | ||
If the answer cannot be found, it is recommended to contact '''''editHelp!''''' directly (https://portal.etsi.org/Services/editHelp/Contact-Us<nowiki/>)''.'' | If the answer cannot be found, it is recommended to contact '''''editHelp!''''' directly (https://portal.etsi.org/Services/editHelp/Contact-Us<nowiki/>)''.'' | ||
== All the links provided in this presentation are listed below == | == All the links provided in this presentation are listed below == | ||
{| class="wikitable" | {| class="wikitable" | ||
|+ | |+ | ||
|STF/TTF links and downloads | |||
|https://portal.etsi.org/STF/STFs/Downloads | |||
|- | |||
|Timesheetapplication | |||
|https://portal.etsi.org/timesheet/#/ | |||
|- | |||
|Notilus application | |||
|https://etsi.notilus-tne.cegid.cloud/#/login/auth | |||
|- | |||
|STF/TTF email address | |||
|[mailto:STFLink@etsi.org STFLink@etsi.org] | |||
|- | |||
|'''''editHelp!''''' website | |'''''editHelp!''''' website | ||
|https://portal.etsi.org/Services/editHelp | |https://portal.etsi.org/Services/editHelp | ||
Latest revision as of 14:59, 30 September 2025
How to get started with your ETSI drafting
This Rapporteur’s guide has been developed to give an overview of what is useful to know when drafting an ETSI Deliverable.
When new Rapporteurs start working on a draft for ETSI for the first time, it is recommended to read this guide or view the video presentation.
Administrative requirements
Work can start after the contract (link to https://portal.etsi.org/STF/STFs/Summary/Contract-details_THC) is signed by both parties.
The initial work plan is agreed during the preparatory meeting.
Experts can book an office space for the working sessions in ETSI premises as required, with STF/TTF Leader's agreement using the Booking application (click here to access further details).
After the end of each month, meaning before the 7th of the following month, the work done should be confirmed, using the timesheet declaration (click here to access further details).
If everybody respects the agreed times and dates, all the work performed will be accounted for in a timely manner.
Travels & payments
The travel costs to attend the Projects working sessions is included in the contractual compensation. A mission travel may be requested to present the results of the Project and/or to attend related events. The motivations for exceptions to the ETSI travel rules must be clearly indicated in the travel order.
The travelers should prepare a Travel Order on Notilus for the mission travels which will be validated by the STF/TTF leader and by ETSI.
A travel expense must be prepared also on Notilus with the specific details of the travel organization, to be approved by ETSI.
Reimbursement shall be requested, according to the approved travel expense with an invoice from the company with copies of the detailed justification receipts. In the case that unexpected extra costs have been incurred, they should also be clearly indicated in the reimbursement request.
Regarding payment, FA Team will confirm the achievement of the milestones and provide you with the necessary information to issue the invoice.
The milestones that must be achieved have been defined in the preparatory meeting (see the meeting minutes) and are part of your contract. Payments will be made upon the achievement of these milestones.
Requests (for payment) during the duration of the STF/TTF can be sent to STFLink@etsi.org.
IT environment
When working in ETSI, you will have access to a desktop computer, configured with the IT environment. If any special software is required, a request must be made to the ETSI Secretariat.
editHelp! and the IT services can advise whether the use of this software is compatible with the ETSI IT policy and with the ETSI editing requirements.
When you are working from your home office, your organization must make available an IT configuration equivalent to the standard ETSI environment, in order to be able to exchange information with the other experts and the ETSI Secretariat.
This information may be found on the ETSI portal at https://portal.etsi.org/Services/editHelp/How-to-start/Supported+file+formats.
ETSI DOCBOX
A document repository area is provided on the ETSI docbox, which is accessible from both inside and outside ETSI. This contains a "Public" area, accessible in read only mode to all ETSI On Line users and a Project workarea to which access is restricted to the experts and can be used to store preliminary drafts and other confidential documents. Before leaving ETSI, you have to move the documents you need to the "docbox" area.
For each STF/TTF, a dedicated Teams workspace is available for the project members to discuss the drafts and exchange information during the project’s entire lifetime.
Open WEB pages can also be created on the ETSI Portal to present the activity of the STF/TTF to stakeholders outside ETSI.
When working in ETSI, documents can be temporarily stored on the local network but will not be accessible from outside ETSI.
Drafting ETSI Deliverables
If it is your 1st ETSI Deliverable, we encourage you to read the booklet called Writing World Class Standards.
This booklet starts with the basics for Rapporteurs who are new to standardization or new to ETSI.
It then goes on with guidance on how to choose the right type of standard, how to structure a standard and draft it, how to express the technical requirements so that you achieve your goals and finally how to validate, test and maintain a standard.
Before you begin drafting ETSI Deliverables, we recommend watching the ETSI Rapporteur’s Guide.
It offers dedicated guidance for those leading the drafting of ETSI standards. It covers key steps, tips and best practices and helps you avoid common blocking issues that would prevent the publication of your draft.
FAQ
If looking for an answer to a specific question, please consult the FAQ, by clicking on https://portal.etsi.org/Services/editHelp/To-help-you-in-your-work/FAQs.
If the answer cannot be found, it is recommended to contact editHelp! directly (https://portal.etsi.org/Services/editHelp/Contact-Us).